Corporate Services Committee

Report

10th Meeting of the Corporate Services Committee

Monday, June 08, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is currently closed to the public, please view the meeting via live-streaming (YouTube or the City Website)

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• S. Spring, B. Westlake-Power

  Remote Attendance:  Councillors S. Lewis, M. Cassidy, S. Hillier; L. Livingstone, A. Barbon, B. Card, C. Saunders, M. Schulthess, E. Skalski, B. Warner, T. Wellhauser

  The meeting is called to order at 12:02 PM; it being noted that the follow Members were in remote attendance:  Mayor E. Holder, J. Helmer, J. Morgan, A. Hopkins, A. Kayabaga

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

2.1

Agreement Between The City of London and Donald Jones Management Services Inc. - Management of Centennial Hall

• Moved by: A. Hopkins
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated June 8, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on June 16, 2020 to:
  
  a)     approve a five year extension agreement to December 31, 2025 between The Corporation of the City of London (the City) and Donald Jones Management Services Inc. appended to the staff report dated June 8, 2020 as Appendix “B” to the by-law; and,
  
  b)     authorize the Mayor and the City Clerk to execute the agreement approved in part a), above.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.2

Standing Committee Meetings and Annual Meeting Calendar

• Moved by: J. Helmer
  Seconded by: A. Hopkins

  That the matter of the Annual Meeting Calendar BE REFERRED to the next meeting of the Corporate Services Committee for additional discussion. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

1st Report of the County/City Liaison Committee

• Moved by: E. Holder
  Seconded by: J. Helmer

  That the 1st Report of the County/City Liaison Committee, from its meeting held on May 20, 2020, BE RECEIVED. 

  
  

  Yeas: (5)	E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins
  Absent: (1)	A. Kayabaga

  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

None.

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1          Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 

  6.2          Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3          Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4          Litigation/Potential Litigation / Solicitor-Client Privileged Advice

  A matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose and directions and instructions to officers and employees or agents of the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:32 PM to 12:58 PM.

  
  

7.

Adjournment

The meeting adjourned at 12:59 PM.