Civic Works Committee

Report

8th Meeting of the Civic Works Committee

Wednesday, May 22, 2024 at 9:30 A.m. - 10:30 A.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors A. Hopkins (Chair), 
• J. Pribil, 
• S. Trosow, 
• S. Franke, 
• and D. Ferreira 

ALSO PRESENT:

• Councillor C. Rahman; K. Chambers, S. Chambers, G. Dales, J. Dann, O. Katolyk, T. Koza, D. MacRae, S. Maguire, K. Oudekerk, A. Rammeloo, J. Stanford, J. Taylor and J. Bunn (Committee Clerk)     

  Remote Attendance: Councillors D. Ferreira and E. Peloza; D. Freeman, E. Hunt, G. Irwin, E. Skalski, M. Somide 

  The meeting was called to order at 9:31 AM.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That Items 2.1 to 2.11 and 2.13 to 2.14 BE APPROVED.

  
  

  Yeas: (5)

  A. Hopkins, J. Pribil, S. Trosow, S. Franke, and D. Ferreira

  
  
  
  Motion Passed (5 to 0)

2.1

6th Report of the Environmental Stewardship and Action Community Advisory Committee

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That the following actions be taken with respect to the 6th Report of the Environmental Stewardship and Action Community Advisory Committee, from the meeting held on May 1, 2024:

  a)    the Civic Administration BE REQUESTED to report back at a future meeting with the feasibility of providing consumer information about pet goldfish; it being noted that the Environmental Stewardship and Action Community Advisory Committee (ESACAC) held a general discussion with respect to the Business Licensing By-law communication that was included on the April 7, 2024 ESACAC Agenda;

  b)    upon completion and approval to possible amendments to the Neighbourhood Decision Making Program by the Municipal Council, the Civic Administration BE REQUESTED to attend a future Environmental Stewardship and Action Community Advisory Committee (ESACAC) meeting; it being noted that the ESACAC held a discussion with respect to this matter; and,

  c)    clauses 1.1, 3.1 to 3.3, 4.1 and 5.1 BE RECEIVED;

  it being noted that a verbal delegation from B. Samuels, Chair, ESACAC, with respect to this matter, was received.

  
  
  
  
  Motion Passed

2.2

Springbank Dam Decommissioning and Bank Restoration: Consultant Award for Contract Administration

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to the Springbank Dam Decomissioning and Bank Restoration Consultant Award for Contract Administration:

  a)    Stantec Consulting Limited BE AUTHORIZED to carry out the resident inspection, contract administration, and environmental management services for the Springbank Dam Decommissioning and South Bank Restoration project in accordance with the estimate, on file, at an upset amount of $728,067.15, including 20% contingency (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, bringing the total engineering services for this project to $1,056,385.43 (excluding HST);

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and 

  e)     the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.3

Hamilton Road and Gore Road Intersection Improvements: Appointment of Consulting Engineer

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure the following actions be taken with respect to the staff report dated May 22, 2024, related to the Appointment of a Consulting Engineer for the Hamilton Road and Gore Road Intersection Improvements:

  a)    MTE Consultants Inc. BE APPOINTED as the Consulting Engineer to complete the detailed design and tendering services at an upset amount of $431,545.18 (excluding HST) in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)    the financing for this assignment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this assignment;

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.4

Oxford Street West and Gideon Drive Intersection Improvements – Appointment of a Consulting Engineer for Contract Administration Services

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to the Appointment of a Consulting Engineer for Contract Administration Services for the Oxford Street West and Gideon Drive Intersection Improvements:

  a)    R.V. Anderson Associates Limited, BE AUTHORIZED to complete the contract administration and construction supervision required for this project as per the R.V. Anderson Associates Limited work plan, on file, at an upset amount of $459,298.00 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the Civic Administration BE AUTHORIZED to approve a Memorandum of Understanding between the Corporation of the City of London and a private property owner in relation to the cost-sharing of servicing works contained within the Oxford Street West and Gideon Drive Intersection Improvements project; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including agreements, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.5

RFT-2024-049 Greenway Incinerator Rebuild Tender Award - Irregular Result

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to RFT-2024-049 Greenway Incinerator Rebuild Tender Award Irregular Result:

  a)    the bid submitted by Lor-Don Limited at its tendered price of $10,168,921.95 (excluding HST), for the rebuild of the Greenway Incinerator BE ACCEPTED;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-E03)

  
  
  
  
