Governance Working Group

Report

2nd Meeting of the Governance Working Group

Monday, May 03, 2021 at 12:00 P.m. - 1:00 P.m.

Governance Working Group Virtual Meeting - during the COVID-19 Emergency

City Hall is temporarily closed to the public for in-person attendance at meetings.

PRESENT:

• Councillors J. Morgan (Chair),
• S. Hillier,
• A. Kayabaga,
• S. Lewis,
• and M. van Holst

ABSENT:

• P. Squire

ALSO PRESENT:

• Councillors M. Cassidy and E. Peloza and L. Livingstsone, C. Saunders, M. Schulthess and B. Westlake-Power.

  The meeting was called to order at 12:02 PM, with Councillor J. Morgan in the Chair with all Members participating, except Councillor P. Squire; it being noted that the following Members attended the meeting remotely:  Councillors M. van Holst, A. Kayabaga and S. Hillier.

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1.

Call to Order

1.1

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent Items

None.

3.

Items for Discussion

3.1

Operations of Council

• Moved by: S. Lewis
  Seconded by: S. Hillier

  That the following actions be taken with respect to Standing Committee and Council Meetings and Councillor Members' Expense Accounts and supports:

  a)         the Civic Administration BE DIRECTED to circulate a questionnaire to current Members of Council seeking their input on the following matters:

               i)     the potential scheduling of Standing Committee and Council Meetings during day-time hours and other recommendations that they may have with respect to the scheduling and the holding of Meetings; and,

               ii)    enhanced or alternative supports for Councillors, including, but not limited to budgetary and staffing and support; and,

  b)         the Civic Administration BE DIRECTED report back to the Governance Working Group on how comparable municipalities schedule Standing Committee and Council Meetings and budgetary and staffing supports provided to Councillors; 

  it being noted that the Governance Working Group (GWG) received the Council Resolution dated April 14, 2021 and the communication dated April 13, 2021 from William H. Brock with respect to this matter.

  
  
  
  
  Motion Passed

3.2

Council Member's Expense Account Policy

That IT BE NOTED that the Governance Working Group received the following communications with respect to the Council Member's Expense Account Policy:

• a Council resolution dated April 24, 2019 related to a communication from Councillor E. Peloza dated April 4, 2019; and
• a Council resolution dated April 24, 2019 related to the 2nd Report of the Governance Working Group from its meeting held on March 26, 2019.

4.

Deferred Matters/Additional Business

None.

5.

Adjournment

• Moved by: S. Lewis
  Seconded by: S. Hillier

  That the meeting BE ADJOURNED.

  
  
  
  Motion Passed

  The meeting adjourned at 1:28 PM.