That the following actions be taken with respect to the 8th Report of the Governance Working Group from its meeting held on November 27, 2023:
a) the following actions be taken with respect to the "Council Members' Expense Policy":
i) the City Clerk's Office BE DIRECTED to bring forward a by-law to be introduced at the Municipal Council meeting to be held on December 19, 2023 to amend By-law No. CPOL.-228-480, as amended, being “Council Members’ Expense Account” to update various provisions of the policy as indicated in the staff report dated November 27, 2023;
ii) the Civic Administration BE DIRECTED to report back on funding travel-related expenses for the annual general conference of Federation of Canadian Municipalities (FCM) and Association of Municipalities of Ontario (AMO) for Members outside the annual expense account allotment; and
iii) the revised "Council Members' Expense Policy" BE REFERRED to the next meeting of Governance Working Group for consideration of community engagement expenses;
b) on the recommendation of the City Clerk, the following actions be taken with respect to the Governance Working Group Meeting Schedule:
i) the report dated November 27, 2023, entitled “Governance Working Group 2024 Meeting Schedule”, BE RECEIVED for information;
ii) the following dates BE ESTABLISHED as meeting dates for Governance Working Group (GWG):
Monday, January 22, 2024;
Monday, March 25, 2024;
Monday, May 13, 2024;
Monday, June 24, 2024;
Monday, September 23, 2024; and
Monday, November 25, 2024;
it being noted that the meeting times will be at 10:00 AM;
c) clauses 1.1 and 4.1 BE RECEIVED.