That, on the recommendation of the Director, Information Technology Services and with the concurrence of the City Manager, the following actions be taken, with respect to desktop computing and related technologies:
a) approval hereby BE GIVEN to enter into a three (3) year Single Source contract with an optional two (2) additional, one (1) year extensions for Personal Computing Devices and Services from CompuCom Canada Co., 1830 Matheson Boulevard, Unit 1, Mississauga, ON, Canada L4W 0B3 at a planned cost of $991,841.64 in 2023, $1,368,025.42 in 2024 and $1,091, 680.00 in 2025;
b) the financing for this project BE APPROVED as set out in the “Sources of Financing Report” as appended to the staff report dated February 21, 2023 as Appendix "A";
c) the proposed by-law as appended to the staff report dated February 21, 2023 as Appendix "B" BE INTRODUCED at the Municipal Council meeting to be held on Tuesday, March 7th, 2023 to:
i) approve the Master Agreement Adoption Agreement between CompuCom Canada Co. (the “Supplier”) and The Corporation of the City of London (the “Buyer”) for the “RFB Agreement #14952” for Personal Computing Devices and Services, forming a part of the By-law and attached as Appendix B; and
ii) authorize the Mayor and City Clerk to execute the Agreement;
d) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this matter;
e) the approval hereby given BE CONDITIONAL upon the Corporation negotiating the maintaining of satisfactory prices, terms and conditions with CompuCom Canada Co. to the satisfaction of the Director, Information Technology Services and the City Solicitor’s Office and subject to future budget approval; and,
f) the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, agreement or having a purchase order relating to the subject matter of this approval.