Corporate Services Committee

Report

9th Meeting of the Corporate Services Committee

Monday, May 06, 2024 at 1:00 P.m. - 2:00 P.m.

Council Chambers - Please check the City website for additional meeting detail information. Meetings can be viewed via live-streaming on YouTube and the City Website.

The City of London is situated on the traditional lands of the Anishinaabek (AUh-nish-in-ah-bek), Haudenosaunee (Ho-den-no-show-nee), Lūnaapéewak (Len-ah-pay-wuk) and Attawandaron (Add-a-won-da-run).

We honour and respect the history, languages and culture of the diverse Indigenous people who call this territory home. The City of London is currently home to many First Nations, Métis and Inuit today.

As representatives of the people of the City of London, we are grateful to have the opportunity to work and live in this territory.

PRESENT:

• Councillors H. McAlister (Chair), 
• P. Cuddy, 
• S. Stevenson, 
• C. Rahman, 
• P. Van Meerbergen, 
• and Mayor J. Morgan 

ALSO PRESENT:

• Also present: Councillors J. Pribil, A. Hopkins, S. Franke; S. Datars Bere, A. Barbon, I. Collins, D. Escobar, M. Feldberg, J. McMillan, S. Mollon, J. Paradis, T. Pollitt, E. Skalski, B. Warner.

  Remote attendance: Councillor E. Peloza; M. Barnes, S. Corman, J. Dann, A. Hagan, E. Hunt, M. Schulthess. 

  The meeting is called to order at 1:01 PM; it being noted that Councillor P. Van Meerbergen was in remote attendance.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That consent items 2.1 to 2.3 BE APPROVED.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

2.1

Respectful Workplace Policy and Workplace Violence Prevention Procedure Annual Report January 1, 2022 to December 31, 2023

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That, on the recommendation of the Deputy City Manager, Enterprise Supports, the report regarding the Respectful Workplace Policy (Anti-Harassment/Anti-Discrimination) and Workplace Violence Prevention Procedure BE RECEIVED for information purposes.

  
  
  
  
  Motion Passed

2.2

2023 Compliance Report in Accordance with the Procurement of Goods and Services Policy

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That, on the recommendation of the Deputy City Manager, Finance Supports, the following actions be taken;
   
  a)    the administrative contract awards for Professional Consulting Services with an aggregate total greater than $100,000, as per Section 15.1 (g) of the Procurement of Goods and Services Policy, decentralized from Purchasing and Supply that have been reported to the Senior Manager, Procurement and Supply and have been reviewed for compliance to the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated May 6, 2024 as Appendix “A”;
  
  b)    the list of administrative contract awards for Tenders with a value up to $6,000,000 that do not have an irregular result, as per Section 13.2 (c) of the Procurement of Goods and Services Policy, BE RECEIVED for information, as appended to the staff report dated May 6, 2024 as Appendix “B”; and
  
  c)    the City Treasurer, or delegate, BE DELEGATED authority to, at any time, refer questions concerning compliance with the Procurement of Goods and Services Policy to the City’s internal auditor. The City Treasurer, or delegate, is hereby further authorized to ratify and confirm completed awards or purchases between $15,000 and $50,000 where the City Treasurer or delegate is of the opinion that the awards or purchases were in the best interests of the Corporation.

  
  
  
  
  Motion Passed

2.3

Association of Municipalities Ontario - Board of Directors, Large Urban Caucus - Councillor A. Hopkins

• Moved by: C. Rahman
  Seconded by: P. Cuddy

  That the following actions be taken with respect to the Association of Municipalities of Ontario (AMO) Board of Directors:
  
  a)    Councillor A. Hopkins BE ENDORSED to stand for election to the Association of Municipalities of Ontario (AMO) Board of Directors, Large Urban Caucus, for the 2024/2026 term; 
  
  b)    subject to Councillor A. Hopkins’ successful election to the AMO Board of Directors, Large Urban Caucus, all associated cost to attend the Board of Directors meetings, AMO Conferences and other related commitments (Task Forces, Executive Committee, etc.) for the 2024/2026 term BE APPROVED for reimbursement by The Corporation of the City of London outside of her annual expense allocation; and
  
  c)    Councillor A. Hopkins BE REIMBURSED up to $500 for campaign-related expenses outside of Councillor A. Hopkins’ annual expense allocation, upon submission of eligible receipts. 

