Civic Works Committee

Report

The 13th Meeting of the Civic Works Committee

Tuesday, November 17, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors S. Lehman (Chair),
• S. Lewis,
• M. Cassidy,
• P. Van Meerbergen,
• E. Peloza,
• and Mayor E. Holder

ALSO PRESENT:

• J. Bunn, J. Taylor and B. Westlake-Power
    
  Remote Attendance: Councillors J. Helmer, S. Hillier, J. Morgan and M. van Holst; A.L. Barbon, G. Dales, M. Feldberg, D. MacRae, A. Pascual, J. Raycroft, A. Rozentals, C. Saunders, K. Scherr, M. Schulthess and J. Stanford
    
  The meeting was called to order at 12:05 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy and P. Van Meerbergen

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Lewis
  Seconded by: E. Holder

  That Items 2.1 to 2.8 and 2.10 BE APPROVED.

  
  

  Yeas: (5)	S. Lewis, E. Peloza, P. Van Meerbergen, S. Lehman, and M. Cassidy
  Absent: (1)	E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (5 to 0)

2.1

Comments on Environmental Registry of Ontario (ERO): Proposed Blue Box Regulation

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the comments outlined in the report dated November 17, 2020 BE ENDORSED and BE SUBMITTED to the Ministry of the Environment, Conservation, and Parks Environmental Registry of Ontario posting (019-2579) titled “A proposed regulation, and proposed regulatory amendments, to make producers responsible for operating Blue Box programs”; it being noted that the due date for comments is December 3, 2020. (2020-E07)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.2

Updates - 60% Waste Diversion Action Plan Including Green Bin Program

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated November 17, 2020, related to updates on the 60% Waste Diversion Action Plan Including Green Bin Program:

  a)     the above-noted staff report BE RECEIVED;

  b)     the Civic Administration BE DIRECTED to adjust the implementation schedule for the 60% Waste Diversion Action Plan, as outlined in the above-noted staff report;

  c)     the Civic Administration BE DIRECTED to submit the budget amendment, as appended to the above-noted staff report, to the 2021 Annual Budget Update process to adjust the funding requirements for the 2020-2023 Multi-Year Budget Business Case #1 – “60% Waste Diversion Action Plan”; and

  d)     the Civic Administration BE DIRECTED to:

  i)     continue to prioritize work activities and actions that also contribute to the work of the London Community Recovery Network; and,

  ii)     submit a report to the Civic Works Committee by June 2021 that outlines advantages, disadvantages, and implementation scenarios for various waste reduction and reuse initiatives, including but not limited to, reducing the container limit, examining the use of clear bags for garbage, mandatory recycling by-laws, reward and incentive systems, and additional user fees. (2020-E07)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.3

Community Engagement on Green Bin Program Design

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated November 17, 2020, related to Community Engagement on the Green Bin Program Design:

  a)     the above-noted staff report BE RECEIVED; and,

  b)     the Civic Administration BE DIRECTED to submit a report to the Civic Works Committee on February 9, 2021 and include the results of public input, staff recommendations to move forward and the proposed next steps for the program. (2020-E07)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.4

Award of Contract Option Renewal (RFP 19-29) - Tandem Axle Trucks With Dump Boxes and Plow Equipment

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated November 17, 2020, related to an award of contract option renewal (RFP 19-29) for tandem axel trucks with dump boxes and plow equipment:

  a)     the submission from Team Truck Centers Inc., 795 Wilton Grove Road London, ON N6N 1N7, BE ACCEPTED for four (4) additional one (1) year option periods, beginning December 1, 2020, for the supply and delivery of tandem axle dump trucks and plow equipment, in accordance with the Procurement of Goods and Services Policy, section 20.2 a. v.;

  b)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these purchases;

  c)     the approval, hereby given, BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record, relating to the subject matter of this approval in accordance with the Procurement of Goods and Services Policy, section 12.2 (b); and,

  d)     the funding for this purchase BE APPROVED as set out in the “Sources of Financing Report” appended to the above-noted staff report. (2020-V01)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.5

Request for Proposal 20-59 Contract Award of 2020 Cured in Place Pipe (CIPP) Sewer Lining Program

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated November 17, 2020, related to Request for Proposal 20-59 for a contract award of the 2020 Cured in Place Pipe (CIPP) Sewer Lining Program:

  a)     the bid submitted by Insituform Technologies Limited, at its tendered price of $4,191,562.00 (HST excluded), BE ACCEPTED; it being noted that the bid submitted by Insituform Technologies Limited was the only bid meeting the technical criteria and meets the City’s specifications and requirements in all areas;

  b)     the financing for this project BE APPROVED as set out in the “Sources of Financing Report” appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)     the approval, given herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and,

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2020-E01)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.6

West London Dyke Phase 7 and Fanshawe Dam Safety Study Request for Increase to City Share

