Civic Works Committee

Report

The 13th Meeting of the Civic Works Committee

Tuesday, September 12, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Trosow, 
• and P. Van Meerbergen 

ABSENT:

• Mayor J. Morgan 

ALSO PRESENT:

• Councillors D. Ferreira, J. Pribil; J. Dann, K. Dawtrey, A. Job, D. MacRae, K. Mason, A. Rammeloo, K. Scherr, J. Stanford

   

  Remote Attendance: E. Bennett, S. Corman, D. Freeman, E. Skalski, L. Stewart 

   

  The meeting was called to order at 12:00 PM. 

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That items 2.1 to 2.3 BE APPROVED. 

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

2.1

2024 Stormwater Management Remediation Project - Consultant Award

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated September 12, 2023, related to the 2024 Stormwater Management Remediation Project Consultant Award:

  a) AECOM Canada Ltd. BE APPOINTED consulting engineers in the amount of $125,345.00, including contingency (excluding HST), in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

  b) the financing for the project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d) the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-E03)

  
  
  
  
  

2.2

RFT-2023-224 Removal and Management of Hazardous & Special Products

• That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated September 12, 2023, related to the Request for Tender (RFT-2023-144) for the Removal and Management of Hazardous and Special Products:

  a)    the tender submitted by GFL Environmental Services Inc., 203 Lottridge Street, Hamilton, Ontario, L8L 6W1, for Removal and Management of Hazardous and Special Products BE ACCEPTED at their tendered unit rates including the optional additional unit rates (excluding HST) listed in Appendix A; it being noted that this is being reported as an irregular tender result as per the Procurement of Goods and Services Policy Section 8.10 (a) as the annual estimated net cost of approximately $360,000.00 (net of Producer Responsibility Organization funding) of the lowest compliant tender exceeds the 2023 Council approved budget amount for this service; 

  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work; and, 

  c)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or having a purchase order, or contract record relating to the subject matter of this approval. (2023-E05)

  
  
  
  
  

2.3

SS-2023-233 Single Source Purchase of Cured In Place Pipe (CIPP) Lining Trailer

• That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report dated September 12, 2023, related to SS-2023-233 Single Source Purchase of Cured in Place Pipe (CIPP) Lining Trailer: 

  a)    approval BE GIVEN to execute a single source purchase as per section 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy; 

  b)    the single source negotiated price BE ACCEPTED to purchase one 2024 Bravo Aluminum Star Cargo Trailer for a total estimated price of $108,099.83 (excluding HST), from Bluewater Trailer Sales Ltd., 940 Wright Street, Strathroy ON N7G 3H8; 

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; 

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval in accordance with Sections 14.4(d)(e) and 14.5(a)(ii) of the Procurement of Goods and Services Policy; and, 

  e)    the financing for this purchase BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2023-E09)

  
  
  
  
  

3.

Scheduled Items

None. 

4.

Items for Direction

4.1

9th Report of the Integrated Transportation Community Advisory Committee

• Moved by: H. McAlister
  Seconded by: C. Rahman

  That the following actions be taken with respect to the 9th Report of the Integrated Transportation Community Advisory Committee, from its meeting held on August 16, 2023: 

  a)    the attached presentation, with respect to the Mobility Master Plan, BE RECEIVED by the Civic Works Committee for their consideration; and, 

  b)   the London Transit Commission BE REQUESTED to provide the following information to the Integrated Transportation Community Advisory Committee:
  i)    provision of transit services; 
  ii)   current Service Plan (Conventional and Special); 
  iii)  criteria of provision of transit services in new subdivisions; 
  iv)  areas and subdivisions in London where no transit services are available; 
  v)   zero emission bus fleet implementation and rollout plan; 
  vi)  when Londoners may see the first group of zero emission buses on the roads; and, 
  vii) how many buses and which routes will be used in the pilot project; and, 

  c)    clauses 1.1, 3.1, 3.2, 3.3 and 3.4 BE APPROVED.  

  it being noted that the delegation request from R. Buchal with respect to this matter, was received. 

  
  

  Yeas: (3)	H. McAlister, S. Trosow, and C. Rahman
  Nays: (2)	P. Van Meerbergen, and P. Cuddy
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (3 to 2)

  Additional Votes:

  
  
• Moved by: S. Trosow
  Seconded by: H. McAlister

  That pursuant to the Council Procedure By-law, the delegate BE PERMITTED to speak an additional 5 minutes with respect to this matter. 

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: P. Cuddy

  That the Integrated Transportation Community Advisory Committee (ITCAC) BE THANKED, and the ITCAC Presentation, BE RECEIVED with no further action be taken.

  
  

  Yeas: (2)	P. Van Meerbergen, and P. Cuddy
  Nays: (3)	H. McAlister, S. Trosow, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Failed (2 to 3)

5.

Deferred Matters/Additional Business

None. 

6.

Confidential

• Moved by: S. Trosow
  Seconded by: H. McAlister

  That the Civic Works Committee convene In Closed Session for the purpose of considering the following: 

  6.1 Litigation/Potential Litigation/Solicitor-Client Privilege/ Confidential Information Supplied by Canada/Province/Territory/Crown Agency of Same

  A matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

  
  

  Yeas: (4)	P. Van Meerbergen, H. McAlister, P. Cuddy, and S. Trosow
  Absent: (2)	Mayor J. Morgan, and C. Rahman

  
  
  
  Motion Passed (4 to 0)

  The Civic Works Committee convened In Closed Session from 12:45 PM to 12:50 PM. 

  
  

7.

Adjournment

The meeting adjourned at 12:51 PM.