11TH REPORT OF THE
Corporate
Services Committee
meeting held on March
7, 2017, commencing at 12:00 PM, in the Council Chambers, Second Floor, London
City Hall.
PRESENT: Councillor P. Hubert (Chair) and
Councillors J. Morgan, T. Park and H.L. Usher and C. Saunders (Acting Secretary).
ABSENT: Councillor J. Helmer.
ALSO PRESENT: Councillors M. van
Holst and J. Zaifman; M. Hayward, A.L. Barbon, G. Belch, L. Bruin, A. Dunbar,
T. Gaffney, K. Graham, J. Kovacs, A. Macpherson, V. McAlea Major, D. Mounteer,
L. Palarchio, D. Popadic, A. Ripepi, J. Senese, S. Spring, S. Swance, B.
Warner, B. Westlake-Power and P. Yeoman.
That it BE NOTED that no pecuniary
interests were disclosed.
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That, on the recommendation of the City
Clerk, and notwithstanding Council Policy 22(3) – City of London Community
Suite Policy, pertaining to the use of the Community Suite for private
events, the request from the Fanshawe Foundation to have use of the Community
Suite for its 50th Year Celebration Event on September 9, 2017 BE APPROVED;
it being noted that the Fanshawe Foundation will be required to meet all
insurance, deposit, and administrative requirements outlined in the policy.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the
Director, Community & Economic Innovation, the staff report dated March
6, 2017 entitled “Mayors of Southwest Ontario (MOSO) – Update”, BE RECEIVED
for information.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager the following actions be taken with respect to the
proposed “Sale of Major Assets Policy”:
a) the
proposed by-law appended to the staff report dated March 7, 2017 BE
INTRODUCED at the Municipal Council meeting to be held on March 21, 2017 to
approve and adopt a new Council policy entitled “Sale of Major Assets
Policy”; and,
b) the
timelines for future reviews of municipal assets as identified in Appendix
“B” to the staff report dated March 7, 2017, BE ENDORSED; it being noted that
the Managing Director, Corporate Services & City Treasurer, Chief
Financial Officer will be responsible for initiating future updates; and,
c) the
City Treasurer BE DIRECTED to report back annually with respect to the
disposition(s) of surplus lands/assets, including details of the proceeds and
allocations of said proceeds.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the following actions be taken with respect to the
Old East Village Business Improvement Area:
a) the
Old East Village Business Improvement Area proposed 2017 budget submission in
the amount of $217,488, as outlined in Schedule “A” to the staff report dated
March 7, 2017, BE APPROVED;
b) the
amount to be raised by The Corporation of the City of London for the 2017
fiscal year for the purposes of the Old East Village Business Improvement
Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE
FIXED at $15,781;
c) a
special charge BE ESTABLISHED for the amount referred to in part b), above,
by a levy in accordance with By-law CP-1, as amended; it being noted that the
special charge shall have priority lien status and shall be added to the tax
roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
d) the
by-law included as Schedule “B” to the staff report dated March 7, 2017, with
respect to municipal special levy for the Old East Village Business
Improvement Area, BE INTRODUCED at the Municipal Council meeting to be held on
March 21, 2017.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the following actions be taken with respect to the
London Downtown Business Association:
a) the
London Downtown Business Association proposed 2017 budget submission in the
amount of $1,793,833, as outlined in Schedule “A” to the staff report dated
March 7, 2017, BE APPROVED;
b) the
amount to be raised by The Corporation of the City of London for the 2017
fiscal year for the purposes of the London Downtown Business Association and
pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at
$1,877,833;
c) a
special charge BE ESTABLISHED for the amount referred to in part b), above,
by a levy in accordance with By-law CP-2, as amended; it being noted that the
special charge shall have priority lien status and shall be added to the tax
roll pursuant to subsection 208(7) of the Municipal Act, 2001; and
d) the
by-law included as Schedule “C” to the staff report dated March 7, 2017, with
respect to municipal special levy for the London Downtown Business
Improvement Area, BE INTRODUCED at the Municipal Council meeting to be held on
March 21, 2017.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the following actions be taken with respect to the
Argyle Business Improvement Area:
a) the
Argyle Business Improvement Area proposed 2017 budget submission in the
amount of $170,728 as outlined in Schedule “A” to the staff report dated
March 17, 2017, BE APPROVED;
b) the
amount to be raised by The Corporation of the City of London for the 2017
fiscal year for the purposes of the Argyle Business Improvement Area and
pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $144,496;
c) a
special charge BE ESTABLISHED for the amount referred to in part b), above,
by a levy in accordance with By-law A.-6873-292, as amended; it being noted
that the special charge shall have priority lien status and shall be added to
the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001;
and,
d) the
by-law included as Schedule “B” to the staff report dated March 7, 2017, with
respect to municipal special levy for the Argyle Business Improvement Area,
BE INTRODUCED at the Municipal Council meeting to be held on March 21, 2017.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the proposed by-law included as Appendix B to the
