That the following actions be taken with
respect to the 3rd Report of the Governance Working Group from the meeting
held on July 19, 2017:
a) the
following actions be taken with respect to the Council Policy Manual Review:
i) the
revised proposed by-law appended to the Governance Working Group report dated
July 19, 2017 as Appendix C BE INTRODUCED at the Municipal Council
Meeting to be held on August 22, 2017 to revoke and repeal the following
Council policies related to: Short Listing Agenda Items Requiring Staff Reports,
Administrative Planning Advisory Group Meetings – Closed to Public,
Notification of Claims, Personal Enquiries of Elected Officials, Process for
Seeking and Handling Citizen Applications for Appointments to Various
Committees, Boards and Commissions, as representatives of the City of London,
Appointment of Citizens and Council Members to Advisory Committees, Reporting
of Imperial Measurements, Requests for Preparation of By-laws, Elected
Officials to Attend Provincial Meetings when London Private Bills Being
Addressed, Allocation of Controllers’ Offices, Processing of Confidential
Communications, Committee Conduct Policy for Members of Advisory Committees,
Special Committees or Task Forces, Snow Removal from Private Property, Fire
Hydrants on Private Property, Fire Route Designations, Rescue Unit Outside
City Limits, Erosion Problems, Retaining Flood Plain and River Bank Lands,
Municipal Standards for Condominium Developments, Demolition Control By-law
and Rental Housing Protection Act, Heritage Properties, Housing Partnership
Policy, Refunding of Lottery Licence Fees, Revoking of Licences by Clerk –
N.S.F. Cheques, Merchandising on Sidewalks and in Shopping Malls, Sale of
Lottery Tickets, Approval and Issuance of Business Licences, Lottery Licences
Issued by the Province, Taxi Fare Adjustments, Lodging Houses, Taxicab
Licences to Population Ratio, Sidewalk Café, Review of Taxicab/Limousine
Regulations, Refusing, Suspending or Revoking Business Licenses, Exemption
from Cat identification Fees for Cats Residing on Agricultural Lands, and
Door-to-Door Selling for Profit by Children;
ii) the
revised proposed by-laws appended to the Governance Working Group report dated
July 19, 2017 as Appendix D BE INTRODUCED at the Municipal Council Meeting to
be held on August 22, 2017 to revoke, repeal and replace the following
Council policies related to: Appointment of Deputy Mayor, Advising Public of
Existing Policies, Resolutions of Other Municipalities, Discussion on Elected
Officials’ Salaries to be in Public, Council Appointee to External Board or
Commission – Membership Paid by City, General Policy for Advisory Committees,
Delegations by Union Executives to Standing Committees and Board of Control,
Anonymous Communications, Etc., Establishment of Task Forces and Working
Groups, City Representations at “Out of Town” Functions, Payment of Tickets
or Entrance Costs that Directly Benefit a Political Party, Civic
Administration - Not to be Appointed as Voting Members to Boards, Commissions
and Advisory Committees, Allocation of Councillors’ Offices, Use of Corporate
Resources During a Municipal Election Year, Issuance of Computer Equipment to
Council Members, Code of Conduct for Members of Council, Remuneration for
Elected Officials and Appointed Citizen Members, Appointment of Council
Members to Standing Committees of Council and Various Civic Boards and
Commissions, Review of Ward Boundaries, Process for the Public Release of Information
Pertaining to Investigations Undertaken by the Ontario Ombudsman, Audio
Recording of Municipal Council and Standing Committee In Closed Session
Meetings Policy, Affordable Housing Reserve Fund Implementation Policy, Risk
Management Policy, Legal Services and Accounts, Enforcement by City
Personnel, Urgent, Last Minute or “Walk-in” Recommendations, and Dedication
of Fire Stations;
iii) the
Integrity Commissioner BE REQUESTED to consider if any of the provisions of
the Council Policy pertaining to Personal Enquiries of Elected Officials
should be incorporated into the Code of Conduct for Members of Council,
particularly as it relates to a protocol for handling matters pertaining to
personal interests of Council Members; it being noted that this Policy read
as follows:
“That a policy be
established whereby all elected representatives be requested to direct all
enquiries pertaining to their personal business or professional capacities to
the Department Head, Deputy or designated staff person of the department
concerned, and that the civic staff be requested to provide an answer, in
writing if required and if time permits, as promptly as possible.”
iv) at
such time as the modernization phase of the Council policy review process
occurs, consideration BE GIVEN to implementing a policy amendment that would
require each Advisory Committee to provide a comprehensive annual update to
the appropriate Standing Committee which incorporates information regarding
the Advisory Committee’s annual budget and expenditures, attendance record of
members, a proposed Work Plan for the coming year and a summary of
accomplishments for the preceding year;
v) the
Civic Administration BE REQUESTED to report back, as part of the
comprehensive review of Advisory Committees, with the necessary policy
changes to provide that no Striking Committee member shall be eligible for
appointment to anybody for which the Striking Committee is recommending
appointments, during the term that individual is sitting on the Striking
Committee;
vi) the
Civic Administration BE REQUESTED to report back at the next meeting of the
Governance Working Group with suggested changes to the Council policy
pertaining to “Urgent Last Minute or ‘Walk-In’ Recommendations” that provide
for the continued requirement of an executive summary, a brief recess to
review the submission and the potential for deferring the matter to a future
meeting to allow sufficient time to review the matter;
vii) the
Civic Administration BE REQUESTED to report back to the Governance Working
Group on whether or not current legislation makes the Council Policy
pertaining to “Payment of Tickets or Entrance Costs that Directly Benefit a
Political Party” redundant;
viii) the
City Clerk BE REQUESTED to consider providing more clarity in the Council
Policy pertaining to “Use of Corporate Resources During a Municipal Election
Year”, specifically in part 1(iv)(a), in order to reflect that this does not
apply to funds used to assist a Council Member for running for office as the
City of London’s Council representative on a municipal organisation (e.g.
Federation of Canadian Municipalities, Ontario Good Roads Association, etc.);
ix) the
City Clerk BE REQUESTED to ensure that the forthcoming update of the Council
Policy regarding “Issuance of Computer Equipment to Council Members” is as
flexible as possible; and
x) the
Civic Administration BE REQUESTED to liaise with the London Professional Fire
Fighters Association to obtain their feedback with respect to the Council
Policy pertaining to “Dedication of Fire Stations”;
b) on
the recommendation of the City Manager, the following actions be taken with
respect to the Council policies entitled “Tours onto 12th Floor Deck” and
“Animals in City Hall”:
i) the
proposed by-law appended to the Governance Working Group report dated July
19, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council
Meeting to be held on August 22, 2017 to revoke and repeal the Council
policies entitled “Tours onto 12th Floor Deck” and “Animals in City Hall;
and,
ii) the
Civic Administration BE REQUESTED to investigate the appropriateness of
establishing an administrative procedure to address animals in City-owned and
operated facilities;
c) consideration
of the Municipal Council resolution from its meeting held on June 13,
2017, with respect to a ranked ballot voting process for citizen appointments
to various Committees, Boards and Commissions, BE DEFERRED to the next
meeting of the Governance Working Group as the first order of business; and
d) clauses
1, 2, 5 and 7 BE RECEIVED.
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