Corporate Services Committee

Report

Meeting #:	20th Report of the Corporate Services Committee
Date:	Tuesday, November 13, 2018 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Helmer (Chair),
• J. Morgan,
• P. Hubert,
• M. van Holst,
• J. Zaifman,
• and Mayor M. Brown

ALSO PRESENT:

• ​M. Hayward, A. Barbon, D. Bordin, B. Card, I. Collins, B. Coxhead, M. Daley, J. Davies, J. Farmer-Bosma, L. Kolodianzny, L. Livingstone, K. Murray, J. Nolan, D. O’Brien, J. Senese, S. Spring, B. Warner and B. Westlake-Power

   
  The meeting is called to order at 12:31 PM.
   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That Items 2.1 to 2.3, BE APPROVED.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

2.1

Customer Relationship Management Software Implementation Partner - Phase Five

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the work outlined in Request for Proposal (RFP) 16-52 Microsoft Dynamics Customer Relationship Management (CRM) Implementation Partner 2017 – 2019 of Phases Three, Four and Five:
  
  a)            the price of $225,000 (HST extra) negotiated with PricewaterhouseCoopers LLP for the provision of a Customer Relationship Management Software Implementation Partner – Phase Five BE ACCEPTED in accordance the Procurement of Goods and Services Policy;
  
  b)            the Source of Financing for the provision of a Customer Relationship Management Software Implementation Partner – Phase Five, as set out in Appendix “A” as appended to the staff report dated November 13, 2018, BE APPROVED;
  
  c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;
  
  d)            the approval herein given BE CONDITIONAL upon the Corporation entering into a formal agreement or having a purchase order, or contract record relating to the subject matter of this approval; and,
  
  e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.

  
  
  
  Motion Passed

2.2

Residential Tax By-law for New Affordable Housing Program Projects - 356 Dundas Street, London

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated November 13, 2018, BE INTRODUCED at the Municipal Council meeting on November 20, 2018, to tax the affordable housing property at 356 Dundas Street, London (2363289 Ontario Inc.) at an effective tax rate equal to the residential tax rate and that the City Clerk BE DIRECTED to give written notice of the by-law to the Municipal Property Assessment Corporation and the Secretary of all area school boards.

  
  
  
  Motion Passed

2.3

2017 Annual Report on Development Charges Reserve Funds

• Moved by: P. Hubert
  Seconded by: J. Zaifman

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken: with respect to the 2017 Annual Report on Development Charges reserve Funds:
  
  a)            the above-noted 2017 Annual Report BE RECEIVED for information in accordance with section 43 (1) of the Development Charges Act, 1997, which requires the City Treasurer to provide a financial statement relating to development charge by-laws and associated reserve funds; and
  
  b)            the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer BE DIRECTED to make the 2017 Annual Report on Development Charges Reserve Funds available to the public on the City of London website to fulfill Council’s obligation under section 43 (2.1) of the Development Charges Act, 1997.

  
  
  
  Motion Passed

2.4

Advisory Committee Review - Interim Report

• Moved by: J. Helmer
  Seconded by: M. van Holst

  That the following actions be taken with respect to the recruitment and appointment of Advisory Committee members for the up-coming term:

  a)            the recruitment for voting members, BE UNDERTAKEN;

  b)            the appointments for the above-noted recruitment BE LIMITED to a term from June 1, 2019 to February 28, 2021; it being noted that the current terms of Advisory Committee members will be extended to the date of June 1, 2019; and,

  c)             the City Clerk BE DIRECTED to report back to the Corporate Services Committee with respect to input from current Advisory Committee members related to existing Terms of Reference and the recommendations from the Diverse Voices for Change project, prior to the end of February 2019.

   

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Community Recognition Program – Ontario Lottery Gaming Corporation

• Moved by: M. van Holst
  Seconded by: P. Hubert

  That the Community Recognition Program presentation from the  Ontario Lottery and Gaming Corporation, BE RECEIVED.

  
  

  Yeas: (6)

  J. Helmer, J. Morgan, P. Hubert, M. van Holst, J. Zaifman, and Mayor M. Brown

  
  Motion Passed (6 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: P. Hubert
  Seconded by: M. van Holst

  That the Corporate Services Committee Deferred Matters List, as of November 2018, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Morgan
  Seconded by: J. Zaifman

  That the Corporate Services Committee convene In Closed Session at 1:30 PM, for consideration of the following matters:

  6.1  Land Acquisition/Solicitor-Client Privileged Advice

  A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

  6.2   Litigation/Potential Litigation/Solicitor-Client Privileged Advice

  A matter pertaining litigation or potential litigation affecting the municipality; advice that is subject to solicitor-client privilege, including communications, reports, advice or recommendations of officers and employees of the Corporation necessary for that purpose and directions to officers and employees of the Corporation pertaining to the Municipal Employee Indemnification By-law.

  
  

  Yeas: (5)	J. Helmer, J. Morgan, P. Hubert, M. van Holst, and J. Zaifman
  Absent: (1)	Mayor M. Brown

  
  Motion Passed (5 to 0)

  The Corporate Services Committee convened in Closed Session from 1:30 PM to 1:39 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:39 PM.