  Motion Passed

2.6

New Traffic Signals, Pedestrian Signals and Pedestrian Crossovers

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to New Traffic Signals, Pedestrian Signals and Pedestrian Crossovers:

  a)    the installation of the following traffic signals BE APPROVED:

  i)    Byron Baseline Road at Lansing Avenue;
  ii)    Dundas Street at Ashland Avenue;
  iii)    Dundas Street at Kellogg Lane;
  iv)    Dundas Street at Eleanor Street;
  v)    Highbury Avenue N at Canada Post Driveway;
  vi)    Longwoods Road at Westdel Bourne; and,
  vii)    Queens Avenue at English Street;

  b)    the installation of the following pedestrian signals BE APPROVED:

  i)    Fanshawe Park Road W at Hyde Park Rotary Link;
  ii)    Oxford Street W at Summit Avenue;
  iii)    Richmond Street at Plane Tree Drive;
  iv)    Sunningdale Road E at Canvas Way; and,
  v)    Adelaide Street N at Victoria Street

  c)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 4, 2024, to amend By-law PS-114, entitled “A by-law to regulate traffic and the parking of motor vehicles in the City of London” related to the new pedestrian crossovers planned to be installed in 2024. (2024-T07)

  
  
  
  
  Motion Passed

2.7

Procurement Approvals for the Detailed Design for the Bradley Avenue Extension

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to Procurement Approvals for the Detailed Design for the Bradley Avenue Extension:

  a)    approval BE GIVEN to award a single source contract to TMHC Inc. in the amount of $138,935.50 (excluding HST), to complete a Stage 4 archaeological assessment as required under the Ontario Heritage Act, in accordance with Section 14.4 (d) of the Procurement of Goods and Services Policy;

  b)    the contract with WSP E&I Canada Limited BE INCREASED by $463,123.20 to a total amended value of $1,264,757.95 (excluding HST) to complete additional detailed design and environmental activities to support the environmental permitting, design and tendering of the project, in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  c)    the financing for the contract award and contract amendment BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the contract award and contract amendment; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-T04)

  
  
  
  
  Motion Passed

2.8

SS-2024-162 Traffic Signal Controller Single Source Purchase

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to SS-2024-162 Traffic Signal Controller Single Source Purchase:

  a)    the quotation submitted by Innovative Traffic Solutions Ltd. at its quoted price of $226,600.00 (excluding HST) BE ACCEPTED in accordance with the Procurement of Goods and Services Policy Section 14.4 d) Single Source;

  b)    the financing for this project BE APPROVED with the Source of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

  d)    the approvals given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project. (2024-T07)

  
  
  
  
  Motion Passed

2.9

Basement Flooding Grant Program By-law Amendment

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the proposed by-law, as appended to the Added Agenda, BE INTRODUCED at the Municipal Council Meeting to be held on June 4, 2024 to amend the Basement Flooding Grant Program By-law (By-law A.-7562-160), by deleting Schedule ‘A’ and replacing it with an updated Schedule ‘A’, as appended to the above-noted by-law. (2024-F11A)

  
  
  
  
  Motion Passed

2.10

Appointment of Consulting Engineer for the Thames River Sanitary Siphon Capacity Expansion Project - Single Source Procurement

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to the Appointment of Consulting Engineer for the Thames River Sanitary Siphon Capacity Expansion Project Single Source Procurement: 

  a)    Stantec Consulting Ltd. BE APPOINTED consulting engineer to complete the pre-design, and detailed design of the Thames River Sanitary Siphon Capacity Expansion project, in the total amount of $516,180.50, including 10% contingency (excluding HST), in accordance with Section 14.4(e) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and, 

  e) the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.11

Partial Closing Pine Street Road Allowance

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to a Partial Closing Pine Street Road Allowance:

  a)    the closing of part of Pine Street on Registered 433 being Parts 1 and 2 on Plan 33R-21849 BE APPROVED; and,

  b)    the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on June 4, 2024 to stop up and close part of Pine Street; it being noted that subject to the passing and registration of the above-noted by-law in the Land Registry Office, an easement over Part 2 plan 33R-21849 will be conveyed to London Hydro. (2024-T09)

  
  
  
  
  Motion Passed

2.13

Contract Amendment: Dingman Creek Subwatershed Stage 2 Lands: Schedule C Municipal Class Environmental Assessment

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to a Contract Amendment for the Dingman Creek Subwatershed Stage 2 Lands Schedule C Municipal Class Environmental Assessment:

  a)    the contract with Kontzamanis Graumann Smith MacMillan Inc. BE INCREASED by $178,398.00 to a total amended value of consulting engineers to complete the detailed design for the Dingman Creek Stage 2 EA project in accordance with the estimate, on file, at an upset amount of $876,927.21, including contingency (excluding HST), in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)    the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)    the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract in connection with this contract amendment; and,

  e)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.14

Mud Creek East Branch Phase 2A and 2B: RFT-2023-128- Culvert Installation Project and Consultant Fee Increases

• Moved by: S. Franke
  Seconded by: D. Ferreira

  That, on the recommendation of the Deputy City Manager, Environment and Infrastructure, the following actions be taken with respect to the staff report dated May 22, 2024, related to the Mud Creek East Branch Phase 2A and 2B, RFT-2023-128, Culvert Installation Project and Consultant Free Increases:

  a)    Mud Creek East Branch Phase 2A – Culvert Installation Project (Tender RFT-2023-128) construction contract value with Birnam Construction Ltd. BE INCREASED by $954,027, including contingency, for a total contract value of $3,356,250.56 (excluding HST) in accordance with Section 20.3 (e) of the Procurement of Goods and Services Policy;

  b)    the engineering design fees for AECOM Canada Ltd. BE INCREASED in accordance with the estimate on file, by $322,091.24 (excluding HST), from $942,832.61 to a total upset amount of $1,264,923.85 in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  c)    the Contract Administration fees for AECOM Canada Ltd. BE INCREASED in accordance with the estimate on file, by $44,924.25 (excluding HST), from $127,098 to a total upset amount of $172,022.25 in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  d)    the financing for these projects BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  e)    the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

  f)    the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2024-A05)

