Community and Protective Services Committee

Report

15th Meeting of the Community and Protective Services Committee

Tuesday, November 02, 2021 at 4:00 P.m. - 5:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors J. Helmer (Chair),
• S. Lewis ,
• M. Salih,
• J. Fyfe-Millar,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• Councillor M. Cassidy; J. Bunn, M. Schulthess and J. Taylor
    
  Remote Attendance: Councillors A. Hopkins and M. van Holst, R. Armistead, C. Cooper, S. Corman, J. Davison, K. Dickins, S. Dunleavy, O. Katolyk, G. Kotsifas, D. Kramer, L. Livingstone, L. Marshall, P. Masse, J.P. McGonigle, D. O'Brien, C. Smith, G. Smith, M. Somide, T. Wellhauser and B. Westlake-Power
    
  The meeting was called to order at 4:02 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Salih and S. Hillier

---

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That Items 2.1, 2.2, 2.3, 2.4, 2.6 and 2.7 BE APPROVED.

  
  

  Yeas: (5)	M. Salih, J. Helmer, S. Lewis, S. Hillier, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.1

Facility Accessibility Design Standards

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Finance Supports, the updated 2021 Facility Accessibility Design Standards document, as appended to the staff report dated November 2, 2021, BE ADOPTED; it being noted that the accessibility design standards apply to newly constructed and/or renovated facilities owned, leased or operated by the City of London. (2021-A22)

  
  
  
  
  Motion Passed

2.2

Emergency Public Mass Emergency Notification System - Single Source Procurement (SS21-38) 

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Enterprise Supports, the following actions be taken, with respect to the staff report dated November 2, 2021, related to a single source procurement for an Emergency Public Mass Emergency Notification System: 

  a)    a purchase of service agreement BE AWARDED to Everbridge, Inc., as a single source procurement for a mass emergency notification system, at a cost of $77,000 (plus HST) per year for a five (5) year period, beginning December 20th, 2021 to December 19th, 2026; it being noted that this is in accordance with section 14.4 (d) and 14.4 (e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in relation to this matter; and,

  c)    the approval given, herein, BE CONDITIONAL upon The Corporation of the City of London negotiating satisfactory terms and conditions with Everbridge, Inc., to the satisfaction of the City Manager. (2021-P03)

  
  
  
  
  Motion Passed

2.3

2021 Annual Emergency Management Program Update

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, the following actions be taken with respect to the staff report dated November 2, 2021, related to the 2021 Annual Emergency Management Program Update:

  a)    the revised attached proposed by-law, as appended to the Added Agenda, BE INTRODUCED at the Municipal Council meeting to be held on November 16th, 2021 to:

  i)    adopt Schedule “A”, being the City of London Emergency Response Plan, as appended to the above-noted staff report; and, 
  ii)    repeal By-law No. A.-7657(c)-2;

  b)    the above-noted staff report BE RECEIVED. (2021-P03)

  
  
  
  
  Motion Passed

2.4

London Symphonia Stewardship of the Former Orchestra London Music Library

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Neighbourhood and Community-Wide Services, the proposed by-law, substantially in the form appended to the staff report dated November 2, 2021, and to the satisfaction of the City Solicitor, BE INTRODUCED at the Municipal Council meeting to be held on November 16, 2021, to:

  a)    approve the Stewardship Agreement, as appended to the above-noted by-law, between the City of London and London Symphonia, for its exclusive use and custody of the City’s Music Library, for the benefit of Londoners and the regional community; and,

  b)    authorize the Mayor and the City Clerk to execute the above-noted Stewardship Agreement. (2021-R02)

  
  
  
  
  Motion Passed

2.6

Authorization and Delegations to Advance Urgent Housing Projects

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager Planning and Economic Development, the proposed by-law, as appended to the staff report dated November 2, 2021, BE INTRODUCED at the Municipal Council Meeting to be held on November 16, 2021, to:

  a)    approve the standard form “Rapid Housing Initiative (RHI) Agreement”, as appended to the above-noted by-law, to be completed in accordance with Round 2 of the RHI program between Canada Mortgage and Housing Corporation (CMHC) and The Corporation of the City of London;

  b)    delegate the duties of the City as Recipient to the Round 2 “Rapid Housing Initiative (RHI) Agreement”, related to project plans, administration, development approvals, program and project management, oversight and progress attestation requirements noted within the CMHC Agreements, to Housing Development Corporation, London (HDC) as agent for the City; and,

  c)    authorize and delegate the Deputy City Manager Planning and Economic Development to execute any such agreements, amendments or similar such program agreements that may be required by CMHC under Round 2 RHI or similar such CMHC capital investment funding programs and agreements that may be required to advance the City’s identified Urgent Housing with Supports projects; it being noted that these agreements are within approved budgets and do not increase the indebtedness or contingent liabilities of The Corporation of the City of London. (2021-S11)

  
  
  
  
  Motion Passed

2.7

Back to Business By-law Extension

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Planning and Economic Development, and the Deputy City Manager, Environment and Infrastructure, the Deputy City Managers and designates BE DELEGATED authority in regulations related to business supportive actions including business application and permit processing procedures until January 15, 2023 in the following By-laws: Business Licence By-law, Streets By-law, Traffic and Parking By-law, Sign By-law, Parks and Recreation By-law, Sound By-law, Building By-law and Council Policy By-law. (2021-S08/S12)

  
  
  
  
  Motion Passed

2.5

(REVISED REPORT) The City of London 2021-22 Winter Response Program for Unsheltered Individuals (SS21-40, SS21-41, SS21-42, SS21-43)

