I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

2018 Municipal Election Update

That, on the recommendation of the City Clerk, the staff report dated February 20, 2018, entitled “2018 Municipal Election Update”, providing a summary of changes to the Municipal Elections Act, 1996 and an update with respect to election technology required for the Municipal Election, BE RECEIVED for information.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

3.

2018 Municipal Election Compliance Audit Committee

That, on the recommendation of the City Clerk, with the concurrence of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Deputy City Clerk, the following actions be taken with respect to the 2018 Municipal Election Compliance Audit Committee:

a)         the proposed by-law appended to the staff report dated February 20, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to establish a Municipal Compliance Audit Committee for the 2018 Municipal Election in accordance with section 88.37 of the  Municipal Elections Act, 1996, as amended;

b)         the proposed by-law appended to the staff report dated February 20, 2018 as Appendix “C” BE INTRODUCED at the Municipal Council meeting to be held on March 6, 2018 to approve the appointments to the Municipal Election Compliance Audit Committee for the 2018 Municipal Election in accordance with section 88.37 of the Municipal Elections Act, 1996, as amended; and,

c)         the Elections Reserve BE APPROVED as the source of funding for the annual operating costs related to the Municipal Compliance Audit Committee for the 2018 Municipal Election.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

4.

Update: Equity and Inclusion Lens for Development of Policies, Procedures and Programs

That the following actions be taken with respect to the review and development of City of London policies, procedures and programs:

a)         a new Equity and Inclusion Lens BE DEVELOPED having regard for the City of Ottawa’s 2015 Equity and Inclusion Lens Handbook; it being noted that the new Equity and Inclusion Lens will include the dimensions associated with gender and accessibility;

b)         training BE PROVIDED to all applicable City of London employees and Council Members involved in the review and development of City of London policies, procedures and programs in order to provide them with the necessary knowledge and tools required to apply the Equity and Inclusion Lens during their review and development of policies, procedures and programs; and

c)         the Gender Equity Lens BE REVIEWED and the Civic Administration BE DIRECTED to review and report back with any recommended changes that are required in order to ensure consistency with the Equity and Inclusion Lens.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

5.

Infrastructure Canada's Smart Cities Challenge

That the following actions be taken with respect to Infrastructure Canada’s Smart Cities Challenge:

a)            the staff report dated February 20, 2018, including the Smart Cities Challenge Applicant Guide, BE RECEIVED for information; and

b)            the Director, Community & Economic Innovation BE AUTHORIZED to take all actions necessary to make an application on behalf of the City of London, in accordance with the plan contained in the staff report dated February 20, 2018.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

III.

SCHEDULED ITEMS

6.

Apportionment of Taxes

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the taxes on the blocks of land described in the Schedules appended to the staff report dated February 20, 2018 BE APPORTIONED as indicated on those Schedules, pursuant to Section 356 of the Municipal Act, 2001; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee at the public hearing associated with this matter.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

IV.

ITEMS FOR DIRECTION

7.

Requests for "Sister City" Partnerships

That the following actions be taken with respect to City of London involvement in partnerships with other cities:

a)         the Civic Administration BE REQUESTED to report back at a future meeting of the Corporate Services Committee with examples of cities that have entered into partnerships with other cities, including how they have structured those partnerships, in order to assist the Municipal Council in determining if and how it wishes to engage in Sister City or other City partnerships; and

b)         the attached presentation from S. Knox, President, Rotary Club of London, BE RECEIVED.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

That the request for delegation status for S. Knox, President, Rotary Club of London, BE APPROVED.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

8.

Mayor’s Report on the FCM Trip to Washington, DC

That the communication dated February 20, 2018, from Mayor M. Brown, regarding the United States Conference of Mayors held January 23-26, 2018 in Washington, DC BE RECEIVED for information.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

9.

Request for Designation of the I ♥ Beer and Bacon Event as a Municipally Significant Event

That the I ♥ Beer and Bacon Event to be held on March 24, 2018, at the London Convention Centre from 4:00 PM to 10:00 PM, BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

10.

Request for Designation of the Latin Gastronomy Festival as a Municipally Significant Event

That the Latin Gastronomy Festival, to be held on July 21, 2018, at the Budweiser Gardens parking lot, from 1:00 PM to 12:00 AM BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

11.

Request for Designation of the London Taco Fest as a Municipally Significant Event

That the London Taco Fest 2018, to be held on August 25, 2018, at the Budweiser Gardens parking lot, from 2 PM to 11:30 PM BE DESIGNATED as an event of municipal significance in the City of London.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

12.

Appointment to the Diversity Inclusion & Anti-Oppression Advisory Committee

That Matt Sereda BE APPOINTED to the Diversity Inclusion & Anti-Oppression Advisory Committee as a Non-Voting Representative from the Thames Valley District School Board for the term ending February 28, 2019.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

13.

Appointment to the Animal Welfare Advisory Committee

That the following BE APPOINTED to the Animal Welfare Advisory Committee as Voting Members at Large for the term ending February 28, 2019:

Albert Cheng

Anna-Marie Rose Evans

Maggie Morris

it being noted that the appointments were made in accordance with the attached ranked ballot comprised of the nominees of the Corporate Services Committee.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

14.

Appointment to the Cycling Advisory Committee

That Rose Sirois BE APPOINTED to the Cycling Advisory Committee as a Voting Member at Large for the term ending February 28, 2019; it being noted that the appointment was made in accordance with the attached ranked ballot comprised of the nominees of the Corporate Services Committee.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

15.

Corporate Services Committee Deferred Matters List

That the Corporate Services Committee Deferred Matters List, as of February 12, 2018, BE RECEIVED.

Motion Passed

YEAS: M. Brown, J. Helmer, J. Morgan, J. Zaifman (4)

VI.

CONFIDENTIAL

(See Confidential Appendix to the 5th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 2:03 PM to 2:12 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

C-2.

A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to the Corporation’s associations and unions, and litigation or potential litigation affecting the municipality, and advice which is subject to solicitor client privilege, including communications necessary for that purpose; and a matter pertaining to advice that is subject to solicitor-client privilege; including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees of the Corporation.

VII.

ADJOURNMENT

The meeting adjourned at 2:13 PM.