  
  
  
  
  Motion Passed

3.

Scheduled Items

3.1

Presentation - Property Assessment and Tax System - Municipal Property Assessment Corporation

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That it BE NOTED that the Corporate Services Committee heard an update from B. Slater and A. Haines, Municipal Property Assessment Corporation (MPAC) with respect to the revised property assessment and tax system, as appended to the added agenda.

  
  

  Yeas: (6)

  Mayor J. Morgan, P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman

  
  
  
  Motion Passed (6 to 0)

4.

Items for Direction

4.1

Consideration of Appointments to the London Community Advisory Committees

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That the consideration of appointments to the following London Community Advisory Committees BE REFERRED to the May 28, 2024 meeting of the Strategic Priorities and Policy Committee:

  • Animal Welfare Community Advisory Committee;
  • Diversity, Inclusion and Anti-Oppression Community Advisory Committee;    
  • Ecological Community Advisory Committee;
  • Environmental Stewardship and Action Community Advisory Committee; and
  • Integrated Transportation Community Advisory Committee.
  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

4.2

Application - Issuance of Proclamation - Day of Remembrance of Our London Family

• Moved by: P. Cuddy
  Seconded by: H. McAlister

  That items 4.2 to 4.6 BE APPROVED. 

  4.2       Application – Issuance of Proclamation – Day of Remembrance of Our London Family

  That based on the application from Muslim Wellness Network, June 6, 2024 BE PROCLAIMED Day of Remembrance of Our London Family.

  4.3       Application - Issuance of Proclamation – June 1984 Sikh Genocide 

  That based on the application dated April 14, 2024 from London Sikh Youth Alliance and United Sikhs London Chapter, June 1 - 10, 2024 BE PROCLAIMED June 1984 Sikh Genocide. 

  4.4       Issuance of Proclamation - November 1984 Sikh Genocide

  That based on the application dated April 14, 2024 from London Sikh Youth Alliance and United Sikhs London Chapter, October 31 - November 5, 2024 BE PROCLAIMED November 1984 - Sikh Genocide. 

  4.5       Issuance of Proclamation - Orange Shirt Day/National Day for Truth and Reconciliation

  That based on the application dated April 17, 2024 from City of London Indigenous Employee Resource Group, September 30, 2024 BE PROCLAIMED Orange Shirt Day/National Day for Truth and Reconciliation.

  4.6       Issuance of Proclamation - Life as a Refugee (LAAR) 2024

  That based on the application dated April 23, 2024 from the Cross-Cultural Learners Centre (CCLC) and our community partners College Boreal, London Public Library, LUSO Community Services and Pillar Nonprofit Network, June 20, 2024 BE PROCLAIMED Life As A Refugee (LAAR) 2024.

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: P. Cuddy
  Seconded by: S. Stevenson

  That the Corporate Services Committee convenes In Closed Session to consider the following:
  
  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
   
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
   
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 
  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.
  
  6.4 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations
   
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (5)	P. Van Meerbergen, H. McAlister, P. Cuddy, S. Stevenson, and C. Rahman
  Absent: (1)	Mayor J. Morgan

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes In Closed Session from 1:55 PM to 2:14 PM.

  
  

7.

Adjournment

• Moved by: C. Rahman
  Seconded by: P. Van Meerbergen

  That the meeting BE ADJOURNED.

  
  
  
  
  Motion Passed

  The meeting adjourned at 2:17 PM.