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8TH REPORT OF THE

 

Community and Protective Services Committee

 

meeting held on April 22, 2013, commencing at 7:03 PM, in Committee Room #4, Second Floor, London City Hall. 

 

PRESENT:  Councillor B. Armstrong (Acting Chair), Councillors J.L. Baechler, J.P. Bryant and H.L. Usher; and B. Westlake-Power (Secretary). 

 

ABSENT:  Councillor D. Brown.

 

ALSO PRESENT:  Councillor S. Orser; and S. Giustizia, L. Livingstone, A. Macpherson, D. O’Brien and J. Richardson. 

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

That it BE NOTED that no pecuniary interests were disclosed. 

 

II.

CONSENT ITEMS

 

2.

3rd Report of the Community Safety and Crime Prevention Advisory Committee

 

Recommendation:  That the 3rd Report of the Community Safety and Crime Prevention Advisory Committee, from its meeting held on March 28, 2013, BE RECEIVED.

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

3.

Fence By-law Amendments

 

Recommendation:  That consideration of proposed Fence By-law amendments BE REFERRED to the next Community and Protective Services Committee meeting, in order to receive additional clarification from staff regarding sight lines and plantings.  (2013-C01)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

4.

Tender 13-46 Supply and Installation of Playgrounds, Pathways, Parking Lots and Site Amenities in City Parks

 

Recommendation:  That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to Tender 13-46, Supply & Installation of Playgrounds, Pathways, Parking Lots and Site Amenities in City Parks:

 

a)            the tender submitted by N. Piccoli Construction Ltd., 1033 Gore Road, Unit #2, London, Ontario N5W 6B9 at their contract price of $879,295.50, (HST extra) BE ACCEPTED; it being noted that N. Piccoli Construction meets the City’s terms and conditions;

 

b)            the funding for this project BE APPROVED as set out in the Source of Financing Report, appended to the staff report dated April 22, 2013;

 

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

 

d)            the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

 

 

e)            the future additional annual operating costs of $65,000.00 BE APPROVED as a first priority commitment from available assessment growth in 2014, subject to final budget approval. (2013-F18)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

5.

Early Childhood Educators (ECE) Labour Market Partnership (LMP) Research Project

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children & Fire Services, the following actions be taken with respect to the Early Childhood Educators (ECE) Labour Market Partnership (LMP) Research Project:

 

a)         the proposed by-law, as appended to the staff report dated April 22, 2013, BE INTRODUCED at the Municipal Council meeting to be held on April 30, 2013 to:

 

i)          authorize and approve a Research Project Agreement, substantially in the form attached as Schedule 1 to the by-law, for the ECE LMP Research Project, between The Corporation of the City of London and Her Majesty the Queen in Right of Ontario as represented by the Ministry of  Training, Colleges and Universities; and

 

ii)         authorize the Mayor and the City Clerk to execute the above-noted Agreement;

 

b)         the Civic Administration BE AUTHORIZED to enter into negotiations with MillierDickinsonBlais for the Project, in accordance with the “Procurement of Goods and Services Policy” Section 8.5 Approval Authority, clause b;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and

 

d)            the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record with MillierDickinsonBlais.  (2013-S12/C01)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

6.

Homeless Prevention  System for London Three-Year Implementation Plan

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children & Fire Services, the following actions be taken with respect to the Homeless Prevention System for London - Three-Year Implementation Plan:

 

a)            the above-noted Plan BE ENDORSED;

 

b)            the Civic Administration BE AUTHORIZED to proceed with the implementation of the three-year Plan subject to annual budget approvals;

 

c)            the proposed by-law, appended to the staff report dated April 22, 2013, BE INTRODUCED at the Municipal Council meeting to be held on April 30, 2013 to:

 

i)          approve a standard Purchase of Service Agreement (Appendix B to the by-law) between The Corporation of the City of London and various service providers;

 

ii)         authorize the Managing Director, Neighbourhood, Children & Fire Services, or written designate, to execute Purchase of Service Agreements with Service Providers; and

 

iii)         repeal By-law No. A-6900-26; and,

 

 

d)                        the administration of the Housing Stability Fund by The Salvation Army Centre of Hope Housing Support Services BE APPROVED as per section 14.5 of the Procurement of Goods and Services Policy at a cost to be negotiated to the satisfaction of the Managing Director, Neighbourhood, Children and Fire Services until the formal procurement process is completed;

 

it being noted that the Community and Protective Services Committee received the attached information with respect to this matter. (2013-S14)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

7.

Public Monument for Individuals Experiencing Homelessness

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children & Fire Services, the following actions be taken with respect to the Homelessness Memorial Project:

 

a)            the proposed site location of Campbell Park BE ACCEPTED for the installation of the public monument; and,

 

b)            the proposed language for the plaque to read “Honouring and Remembering Lives Lost through Homelessness in London” BE APPROVED; it being noted that the staff report should reference the City's “Public Art Policy”, not Monument Policy. (2013-M10)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

8.

