Civic Works Committee

Report

The 1st Meeting of the Civic Works Committee

Tuesday, November 29, 2022 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Metis and Inuit people today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors C. Rahman (Chair), 
• H. McAlister, 
• P. Cuddy, 
• S. Trosow, 
• P. Van Meerbergen, 
• and Mayor J. Morgan

ALSO PRESENT:

• Councillor J. Pribil; D. MacRae, K. Mason, A. Rammeloo, A. Rozenthal,  K. Scherr,  J. Stanford, K. Van Lammeren, B. Westlake-Power.

   

  ALSO PRESENT: A. Barbon, J. Bunn, M. Butlin, J. Dann, D. Freeman, M. Schulthess, L. Stewart. 

   

  The meeting was called to order at 12:00 PM with Councillor C. Rahman in the Chair; it being noted that P. Van Meerbergen was in remote attendance. 

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

1.2

Election of Vice-Chair

• Moved by: S. Trosow
  Seconded by: P. Cuddy

  That Councillor H. McAlister BE ELECTED Vice-Chair of the Civic Works Committee for the term ending November 14, 2023.

  
  

  Yeas: (4)	H. McAlister, P. Cuddy, S. Trosow, and C. Rahman
  Absent: (2)	Mayor J. Morgan, and P. Van Meerbergen

  
  
  
  Motion Passed (4 to 0)

2.

Consent

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That Items 2.1 to 2.6 BE APPROVED.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

2.1

4th Report of the Environmental Stewardship and Action Community Advisory Committee

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the following actions be taken with respect to the 4th Report of the Environmental Stewardship and Action Community Advisory Committee, from its meeting held on November 2, 2022:

  
  a)    the Working Group comments with respect to the Revised Notice of Planning Application for Draft Plan of Subdivision for the properties located at 3350, 3480 Morgan Avenue and 1363 Wharncliffe Road South BE FORWARDED to M. Johnson, Senior Planner, for consideration; and, 

  
  b)    clauses 1.1, 2.1, 2.2, 3.1 to 3.3 and 6.1 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

5th Report of the Integrated Transportation Community Advisory Committee

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the following actions be taken with respect to the 5th Report of the Integrated Transportation Community Advisory Committee, from its meeting held on November 16, 2022: 

  
  a)    the following actions be taken with respect to the presentation, dated November 16, 2022, from J. Kelso, AECOM, related to the Southdale Road West Phase 2 Improvements – Southdale Road/Colonel Talbot Roundabout:

  
  i)    the Civic Administration BE REQUESTED to report back at a future meeting of the Integrated Transportation Community Advisory Committee, in a timely manner, to provide an update as to public comments received through the consultation, and any related design and/or implementation changes as a result; and, 
  ii)    the above-noted presentation BE RECEIVED;

  
  b)    the following actions be taken with respect to the staff report, dated March 1, 2022, related to the Mobility Master Plan Appointment of Consultant:

  
  i)    that the Master Mobility Plan Project Team BE REQUESTED to liaise with D. Foster, Chair, Master Mobility Plan Sub-Committee, with respect to matters related to the sub-committee activity; it being noted that D. Foster will also liaise with other sub-committees of the Integrated Transportation Community Advisory Committee; and, 
  ii)    the above-noted staff report BE RECEIVED; and, 

  
  c)    clauses 1.1, 2.1, 2.3, 3.1 to 3.4 and 6.1 BE RECEIVED. 

  
  
  
  
  Motion Passed

2.3

SS-2022-299 Single Source Contract Renewal: Navistar Original Equipment Manufacturer Replacement Parts

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated November 29, 2022, related to the Single Source Contract Renewal: Navistar Original Equipment Manufacturer Replacement Parts (SS-2022-299): 

  
  a)    approval BE GIVEN to exercise the single source provisions of the Procurement of Goods and Services Policy under sections 14.4 (d) and (e) to renew the contract with Carrier Centers, 90 Enterprise Dr. London Ontario N6N 1A8 for the supply and delivery of Navistar Original Equipment Manufacturer (OEM) replacement parts on City owned trucks for a one (1) year contract with an option to renew for five (5) additional years;

  
  b)    the negotiated price of 1% discount (net 30) off the Navistar National Pricing List for all Navistar inventoried and non-inventoried OEM parts BE ACCEPTED; it being noted that the Electronic National Price List is to be provided on a quarterly basis to the City of London Purchasing and Supply Division from Carrier Centers;

  
  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this contract; and,

  
  d)    the approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2022-V01)

  
  
  
  
  Motion Passed

2.4

Contract Amendment: RFP21-38 CNG Side Loading Waste Collection Trucks

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the staff report, dated November 29, 2022, related to a Contract Amendment for CNG Side Loading Waste Collection Trucks (RFP 21-38):

  
  a)    the Supply and Delivery of Compressed Natural Gas (CNG) Split and Single Stream Side Loading Waste Collection Trucks (RFP 21-38) contract value with Vision Truck Group BE INCREASED by $110,000.00 to $2,415,511.00 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  
  b)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract amendment; and, 

  
  c)    the funding for this project BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report. (2022-V01)

  
  
  
  
  Motion Passed

2.5

2025 One Water Development Charges Background Study Appointment of Consultant

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 29, 2022, related to the appointment of a consultant for the 2025 One Water Development Charges Background Study:

  
  a)    Aquafor Beech Limited BE APPOINTED as the Consulting Engineer to complete the 2025 One Water Development Charges Background Study in the amount of $465,814.80 (excluding HST) in accordance with their proposal and Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  
  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report; 

  
  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)    the approval given herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  
  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-E13)

  
  
  
  
  Motion Passed

2.6

Vendor of Record Contract Award: Request for Proposal RFP-2022-170 - Rapid Transit Shelter Infrastructure

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 29, 2022, related to an award of contract for the Request for Proposal RFP-2022-170 – Rapid Transit Shelter Infrastructure project:

  
  a)    Enseicom BE APPOINTED to undertake engineering and prototype fabrication, at an upset amount of $563,496.55, including contingency (excluding HST), in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  
  b)    the Civic Administration BE AUTHORIZED to appoint Enseicom as the Vendor of Record for fabrication, supply, and installation of rapid transit shelter infrastructure for periods of one (1) year for final engineering design and prototype works and three (3) years for fabrication, supply, and installation with an option for renewal based on positive performance and price;

  
  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  
  d)    the approval given herein, BE CONDITIONAL upon the Corporation entering into a formal contract with Enseicom for this work;

  
  e)    the funding for the engineering completion and prototype works BE APPROVED as set out in the Source of Financing Report, as appended to the above-noted staff report; and,

  
  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2022-T03)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Mobility Master Plan Update

• Moved by: Mayor J. Morgan
  Seconded by: P. Cuddy

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated November 29, 2022, related to the development of the Mobility Master Plan:

  
  a)    the above-noted staff report BE RECEIVED for the purpose of providing Municipal Council with an update on the progress of the consultation for the Mobility Master Plan; and,

  
  b)    the following Vision and Guiding Principles for the development of the Mobility Master Plan BE APPROVED:

  Vision Statement:
  In 2050, Londoners of all identities, abilities and means will have viable mobility options to allow them to move throughout the city safely and efficiently, as well as providing connectivity to the Region. The movement of people and goods will be environmentally sustainable, affordable, and supportive of economic growth and development.

  Guiding Principles:
  •    Environmentally Sustainable
  •    Equitable
  •    Financially Sustainable
  •    Healthy and Safe
  •    Integrated, Connected and Efficient. (2022-T03)

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Trosow, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

None. 

6.

Adjournment

The meeting adjourned at 12:36 PM.