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following action be taken with respect to the staff report dated November 17, 2020, related to the West London Dyke Phase 7 and Fanshawe Dam Safety Study Request for Increase to City Share:

  a)     the Upper Thames River Conservation Authority BE AUTHORIZED to carry out added works for Phase 7 of the West London Dyke reconstruction with the City, by increasing the City’s share in the amount of $110,001.00, including contingency (excluding HST);

  b)     the Upper Thames River Conservation Authority BE AUTHORIZED to carry out the Fanshawe Dam Safety Study with the City by increasing the City’s share by $44,833, including contingency (excluding HST);

  c)     the financing for this work BE APPROVED as set out in the “Sources of Financing Report” appended to the above-noted staff report; and,

  d)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary to give effect to these recommendations. (2020-E05/E21)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.7

Award of Consulting Engineering Services for Detailed Design of the Springbank Reservoir 2 Replacement and Expansion - RFP 20-43

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated November 17, 2020, related to the award of consulting engineering services for RFP 20-43, Detailed Design of the Springbank Reservoir 2 Replacement and Expansion:

  a)     the proposal submitted by Aecom Canada Ltd. 410-250 York Street, Citi Plaza, London, ON, N6A 6K2, in the amount of $1,558,042, including $141,640 contingency (excluding H.S.T.) BE AWARDED in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)     the financing for this project BE APPROVED as set out in the “Sources of Financing Report” appended to the above-noted staff report;

  c)     the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to effect these recommendations. (2020-E08)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.8

Amendments to the Traffic and Parking By-law

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated November 17, 2020, BE INTRODUCED at the Municipal Council meeting to be held on November 24, 2020 to amend By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2020-T02/T08)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.10

Active Transportation Manager

• Moved by: S. Lewis
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated November 17, 2020, with respect to the development of a new Active Transportation Manager position within the Environmental and Engineering Services area, BE RECEIVED. (2020-T08/H06)

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.9

Active Transportation Infrastructure Plan

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer and the Managing Director, Parks and Recreation, the following actions be taken with respect to the staff report dated November 17, 2020, related to the Active Transportation Infrastructure Plan:

  a)     the summary of active transportation infrastructure projects, outlined in the above-noted staff report, that are anticipated to be eligible for submission to available federal/provincial funding programs, including but not limited to the COVID-19 Resilience Infrastructure Stream, BE RECEIVED;

  b)     given that the intake for the COVID-19 Resilience Infrastructure Stream is opening imminently and there is a need to act quickly to design, consult on and construct active transportation projects, the Civic Administration BE DIRECTED to submit active transportation projects totaling $5.5 million to the COVID-19 Resilience Infrastructure Stream; and,

  c)     the remaining identified projects BE CONSIDERED for other available federal/provincial funding programs. (2020-T08)

  
  

  Yeas: (3)	S. Lewis, E. Peloza, and M. Cassidy
  Nays: (2)	P. Van Meerbergen, and S. Lehman
  Absent: (1)	E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (3 to 2)

3.

Scheduled Items

3.1

Application By: The Corporation of the City of London - Street Renaming - Portion of Lismer Way Within Plan 33M-786

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That, on the recommendation of the Director, Development Services, the proposed by-law, as appended to the staff report dated November 17, 2020, BE INTRODUCED at the Municipal Council meeting to be held on November 24, 2020, to rename the portion of Lismer Way, lying east of Paulpeel Avenue to Part 10 of Plan 33R-20105, within Registered Plan 33M-786, to Lismer Lane;

  it being noted that no individuals spoke at the public participation meeting associated with this matter. (2020-T05)

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and M. Cassidy
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (4 to 0)

  Voting Record:

  
  
• Moved by: E. Peloza
  Seconded by: S. Lewis

  Motion to open the public participation meeting.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and M. Cassidy
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (4 to 0)
• Moved by: S. Lewis
  Seconded by: E. Peloza

  Motion to close the public participation meeting.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and M. Cassidy
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (4 to 0)

4.

Items for Direction

4.1

Blue Community Project/Movement - L. Brown, Blue Community Committee - Request for Delegation Status

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the request for delegation status from L. Brown, Blue Community Committee, with respect to the Blue Community Project/Movement BE APPROVED for a future meeting of the Civic Works Committee; it being noted that the Civic Administration will bring forward a staff report to coincide with the above-noted delegation; it being further noted that a communication from L. Brown was received with respect to this matter. (2020-E08)

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and M. Cassidy
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (4 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: E. Peloza
  Seconded by: S. Lewis

  That the Civic Works Committee Deferred Matters List, as at November 9, 2020, BE RECEIVED.

  
  

  Yeas: (4)	S. Lewis, E. Peloza, S. Lehman, and M. Cassidy
  Absent: (2)	P. Van Meerbergen, and E. Holder

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 1:34 PM.