staff report dated March 7, 2017, BE INTRODUCED at the Municipal Council
meeting to be held on March 21, 2017 to establish the Woodland Acquisition
and Management Reserve Fund and to repeal and replace By-law A.-5638-98,
entitled “A by-law to establish the Woodlot/Parkland Acquisition Reserve
Fund”.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the proposed by-law included as Appendix B to the
staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council
meeting to be held on March 21, 2017 to establish the Parkland Reserve Fund
and to repeal and replace By-law A.-4968-17, entitled “A by-law to establish a
reserve fund for Parklands”.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the proposed by-law included as Appendix A to the
staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council
meeting to be held on March 21, 2017 to establish a Community Investment
Reserve Fund.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the proposed by-law included as Appendix “A” to
the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council
meeting to be held on March 21, 2017 to repeal By-law No. CPOL.-2-27 and to
adopt a new Council Policy entitled “Accounts Receivable and Collections
Policy”.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer
& Acting City Manager, the proposed by-law included as Appendix “A” to
the staff report dated March 7, 2017 BE INTRODUCED at the Municipal Council
meeting to be held on March 21, 2017 to amend Schedule “C” to By-law No. A.--6151-17,
being “A by-law to establish policies for the sale and other disposition of
land, hiring of employees, procurement of goods and services, public notice,
accountability and transparency and delegation of powers and duties as
required under section 270(1) of the Municipal Act, 2001”.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That, on the
recommendation of the Managing Director, Corporate Services and City Treasurer,
Chief Financial Officer & Acting City Manager, the following actions be
taken with respect to the reporting of the remuneration and expenses of elected
and appointed officials:
a) the
report of the Managing Director, Corporate Services and City Treasurer, Chief
Financial Officer & Acting City Manager, dated March 7, 2017, entitled
“2016 Statement of Remuneration and Expenses Elected and Appointed Officials”,
BE RECEIVED;
b) in
accordance with Section 284 of the Municipal Act, 2001, the Statement of
Remuneration and Expenses for Elected and Appointed Officials included as
Appendix “A” and Appendix “B”, respectively, to the staff report dated March 7,
2017, BE RECEIVED for information; and
c) in
accordance with the Travel and Business Expenses Policy, the Statement of
Travel Expenses for Senior Administrative Officials Boards and Commissions and
Senior Administrative Officials, included as Appendix “C” and Appendix “D”,
respectively, to the staff report dated March 7, 2017, BE RECEIVED for
information.
Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
That the
Ontario Ombudsman BE REQUESTED to advocate for increased protections for
municipalities, similar to those provided in other jurisdictions, for
municipalities who wish to record their in camera/closed session meetings; it
being noted that the Corporate Services Committee received a report entitled
“Audio Recording of Municipal Council and Standing Committees In Closed
Session Meetings”.
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Voting Record:
Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
Motion to Approve the
adoption of a new Council Policy with respect to the audio recording of
Municipal Council and Standing Committee In Closed Session meetings.
Motion Failed
YEAS: J. Morgan, T. Park (2)
NAYS: P. Hubert, H.L. Usher (2)
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None.
None.
That the communication dated March 1, 2017
from M. Bird, Counsel, Ombudsman Ontario, regarding a complaint received with
respect to the City of London’s decision to move City services to Citi Plaza,
and the in-camera discussion about the move, BE RECEIVED.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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That the application of Councillor H.L.
Usher to the Canadian Coalition of Municipalities Against Racism and
Discrimination (CCMARD) for its two-year pilot project of an Advisory
Committee for the organization, BE SUPPORTED by the Municipal Council; it
being noted that there are no anticipated costs for the municipality related
to membership on this Advisory Committee.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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17.
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ADDED – COUNCIL MEMBER SUBMISSION - VERBAL
– Start Time of Corporate Services Committee Meetings
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That the City Clerk BE DIRECTED to bring
forward the necessary amendments to the Council Procedure By-law A-50, as
amended, to amend the start time for future regularly scheduled meetings of
the Corporate Services Committee to 12:30 PM, instead of the current 12:00
PM.
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Motion Passed
YEAS: P. Hubert, J. Morgan, T. Park, H.L.
Usher (4)
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(See Confidential Appendix to the 11th Report
of the Corporate Services Committee enclosed for Members only)
The Corporate Services Committee convened in
closed session from 12:43 PM to 1:15 PM, after having passed a motion to do so,
with respect to the following matters:
The meeting adjourned
at 1:29 PM.