Infrastructure and Corporate Services Committee

Report

7th Meeting of the Infrastructure and Corporate Services Committee

Monday, April 20, 2026 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• S. Stevenson, 
• P. Van Meerbergen, 
• S. Franke, 
• E. Peloza, 
• and Mayor J. Morgan 

ALSO PRESENT:

• Councillors J. Pribil, S. Trosow, and D. Ferreira; S. Datars Bere, V. Arora, B. Baar, A. Barbon, S. Chambers, I. Collins, U. DeCandido, K. Dickins, D. Escobar, S. Grady, J. Graham, R. Granger, D. MacRae, K. Murray, B. Nourse, K. Ouderkerk, J. Paradis, T. Pollitt, A. Rammeloo, A. Rozentals, K. Scherr, E. Skalski, C. Smith.

  Remote Attendance: Councillor S. Hiller; E. Bennett, S. Corman, J. Davies, M. Galczynski, P. Lupa.

  The meeting is called to order at 1:00 PM; it being noted Councillor E. Peloza was in remote attendance. 

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: H. McAlister

  That Consent Items 2.1 to 2.12 BE APPROVED, with the exception of items 2.8 and 2.9.

  
  

  Yeas: (6)

  Mayor J. Morgan, E. Peloza, P. Van Meerbergen, H. McAlister, S. Stevenson, and S. Franke

  
  
  
  Motion Passed (6 to 0)

2.1

2026 Renew London Infrastructure Construction Program and 2025 Review

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the 2026 Renew London Infrastructure Construction Program and 2025 Review:

  a)    the following report concerning the 2026 Renew London Infrastructure Construction Program and 2025 Review BE RECEIVED for information; and

  b)    the 2026 Local Road Reconstruction Program streets, Highland Heights and Barons Court BE EXEMPTED from active Mobility Policy 349 and constructed without new sidewalk.

  
  
  
  
  Motion Passed

2.2

Recycling Services for Non-Eligible Sources at the EnviroDepot and Green Bins for Small Businesses on Curbside Collection Routes

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the Recycling Services for Non-Eligible Sources at the EnviroDepots and Green Bins for Small Businesses on Curbside Collection Routes:

  a)    the Civic Administration BE DIRECTED to develop a pilot project starting as soon as practical and ending December 31, 2027 to allow Non-Eligible Source recyclable material from qualifying small businesses and nonprofits to be dropped off at the EnviroDepots; and

  b)    the Civic Administration BE DIRECTED to implement a Green Bin Program to add eligible small businesses and non-profit locations on curbside collection routes in Q2 2026;
  
  it being noted that the Infrastructure and Corporate Services Committee received a communication dated April 16, 2026 from T. MacMillan, Owner, Quarter Master Natural Foods with respect to this matter.

  
  
  
  
  Motion Passed

a.

(ADDED) T. MacMillan, Owner, Quarter Master Natural Foods

2.3

Limited Tender Award: Purchase of Rotating Drum Thickeners for Pottersburg WWTP

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the purchase of two (2) rotating drum thickeners for the Pottersburg Wastewater Treatment Plant:

  a)   the contract for purchase of two rotating drum thickeners BE AWARDED to JWC Environmental Canada as a single source procurement for a total value of $494,256.00 plus HST in accordance with Section 13.3 (iii) (e) of the City of London’s Procurement of Goods and Services Policy;

  b)   the financing for this project BE APPROVED in accordance with the Sources of Financing Report, as appended to the staff report dated April 20, 2026, as Appendix "A";

  c)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)   the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 

  
  
  
  
  Motion Passed

2.4

Contract Amendment: Detailed Design for Southdale Road West Improvements

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the additional engineering fees for the detail design of the Southdale Road West Improvements:

  a)   the contract with Dillon Consulting Limited BE INCREASED by $439,674.39 from $853,614.60 to a total amended value of $1,293,288.99, excluding HST, to expand the project limits to address road slope instability and update field data and design requirements to support tendering of the Southdale Road West Improvements, in accordance with Section 29.2.2 and Section 29.2.4 of the Procurement of Goods and Services Policy;

  b)   the financing for the contract award and contract amendment BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 20, 2026, as Appendix  "A";

  c)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the contract award and contract amendment; and

  d)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 

  
  
