Civic Works Committee

Report

The 1st Meeting of the Civic Works Committee

Tuesday, December 05, 2023 at 12:00 P.m. - 1:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• M. Butlin, S. Chambers, G. Dales, J. Dann, D. Escobar, D. MacRae, K. Oudekerk, A. Rammeloo, J. Stanford, and J. Bunn (Committee Clerk) 
   
  Remote Attendance: Councillor P. Cuddy; S. Corman and E. Skalski
   
  The meeting was called to order at 12:03 PM.

   

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

1.2

Election of Vice Chair for the term ending November 30, 2024

That it BE NOTED that Councillor S. Trosow was appointed as Vice Chair to the Civic Works Committee by Mayoral Decision 2023-008.

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.5 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

12th Report of the Integrated Transportation Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the 12th Report of the Integrated Transportation Community Advisory Committee, from the meeting held on November 15, 2023:

  a)    the following actions be taken with respect to the presentation, as appended to the Agenda, related to the Oxford Street West Municipal Class Environmental Assessment:

  i)    that the above-noted presentation BE REFERRED to the Mobility Master Plan Sub-Committee, the Environment Sub-Committee and the Vision Zero Sub-Committee for review and a report back at the December meeting of the Integrated Transportation Community Advisory Committee; and,
  ii)    the above-noted presentation BE RECEIVED;

  b)    clauses 1.1, 3.1, 4.1, 4.2 and 5.1 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

RFP-2023-207 River Road Pavement Rehabilitation Detailed Design and Construction Administration Appointment of Consulting Engineer

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated December 5, 2023, related to RFP-2023-207 River Road Pavement Rehabilitation Detailed Design and Construction Administration Appointment of Consulting Engineer:

  a)    the proposal submitted by Stantec Consulting Ltd. BE ACCEPTED to provide consulting engineering services to complete the detailed design, tendering, and construction administration services at an upset amount of $313,076.50 (excluding HST), as per Section 15.2 (e) of the Procurement of Goods and Services Policy;

  b)    the financing for this assignment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2023-T04)

  
  
  
  
  Motion Passed

2.3

White Oaks Complete Corridor Design from Wharncliffe to Exeter Road Consulting Services Award - Irregular Result

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated December 5, 2023, related to the White Oaks Complete Corridor Design from Wharncliffe to Exter Road Consulting Services Award Irregular Result:

  a)    Matrix Solutions Inc. BE APPOINTED Consulting Engineers in the amount of $499,445.00, including contingency (excluding HST), in accordance with Section 19.4 of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2023-M11)

  
  
  
  
  Motion Passed

2.4

Emergency Procurement of Replacement Pumps for Hazeldon Pumping Station

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated December 5, 2023, related to the Emergency Procurement of Replacement Pumps for Hazeldon Pumping Station:

  a)    the purchase order issued for replacement pumps at Hazeldon Pumping Station under Section 14.2 of the Procurement of Goods and Services Policy at a projected total price of $54,594.00 (HST excluded) BE CONFIRMED;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2023-E08)

  
  
  
  
  Motion Passed

2.5

Overflow Notification Website - Single Source Procurement

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report, dated December 5, 2023, related to the Overflow Notification Website Single Source Procurement:

  a)    supply and implementation of an online overflow monitoring and notification system BE AWARDED to Blue Siren Inc. for the total price of US$24,000.00 (estimated at CDN$35,000.00) (excluding HST), in accordance with Section 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)    supply of hosting services for the website created in item a) for one (1) year BE AWARDED to Blue Siren Inc. for the total price of US$17,000.00 (estimated at CDN$25,000.00) (excluding HST), in accordance with Section 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

  c)    supply of wastewater flow monitoring equipment BE AWARDED to Blue Siren Inc. with a total expenditure approved under this report not to exceed the available provincial funding, in accordance with Sections 14.4 (e) and 14.4 (f) of the City of London’s Procurement of Goods and Services Policy;

  d)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations; and,

  f)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2023-M10)

  
  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Adjournment

The meeting adjourned at 12:34 PM.