That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Contract for recycling collection (City-Wide) and garbage and yard waste collection in a portion of London:
a) the proposal submitted by Miller Waste Systems Inc., 8050 Woodbine Avenue Markham, Ontario, L3R 2N8 for the provision of curbside, multi-residential and EnviroDepot Blue Box recycling collection services for the annual value of $7,009,156 (based on parameters provided in the Request for Proposals - RFP document), BE ACCEPTED, noting the following;
i the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected (households, multi-residential units, stops, carts, depots) per year;
ii the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and,
iii the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;
b) that Civic Administration BE DIRECTED to finalize a recycling program for the downtown core that addresses the unique challenges of storing and collecting recyclables in congested areas;
c) the proposal submitted by Miller Waste Systems Inc., for the provision of curbside recycling collection services in the downtown core for the annual value of $31,096 (based on parameters provided in the RFP document), BE ACCEPTED, noting the following:
i the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected per year,
ii. the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and
iii. the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;
d) the proposal submitted by Miller Waste Systems Inc. for the provision of curbside garbage and yard waste collection services in the south-west portion of the city, including Lambeth, Riverbend and Settlement Trail for the annual value of $385,728 (based on parameters provided in the RFP document), BE ACCEPTED, noting the following:
i. the actual total annual fee for service is based on Unit Rates, multiplied by the actual units collected (households) per year,
ii. the proposed Unit Rates will be adjusted annually for inflation by the Consumer Price Index as outlined in the RFP document, and
iii. the term of contract will be four (4) years, beginning August 31, 2020, with four (4), one (1) year options at the sole discretion of the City;
e) the additional unit rates, service fees and/or one-time costs for the items listed in the proposal submitted by Miller Waste Systems Inc., BE ACCEPTED as follows:
i. changes to collection program frequency,
ii. units rates to extend the Hefty® EnergyBag® project,
iii. delivery service for recycling carts and Blue Boxes,
iv. special event collections, and
v. early termination of contract by Council as a result of Provincial Government regulatory changes dealing with Resource Recovery and Circular Economy Act, 2016 and extended producer responsibility.
f) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and
g) approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval. (2019-V01/E07)