  
  
  Motion Passed

2.5

Contract Award: Tender RFT-2025-286 and Appointment of Consulting Engineer - Kilally Road Infrastructure Project

• Moved by: S. Franke
  Seconded by: H. McAlister

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the award of contract for the Kilally Road Infrastructure Project (RFT-2025-286):

  a)   the bid submitted by J-AAR Civil Infrastructures Limited, at its tendered price of $16,909,235.39, excluding HST, BE ACCEPTED; it being noted that the bid submitted by J-AAR Civil Infrastructures Limited was the lowest of three bids received and meets the City’s specifications and requirements, in accordance with Section 13.2 of the City of London’s Procurement of Goods and Services Policy;

  b)   Stantec Consulting Ltd., BE AUTHORIZED to complete the contract administration and construction inspection for this project in accordance with the estimate, on file, at an upset amount of $1,345,253.80, excluding HST, under Limited Tendering LT-2026-106, in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy;

  c)   the Deputy City Manager, Environment and Infrastructure (or delegate) BE AUTHORIZED to approve Agreements and Memorandums of Understanding between the Corporation of the City of London and private property owners, in relation to the cost-sharing of servicing contained within Kilally Road Infrastructure Project;

  d)   the financing for this project BE APPROVED as set out in the Sources of Financing, as appended to the staff report dated April 20, 2026, as Appendix "A";

  e)   the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  f)   the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work;

  g)   the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (RFT-2025-286); and

  h)   the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. 

  
  
  
  
  Motion Passed

2.6

Appointment of Consulting Engineers for the Infrastructure Renewal Program

• Moved by: S. Franke
  Seconded by: H. McAlister

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the appointment of consulting engineers for the Infrastructure Renewal Program:

  a)  the following consulting engineers BE APPOINTED to carry out consulting services for the identified Infrastructure Renewal Program funded projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 13.3 iii) (a) of the City of London’s Procurement of Goods and Services Policy:

  i)  Development Engineering (London) Limited, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Edinburgh Street project in accordance with the estimate, on file, at an upset amount of $342,028.50, including 10% contingency, excluding HST;

  ii)  Development Engineering (London) Limited, BE APPOINTED consulting engineers to complete the resident inspection and contract administration for the 2026 Infrastructure Renewal Program Bridle Path and Country Lane project in accordance with the estimate, on file, at an upset amount of $413,187.50, including 10% contingency, excluding HST;

  b)  the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated April 20, 2026, as Appendix "A";

  c)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)  the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  

  
  
  
  
  Motion Passed

2.7

Enterprise Agreement (EA) for Geographic Information Systems (GIS) Software

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager Environment and Infrastructure, the following actions be taken with respect to the procurement and extension of the four-year licensing agreement for Geographic Information System (GIS) software from ESRI Canada Inc., to support operational activities in the City of London:

  a)  the limited tendering process BE APPROVED for the ESRI Enterprise Agreement at a total price of $1,604,000, HST excluded, noting the agreement sets out payments of:
  
  i)   $329,000.00 for the year 2026;
  ii)  $365,000.00 for the year 2027;
  iii) $430,000.00 for the year 2028; and
  iv) $480,000.00 for the year 2029;

  in accordance with Section 13.3 iii) and Schedule B (n) of the City of London’s Procurement of Goods and Services Policy;

  b)  the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary to purchase and implement the four-year agreement(s); and

  c)  the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

  
  
  
  