Rzone: Respect and Responsibility in the City of London Recreation Program Locations, Facilities and Properties

 

Recommendation:  That, on the recommendation of the Managing Director of Neighbourhood, Children and Fire Services and the Managing Director of Parks and Recreation, the proposed by-law, as appended to the staff report dated April 22, 2013, BE INTRODUCED at the Municipal Council of April 30, 2013, to:

 

a)         approve the RZone Policy; and

 

b)         delegate to the Managing Director of Neighbourhood, Children and Fire Services and the Managing Director of Parks and Recreation the authority to execute documents related to the use of the Rzone marks and intellectual property, with the Town of Oakville. (2013-C01)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

9.

Fire Safety Plan Boxes

 

Recommendation:  That, on the recommendation of the Fire Chief, with the concurrence of the Managing Director of Neighbourhood, Children and Fire Services, the proposed by-law, appended to the staff report dated April 22, 2013, BE INTRODUCED at the Municipal Council meeting of April 30, 2013 to require owners, whose buildings are legislated to have a Fire Safety Plan under the Ontario Fire Code, to install and maintain Fire Safety Plan Boxes in an approved location.  (2013-C01)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

 

 

 

 

10.

Housing Collaborative Initiative Service Manager Consortium Agreement: Expression of Interest for the Development of an Information System for Social Housing Administration

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing, the following actions be taken with respect to participation by the City of London in the Housing Collaborative Initiative (HCI):

 

a)            a financial contribution of up to $200,000 towards the continuation of the initiative BE APPROVED, in principle;

 

b)            the Source of Financing, as appended to the staff report dated April 22, 2013, for this project initiative (development of an information system for social housing administration) BE APPROVED; and,

 

c)                        the Civic Administration BE REQUIRED to bring back a proposed Consortium Agreement between the relevant parties for approval of Municipal Council and, if necessary, the delegation of signing authority for the Consortium Agreement by way of a proposed by-law.  (2013-L04)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

11.

Request for Capital Funding from the Social Housing Major Repairs and Upgrades Stabilization Reserve Fund for Columbus Non-Profit Housing of Strathroy Inc., 305 Oak Street, Strathroy

 

Recommendation:  That, on the recommendation of the Director of Municipal Housing, the request of Columbus Non-Profit Housing of Strathroy Inc. BE APPROVED for an allocation of up to $166,788.00 (incl. HST) for capital repairs at 305 Oak Street in Strathroy, as set out in the Sources of Financing Report, as attached to the staff report dated April 22, 2013.  (2013-F11)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

III.

SCHEDULED ITEMS

 

12.

S. McCutcheon, Access to Care Lead - Engagement of Council

 

Recommendation:  That the attached presentation from S. McCutcheon, Lead, Access to Care, M. Barrett, CEO, South West Local Health Integration Network, Dr. G. Kernaghan, CEO, St. Joseph’s Health Centre and M. Glendining, CEO South West Community Care Access Centre, with respect to Access to Care, BE RECEIVED.

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

IV.

ITEMS FOR DIRECTION

 

13.

5th Report of the Animal Welfare Advisory Committee

 

Recommendation:  That the following actions be taken with respect to the 5th Report of the Animal Welfare Advisory Committee:

 

a)         the Civic Administration BE REQUESTED to consider the rezoning of 168 Meadowlily Road to the same OS5 (Open Space) zoning designation as the Meadowlily Environmentally Sensitive Area (ESA), for the following reasons:

 

i)          the larger area supports dozens of wildlife species, some of whom are endangered ("a wildlife species that is facing imminent extirpation of extinction", as defined by the federal Species at Risk Act, such as the Round Pigtoe mussel) or threatened ("a species that is likely to become an endangered species if nothing is done to reverse the factors leading to its extirpation or extinction", such as the Chimney Swift) and rely on the integrity of the area to survive and thrive;

 

ii)         the Animal Welfare Advisory Committee (AWAC) does not support any of the options currently being considered by the Civic Administration, as they will be detrimental to the ESA, as noted in the communication appended to the 5th Report of the AWAC; and,

 

b)         clauses 2 to 8, inclusive, of the Report BE RECEIVED.

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

14.

2nd Report of the Council Housing Leadership Committee

 

Recommendation:  That, on the recommendation of the Council Housing Leadership Committee (CHLC), the following actions be taken with respect to the 2nd Report of the CHLC:

 

a)         the following actions be taken with respect to the 2012 allocation to Habitat for Humanity, under the Housing Partnership Policy:

 

i)          Habitat for Humanity London Inc. BE ALLOCATED a grant for their 2012 builds as follows:

 

A)   $24,000. 00 for the housing unit at 361 Edmonton Street; and,

 

B) $1,282.78 for the housing unit at 23 Redan Street;

 

ii)         the above-noted allocation in the total amount of $25,282.78 BE APPROVED in accordance with the Sources of Financing Report, as appended to the Community and Protective Services Committee (CPSC) agenda;

 

b)         the following actions be taken with respect to the Convert-to-Rent/Rehabilitation Program:

