Corporate Services Committee

Report

10th Meeting of the Corporate Services Committee

Monday, June 20, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers

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PRESENT:

• Councillors S. Lewis (Chair), 
• M. Cassidy, 
• J. Morgan, 
• M. Hamou, 
• J. Fyfe-Millar, 
• and Mayor E. Holder

ALSO PRESENT:

• S. Corman,  J. Taylor, B. Westlake-Power

   

  Remote Attendance: Councillors S. Hillier, M. van Holst; L. Livingstone, A. Barbon, G. Belch, B. Card, J. Dann,  J. Davies, J. Davison, K. Dickins, K. Murray, M. Schulthess, B. Warner.

   

  The meeting is called to order at 12:00 PM: it being noted that Mayor E. Holder was in remote attendance.

   

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: M. Cassidy
  Seconded by: M. Hamou

  That Consent Items 2.1 and 2.3 BE APPROVED.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

2.1

Recent Legislative Changes

• Moved by: M. Cassidy
  Seconded by: M. Hamou

  That, on the recommendation of the Deputy City Manager, Enterprise Supports that the staff report dated June 20, 2022 regarding recent legislative changes BE RECEIVED for information purposes. 

  
  
  
  
  Motion Passed

2.3

Amendments to Members of Council Proof of COVID-19 Vaccination Policy

• Moved by: M. Cassidy
  Seconded by: M. Hamou

  That on the recommendation of the City Clerk, the proposed by-law as appended to the staff report dated June 20, 2022 to amend the “Members of Council Proof of COVID-19 Vaccination Policy”, BE INTRODUCED at the Municipal Council Meeting to be held on July 5, 2022.

  
  
  
  
  Motion Passed

2.2

Special Projects and New Initiatives Reserve Fund Rationalization Report

• Moved by: J. Morgan
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the Special Projects and New Initiatives Reserve Fund Rationalization Report:
  
  a)    the Special Projects and New Initiatives Reserve Fund Rationalization Report BE RECEIVED for information; noting that reserve fund targets established in accordance with the authority provided to the City Treasurer in the Council approved Reserve and Reserve Fund Policy are presented in Appendix "B" as appended to the staff report dated June 20, 2022;
  
  b)    the Special Projects and New Initiatives Reserve Funds to be maintained, listed in Appendix "B", BE APPROVED;
  
  c)    the Special Projects and New Initiatives Reserve Fund by-laws as appended to the staff report as revised Appendix "D", BE INTRODUCED at the Municipal Council meeting to be held on July 5, 2022; and,
  
  d)    the Civic Administration BE AUTHORIZED to take all actions necessary to implement the changes outlined in this report.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - Make Canada Gold

• Moved by: J. Morgan
  Seconded by: M. Cassidy

  That based on the application dated May 20, 2022 from Childhood Cancer Canada, September 1, 2022 BE PROCLAIMED as Make Canada Gold.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

4.2

Application - Issuance of Proclamation - Srebrenica Genocide Remember Day

• Moved by: M. Cassidy
  Seconded by: M. Hamou

  That based on the application dated June 6, 2022 from Institute for Research of Genocide Canada Bosnian Canadian Islamic Centre London, July 11, 2022 BE PROCLAIMED as Srebrenica Genocide Remember Day.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Restricted Acts of Council after Nomination Day and Voting Day

• Moved by: M. Hamou
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Legal Services, the  proposed by-law as appended to the staff report dated June 20, 2022 BE INTRODUCED at the Municipal Council meeting of July 5, 2022, to delegate certain authority, should the Municipal Council’s actions be restricted after Nomination Day or Voting Day 2022.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

5.2

(ADDED) Mayor's New Year's Honour List Policy

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That, the attached revised by-law BE INTRODUCED at the Municipal Council meeting to be held on July 5, 2022 to amend By-law No. CPOL.-18-214, as amended, being “Mayor’s New Year’s Honour List Policy”, to update the nominating bodies for each category and increase the number of Distinguished Londoners to six (6) to be recognized annually.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Fyfe-Millar
  Seconded by: E. Holder

  That the Corporate Services Committee convenes in Closed Session to consider the following:
  
  6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations    
     
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2.    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations      
   
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3.    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations    
     
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4.    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations    
     
  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.  
  
  6.5.    Land Acquisition/Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations  
       
  A matter pertaining to the proposed or pending lease of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.6.    Litigation/Potential Litigation/Matters Before Administrative Tribunals / Solicitor-Client Privileged Advice      
   
  A matter pertaining to litigation with respect to the full expropriation of property located at 73 Wharncliffe Road South, including matters before administrative tribunals, affecting the municipality or local board, namely a claim filed with the OLT-22-002478; advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the expropriation of property located at 73 Wharncliffe Road South; and directions and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct of litigation in connection with the expropriation of a property located at 73 Wharncliffe Road South.

  
  

  Yeas: (6)

  M. Cassidy, J. Morgan, S. Lewis, E. Holder, J. Fyfe-Millar, and M. Hamou

  
  
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes in Closed Session from 12:34 PM to 1:20 PM.

  
  

7.

Adjournment

• Moved by: M. Cassidy
  Seconded by: J. Fyfe-Millar

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 1:23 PM.