  Motion Passed

2.10

Court Security and Prisoner Transportation Transfer Payment Agreement

• Moved by: S. Franke
  Seconded by: H. McAlister

  That on the recommendation of the Deputy City Manager, Finance Supports, the proposed by-law, as appended to the staff report dated April 20, 2026 as Appendix “A”, BE INTRODUCED at the Municipal Council meeting to be held on April 28, 2026 to:
  
  a)    APPROVE the Ontario Transfer Payment Agreement between His Majesty the King in right of Ontario as represented by the Solicitor General and The Corporation of the City of London for the provision of funding for the Court Security and Prisoner Transportation Program (“Agreement”), as appended to the staff report as Schedule “1”; 
  
  b)    AUTHORIZE the Mayor and the City Clerk to execute the Agreement; 
  
  c)    AUTHORIZE the Deputy City Manager, Finance Supports to approve any future amending agreements between His Majesty the King in Right of Ontario as represented by the Solicitor General and The Corporation of the City of London with respect to the Court Security and Prisoner Transportation Program (“CSPT”);
  
  d)    AUTHORIZE the Mayor and the City Clerk to execute any future amending agreements between His Majesty the King in Right of Ontario as represented by the Solicitor General and The Corporation of the City of London with respect to the Court Security and Prisoner Transportation Program (“CSPT”) approved by the Deputy City Manager, Finance Supports; and
  
  e)    AUTHORIZE the Deputy City Manager, Finance Supports (or designate) to execute any reports required by the province under the Agreement.

  
  
  
  
  Motion Passed

2.11

2025 Compliance Report in Accordance with the Procurement of Goods and Services Policy-REVISED

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2025 Compliance Report in Accordance with the Procurement of Goods and Services Policy:

  a)   the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1(g) of the Procurement of Goods and Services Policy in effect prior to October 1, 2025, decentralized from Procurement and Supply that have been reported to the Senior Manager, Procurement and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated April 20, 2026 as Appendix “A”;

  b)   the list of administrative contract awards for Tenders with a value up to $6,000,000 that do not have an irregular result, as per Section 13.2(c) of the Procurement of Goods and Services Policy in effect prior to October 1, 2025, BE RECEIVED for information, as appended to the staff report dated April 20, 2026 as Appendix “B”;

  c)   the 2025 Annual Procurement Compliance Review, conducted in accordance with the reporting requirements of the legacy Procurement of Goods and Services Policy and the Annual Procurement Compliance Review provisions established under Section 35-Reporting Requirements of the Procurement of Goods and Services Policy effective October 1, 2025, BE RECEIVED for information; as appended to the staff report dated April 20, 2026 as Appendix “C”; and

  d)   the City Treasurer, or delegate, BE DELEGATED authority to, at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor. The City Treasurer, or delegate, is hereby further authorized to ratify and confirm completed awards or purchases between $15,000 and $50,000 where the City Treasurer or delegate is of the opinion that the awards or purchases were in the best interests of the Corporation. 

  
  
  
  
  Motion Passed

2.12

Buy Ontario Act (Bill 72) - Municipal Implications

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to Municipal Buy Ontario Procurement Directive under the Buy Ontario Act (Bill 72):

  a)   the Municipal Buy Ontario Procurement Directive effective April 13, 2026, BE RECEIVED for information, as appended to the staff report dated April 20, 2026, as Appendix “A”;  

  b)   the Association of Municipalities of Ontario (AMO) submission titled “Building Ontario’s Economy with Flexible Municipal Procurement”, BE RECEIVED for information, as appended to the staff report dated April 20, 2026, as Appendix “B”; and

  c)   the Civic Administration BE DIRECTED to report back on required updates to the Procurement of Goods and Services Policy, contract governance controls and associated resource requirements arising from the Municipal Buy Ontario Procurement Directive.