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That, on the recommendation of the Deputy City Manager, Social and Health Development, the following actions be taken with respect to the staff report dated November 2, 2021, related to The City of London 2021-22 Winter Response Program for Unsheltered Individuals (SS21-40, SS21-41, SS21-42, SS21-43):

  a)    the above-noted staff report BE ENDORSED;

  b)    a funding increase extension to the existing Municipal Purchase of Service agreements, at a total estimated increase of $1,685,000.00 (excluding HST), for the period of December 1, 2021, to March 31, 2022, to administer the City of London 2021-2022 Winter Response Program, as per The Corporation of the City of London Procurement Policy, Section 20.3.a.ii, BE APPROVED to the following existing agreements:

  •    Ark Aid Street Mission; 
  •    CMHA Thames Valley Addiction & Mental Health Services,
  •    Impact London; and,
  •    Atlohsa Family Healing Services;

  c)    the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with the above-noted contracts; and,

  d)    the approval given, herein, BE CONDITIONAL upon The Corporation of the City of London entering into and/or amending Purchase of Service Agreements with Agencies outlined in the above-noted staff report;

  it being pointed out that the Community and Protective Services Committee reviewed and received the following communications with respect to this matter:

  a communication from J. Duckitt;
  a communication from L. Kellestine;
  a communication from J. Hogg; and,
  a communication from R. Young;

  it being noted that a verbal delegation from J. Duckitt was received with respect to this matter. (2021-S14)

  
  

  Yeas: (5)	J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar
  Nays: (1)	M. Salih

  
  
  
  Motion Passed (5 to 1)

  Voting Record:

  
  
• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  Motion to approve the delegation request, as appended to the Added Agenda, from J. Duckitt, with respect to this matter.

  
  

  Yeas: (5)	M. Salih, J. Helmer, S. Lewis, S. Hillier, and J. Fyfe-Millar
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Flyer Deliveries to Residential Properties

• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  That the draft by-law, as appended to the staff report dated September 21, 2021, with respect to Flyer Deliveries to Residential Properties BE REFERRED back to the Civic Administration for revisions that include enforcement measures in cases where compliance is not respected;

  it being pointed out that the Community and Protective Services Committee reviewed and received the following communications with respect to this matter:

  a communication from L. O’Brien;
  a communication from D. Ronson;
  a communication from D. French; and,
  a communication from S. Trosow;

  it being noted that at the public participation meeting associated with this matter, the following individuals made oral submissions regarding this matter:

  M. McCann;
  A. Marchand;
  D. Ronson;
  S. Trosow;
  A. Draghici;
  R. O'Hagan;
  A. Doelman;
  B. Alleyne;
  J. Bulsza;
  C. Corrales;
  D. Sweetland;
  E. Arnsby;
  E. Bartsch;
  G. Milousis;
  J. Jeffs;
  J. Saunders;
  K. Dean;
  N. Wakim;
  L. Starr;
  S. Raymond Mair;
  T. Ewert; and,
  T. Mawlam.

  
  

  Yeas: (6)

  M. Salih, J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

  Voting Record:

  
  
• Moved by: S. Lewis
  Seconded by: J. Fyfe-Millar

  Motion to open the public participation meeting.

  
  

  Yeas: (6)

  M. Salih, J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)
• Moved by: J. Fyfe-Millar
  Seconded by: S. Lewis

  Motion to close the public participation meeting.

  
  

  Yeas: (6)

  M. Salih, J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

9th Report of the Animal Welfare Advisory Committee

• Moved by: S. Hillier
  Seconded by: J. Fyfe-Millar

  That the following actions be taken with respect to the 9th Report of the Animal Welfare Advisory Committee, from its meeting held on October 7, 2021:

  a)    the following actions be taken with respect to the recycling depots and fishing line:

  i)     the Civic Administration BE REQUESTED to obtain recycling receptacles for used fishing lines and hooks and install signage related to the proper disposal of these items and the proper use of the recycling receptacles; and,
  ii)     a member of the Animal Welfare Advisory Committee BE GRANTED delegation status at the Community and Protective Services Committee, when the above-mentioned matter goes before the Committee, to provide additional information related to the recommendation;

  it being noted that the attached information, with respect to this matter, was received;

  b)    the Civic Administration BE REQUESTED to review the coyote signage in City park amenities, in comparison to the related signage posted in Environmentally Significant Areas, with an aim to providing consistent educational signage with respect to coyotes to the public;

  it being noted that the Animal Welfare Advisory Committee would be interested in funding any changed or additional signage;

  it being further noted that the attached information, with respect to this matter, was received; and,

  c)    clauses 1.1, 3.1, 4.1, 5.1, 5.4 and 5.5, BE RECEIVED;

  it being noted that a verbal delegation from W. Brown, Chair, Animal Welfare Advisory Committee, was received with respect to this matter.

  
  

  Yeas: (5)	J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: J. Fyfe-Millar
  Seconded by: S. Hillier

  That the Deferred Matters List for the Community and Protective Services Committee, as at October 25, 2021, BE RECEIVED.

  
  

  Yeas: (5)	J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

6.

Confidential

• Moved by: S. Lewis
  Seconded by: E. Holder

  That the Community and Protective Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1    Personal Matter/Identifiable Individual        

  A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2022 Mayor's New Year's Honour List.

  
  

  Yeas: (5)	J. Helmer, S. Lewis, S. Hillier, E. Holder, and J. Fyfe-Millar
  Absent: (1)	M. Salih

  
  
  
  Motion Passed (5 to 0)

  The Community and Protective Services Committee convened, In Closed Session, from 8:38 PM to 8:39 PM.

  
  

7.

Adjournment

The meeting adjourned at 8:42 PM.