 

i)              Homes Unlimited (London) Inc. BE ALLOCATED $40,542.00 for one (1) unit at 390 Burwell Street, in accordance with the Sources of Financing Report appended to the CPSC agenda;

 

ii)         the proposed by-law, as appended to the 2nd Report of the CHLC, BE INTRODUCED at the Municipal Council meeting to be held on April 30, 2013 to:

 

A)           approve the amendment to the grant agreement for the above-noted proposal; and,

 

B)           authorize the Mayor and the City Clerk to execute the Agreement;

 

c)            the "Ambassador Housing Leadership Program" presentation from Councillors J. Swan and S. White BE REFERRED to the City Solicitor and the Civic Administration for review, with a report back at a future meeting of the CHLC; it being noted that the CHLC also received a presentation from the Director of Municipal Housing, with respect to the Housing Supplement Program; and,

 

d)            clauses 4 to 6 of the Report BE RECEIVED.

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

15.

1st Report of the Town and Gown Committee

 

Recommendation:  That, on the recommendation of the Town and Gown Committee (TGC), the following actions be taken with respect to the 1st Report of the TGC, from its meeting held on March 27, 2013:

 

a)         the following actions be taken with respect to the Municipal Council resolution of October 30, 2012, related to the 1st and 2nd Reports of the Town and Gown Committee:

 

i)              the Mayor BE REQUESTED to write a letter to the London Transit Commission, requesting delegation status for student and neighbourhood representatives and interested stakeholders to attend a future London Transit Commission Board meeting to discuss transit concerns, including but not limited to, the overcrowding on buses and garbage left at bus stops and to establish ongoing communication between students, residents and the London Transit Commission;

 

ii)             a Working Group of the Town and Gown Committee BE ESTABLISHED to discuss bus service requirements for students;

 

iii)         the verbal presentation of J. Ford, Director, Transportation and Planning, London Transit Commission, with respect to parking modifications on Waterloo Street and Epworth Avenue BE RECEIVED; and,

 

iv)           a Municipal Council resolution, adopted at its meeting held on October 30, 2012, with respect to the 1st and 2nd Reports of the TGC, from its meetings held on June 27 and August 27, 2012, BE RECEIVED;

 

b)         the terms of reference for the TGC BE AMENDED to permit regular bi-monthly meetings of the TGC; it being noted that the current terms of reference provide for regular meetings of the TGC on a quarterly basis;

 

c)         based on a presentation by the Manager, Licensing and Municipal Law Enforcement, the following actions be taken with respect to by-law enforcement matters:

 

i)          the London Police Services Board BE REQUESTED to provide the Town and Gown Committee with the Nuisance By-law statistics by area, age group and the number of students that have been ticketed;

 

ii)         the Municipal Council BE ADVISED that the TGC expressed its support for the administration and enforcement of the Residential Rental Units Licensing By-law, with a focus on addressing substandard housing conditions proactively, protecting amenities, character and stability of residential areas and ensuring compliance with the Fire Protection and Promotion Act;

 

iii)            subject to the approval of c) ii), above, the London Housing Advisory Committee BE REQUESTED to consider a similar recommendation;

 

iv)           the Municipal Council BE ADVISED that the TGC supports a review of overnight parking similar to the initiatives that the City of Toronto has implemented; it being noted that City of Toronto residents may obtain a temporary on-street parking permit for their guests for either 24 hours or 48 hours;

 

v)            the Civic Administration BE ADVISED that the TGC does not support allowing boulevard parking, between the road and the sidewalk; and

 

vi)           Western University and Fanshawe College students BE ASKED to expand the Off-Campus Advisor Program, a program to provide assistance, information and support to students who are living off-campus;

 

d)         the TGC Agenda BE AMENDED to include "Working Groups" and "New Business" sections; and

 

e)            clauses 5 to 9 of the Report BE RECEIVED.

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler and J.P. Bryant (3)

 

16.

Abandoned Shopping Cart By-law

 

Recommendation: That the request of Councillor S. Orser, with respect to the consideration of an Abandoned Shopping Cart By-law, BE REFERRED to the Civic Administration for report back at a future meeting of the Community and Protective Services Committee (CPSC) with respect to the feasibility of this proposal, including details regarding fees and practices currently utilized within the City and best practices of other municipalities; it being noted that the CPSC received a communication from M. Sloan, 11 Genevive Crescent, with respect to this matter. (2013-C01)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler, J.P. Bryant and H.L. Usher (4)

 

17.

Youth Create Healthy Communities, Middlesex-London Health Unit – Request for Delegation Status

 

Recommendation:  That the request of "Youth Create Healthy Communities" for delegation status before the Community and Protective Services Committee (CPSC) BE REFERRED to the next CPSC meeting for consideration; it being noted that the Chair was unable to be in attendance and was thought to have additional information related to the matter.     (2013-T03)

 

Motion Passed

 

Yeas: B. Armstrong, J.L. Baechler, J.P. Bryant and H.L. Usher (4)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

VI.

ADJOURNMENT

 

The meeting adjourned at 8:05 PM. 

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