  
  
  
  
  Motion Passed

2.12

Update and Next Steps for Gasoline Powered Lawn and Garden Equipment

• Moved by: S. Franke
  Seconded by: A. Hopkins

  That the following actions be taken with respect to the staff report dated May 22, 2024, related to an Update and Next Steps for Gasoline Powered Lawn and Garden Equipment:

  a)    the above-noted staff report BE RECEIVED;

  b)    the Civic Administration BE DIRECTED to design and implement an awareness campaign for households and lawncare service providers that focuses on better lawn and garden practices to help the environment and take climate action for implementation in February to April 2025;

  c)    the Civic Administration BE APPROVED to pursue a multi-municipality project to complete the remaining work in London on emerging best practices, applicable legislation and jurisdiction, costs and benefits, potential incentive programs, and other factors regarding gasoline powered lawn and garden equipment, including a funding submission to the Federation of Canadian Municipalities Green Municipal Fund; and,

  d)    the Civic Administration BE DIRECTED to take the following actions with respect to the Sound By-law:

  i)    report back to a future meeting of the Community and Protective Services Committee with proposed amendments to the Sound By-law to restrict the operation of gas-powered lawn and garden equipment in residential areas from 6pm to 8am; 
  ii)    hold a public participation meeting to consider public input at the same meeting of the Community and Protective Services Committee; and,  
  iii)    circulate the report to relevant community advisory committees for review and feedback in advance of the relevant meeting of the Community and Protective Services Committee;

  it being noted that communications from the following individuals, with respect this matter, were received:

  •    J.B. Morton;
  •    D. Cameron;
  •    S. Menard;
  •    M. Luce;
  •    Dr. A. Quan-Haase;
  •    D. Sandic; and,
  •    L. Seguin. (2024-V02)

  
  
  
  
  

  Additional Votes:

  
  
• Moved by: S. Franke
  Seconded by: A. Hopkins

  Motion to approve parts a), b) and c) of the clause.

  
  

  Yeas: (4)	A. Hopkins, J. Pribil, S. Trosow, and S. Franke
  Absent: (1)	D. Ferreira

  
  
  
  Motion Passed (4 to 0)
• Moved by: S. Franke
  Seconded by: A. Hopkins

  Motion to approve part d) of the clause.

  
  

  Yeas: (3)	A. Hopkins, S. Trosow, and S. Franke
  Nays: (1)	J. Pribil
  Absent: (1)	D. Ferreira

  
  
  
  Motion Passed (3 to 1)

3.

Scheduled Items

None.

4.

Items for Direction

5.

Deferred Matters/Additional Business

None.

4.

Items for Direction

4.1

Transit, Road Network and Active Transportation Planning for West London – Councillor S. Trosow

• Moved by: S. Trosow
  Seconded by: A. Hopkins

  That the following actions be taken with respect to Road Network and Active Transportation Planning in West London:

  a)    the Civic Administration BE DIRECTED to report back to the Civic Works Committee on transit, road network and active transportation planning for West London;

  b)    the Civic Administration BE DIRECTED to include in the report a study of the issue of “filtered-permeability” and other measures with respect to mitigating the effects of cut-through traffic resulting from the opening of Beaverbrook Avenue and Westfield Drive;

  c)    the Civic Administration BE DIRECTED to consider ongoing input from residents and businesses in the area; and,

  d)    the Civic Administration BE DIRECTED to integrate the report into future MMP reports to the Civic Works Committee;

  it being noted that there are several pending and anticipated development applications in the vicinity and the report should consider the cumulative effects of these developments on traffic and transit planning;

  it being further noted that community members, including business owners and residents, have raised concerns about ongoing traffic congestion issues in West London in the vicinity of the Wonderland/ Oxford/ Proudfoot/ Beaverbrook/ Cherryhill area, and the need for traffic planning to address increased density from planned developments in this area;

  it being further noted that the Mobility Master Plan recognizes that significant transportation improvements are needed in the North and the West; it being noted that funds for projects in these corridors were redistributed to other rapid transit initiatives outside the area;

  it being further noted that communications, as appended to the Added Agenda, from C. Butler and C. DeGroot, with respect to this matter, were received. (2024-T08)

  
  

  Yeas: (4)	A. Hopkins, J. Pribil, S. Trosow, and S. Franke
  Absent: (1)	D. Ferreira

  
  
  
  Motion Passed (4 to 0)

6.

Adjournment

The meeting adjourned at 11:39 PM.