  
  
  
  
  Motion Passed

2.8

2025 Year-End Operating Budget Monitoring Report

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2025 Year-End Operating Budget Monitoring Report:

  a)   the 2025 Operating Budget Year-End Monitoring Report for the Property Tax Supported Budget, Water Budget, and Wastewater and Treatment Budget BE RECEIVED for information. An overview of the corporate positions are outlined below;

  i)  Property Tax Supported Budget surplus of $18.0 million;

  ii)  Water Rate Supported Budget surplus of $1.6 million;

  iii)  Wastewater and Treatment Rate Supported Budget surplus of $4.9 million;

  it being noted that after the contributions in recommendations b) and c), the Property Tax, Water, and Wastewater & Treatment Budget surplus will be allocated in accordance with the Council Approved Surplus/Deficit Policy, including an $11.5 million contribution from the Property Tax Supported Budget surplus to the Operating Budget Contingency Reserve to backfill for the costs of the Temporary Warming Centre Framework and Micro-Modular Shelter Project;

  b)   a contribution of $475,937 to the Social Services Reserve Fund, representing the London Regional Employment Services surplus due to the achievement of contractual performance targets, BE APPROVED; it being noted that these funds will be reinvested in the employment services system;

  c)   a contribution of $277,604 to the Affordable Housing Renewal Reserve Fund, representing the net surplus from the 345 Sylvan Street property, BE APPROVED; it being noted that these funds will be utilized for future affordable housing lifecycle renewal needs; and

  d)   the request for RBC Place London to transfer $300,000 of their $305,199 year-end operational surplus to their reserves ($150,000 to the RBC Place London Renewal Reserve Fund and $150,000 to their Operational Reserve) BE APPROVED; it being noted that the remaining $5,199 surplus will be retained as working capital by RBC Place London (as outlined in the request from RBC Place London in Appendix "B" of the staff report);

  it being further noted that the reported year-end position is subject to completion of the 2025 financial statement audit. 

  
  

  Yeas: (5)	Mayor J. Morgan, E. Peloza, P. Van Meerbergen, H. McAlister, and S. Franke
  Nays: (1)	S. Stevenson

  
  
  
  Motion Passed (5 to 1)

2.9

2025 Year-End Capital Budget Monitoring Report

• Moved by: S. Franke
  Seconded by: H. McAlister

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken with respect to the 2025 Year-End Capital Budget Monitoring Report:

  a)   the 2025 Year-End Capital Budget Monitoring Report BE RECEIVED for information; it being noted that the life-to-date capital budget represents $4.4 billion with $2.5 billion committed and $1.9 billion uncommitted;

  b)   the status updates of active 2022 life-to-date capital projects (2022 and prior) having no future budget requests, as appended to the staff report dated April 20, 2026, as Appendix “B”, BE RECEIVED for information;

  c)   the following actions be taken with respect to the completed capital projects identified in Appendix “C”;

  i)  the capital projects included in Appendix “C”, with net surplus funding of $990 thousand, BE CLOSED;

  ii)  the following actions be taken with respect to the funding associated with i), above:

  Rate Supported:

  a) pay-as-you-go funding of $442 thousand BE TRANSFERRED to capital receipts;

  b) authorized but unissued debt financing of $191 thousand BE RELEASED from the capital budget;

  c) uncommitted reserve fund drawdowns of $90 thousand BE RELEASED back into the reserve funds which originally funded the projects;

  Non-Rate Supported:

  d) uncommitted reserve fund drawdowns of $159 thousand BE RELEASED back into the reserve funds which originally funded the projects;

  e) other net non-rate supported funding adjustments of $108 thousand BE APPROVED in order to facilitate project closings. 

  
  

  Yeas: (6)

  Mayor J. Morgan, E. Peloza, P. Van Meerbergen, H. McAlister, S. Stevenson, and S. Franke

  
  
  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Provided to Members only.)

• Moved by: S. Franke
  Seconded by: P. Van Meerbergen

  The Infrastructure and Corporate Services Committee convenes In Closed session to consider the following:

  6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2    Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations        
  A matter pertaining to advice that is subject to solicitor-client privilege including communications necessary for that purpose from the solicitor and officers or employees of the Corporation; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  Mayor J. Morgan, E. Peloza, P. Van Meerbergen, H. McAlister, S. Stevenson, and S. Franke

  
  
  
  Motion Passed (6 to 0)

  The Infrastructure and Corporate Services Committee convenes In Closed Session from 2:06 PM to 2:35 PM.

  
  

7.

Adjournment

• Moved by: S. Franke
  Seconded by: H. McAlister

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 2:37 PM.