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13TH REPORT OF THE

 

Civic Works Committee

 

meeting held on July 22, 2013, commencing at 4:04 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor P. Van Meerbergen (Chair), Mayor J.F. Fontana, Councillors M. Brown, S. Orser, H.L. Usher and S. White and J. Martin (Secretary). 

 

ALSO PRESENT:  J. Barber, J. Braam, T. Copeland, A. Dunbar, K. Grabowski, B. Haklander, J. Jackson, G. Kotsifas, B. Krichker, S. Maguire, J. Page, A. Rammeloo, L. Rowe, R. Sharpe, E. Soldo and J. Stanford.

 

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Ontario's Safe Drinking Water Act, 2002 Standards of Care Provision

 

Recommendation:  That the following actions be taken with respect to Ontario’s Safe Drinking Water Act, 2002:

 

a)            a communication BE SENT to the Ministry of Environment seeking further clarification with respect to the individual responsibility with respect to the Standards of Care Provision;

 

b)            based upon the response to a), above, the City’s indeminification by-law, BE REVIEWED to see what amendments might be in order to better protect Council Members and staff; and,

 

c)            the report dated July 22, 2013 with respect to Ontario's Safe Drinking Water Act, 2002 Standards of Care Provision, including the attached  document entitled “Safe Drinking Water and Standard of Care”, BE RECEIVED.

 

3.

Supply and Delivery of Crew Cab and Chassis (Tender 13-61)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the supply and delivery of crew cab and chassis:

 

a)         the tender for the Supply and Delivery of Twenty-Five (25) Crew Cab and Chassis submitted by Carrier Centres, 645 Athlone Place, Woodstock, Ontario N4S 7V8 at their tendered price of $1,704,425.00 (excluding HST), BE ACCEPTED;

 

b)         the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 22, 2013;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this award; and,

 

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.   (2013-L04)

 

4.

Supply and Delivery of Platform Type Dump Bodies (Tender 13-62)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the Supply and Delivery of Platform Type Dump Bodies:

a)         the tender for the Supply and Delivery of Twenty-Five (25) Platform Type Dump Bodies submitted by Commander Industries, 16A Second Street, Strathroy, ON, N7G 3H7 at their tendered price of $542,240.00 (excluding HST), BE ACCEPTED;

 

b)         the funding for this purchase BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 22, 2013;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this award; and,

 

d)         approvals hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.  (2013-L04)

 

5.

Gordon Sanitary Trunk Sewer Rehabilitation Project No. ES2473 - Irregular Result  (RFP No. 13-21)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services & City Engineer, the following actions be taken with respect to the award of a contract for the construction of the Gordon Sanitary Trunk Sewer Rehabilitation:

 

a)         the proposal submitted by LiquiForce Services, 2015 Spinks Dr., Kingsville, ON at its price of $2,287,000.00 excluding H.S.T., for the Gordon Sanitary Trunk Sewer Rehabilitation project BE ACCEPTED; it being noted that Liqui-Force Services was the only contractor to respond to a Request for Proposal and their submission meets the City's specifications and requirements in all areas;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 22, 2013;

 

c)         Dillon Consulting Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an amount of $54,560.00 excluding H.S.T, based upon the Fee Guideline for Professional Engineering Services, 2006; it being noted that the award is in accordance with Section 15, Clause 15.2(g) of the Procurement of Goods and Services Policy;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

 

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done with respect to these projects.  (2013-A05)

 

6.

Highway 401/Highbury Avenue Interchange Reconstruction - Land Transfer Between the City of London and the Ministry of Transportation.

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to land transfers with the Ministry of Transportation for the proposed Highway 401 / Highbury Avenue Interchange:

 

a)         all City-owned parcels of land identified on the Location Map in Appendix ‘A’ to the staff report dated July 22, 2013 being Parts 3, 4 and 5 on Plan 33R-18627 BE DEDICATED as public highway; and,

 

b)         the parcels of land identified on the Location Map in Appendix ‘A’ to the staff report dated July 22, 2103, being Parts 3 and 4 on Plan 33R-18627 which are to be dedicated from the City to the Ministry of Transportation BE DECLARED surplus to the needs of the City and BE TRANSFERRED to the Ministry of Transportation.  (2013-L07)

 

 

7.

Amendments to the Traffic and Parking By-law

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and  City Engineer, the proposed by-law as appended to the staff report dated July 22, 2013 BE INTRODUCED at the Municipal Council meeting to be held on July 30, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111).  (2013-C01)

 

8.

Amendments to the Traffic and Parking By-law to Address Safety Issues During the Western Fair

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and  City Engineer, the proposed by-law as appended to the staff report dated July 22, 2013 BE INTRODUCED at the Municipal Council meeting to be held on July 30, 2013 for the purpose of amending the Traffic and Parking By-law (P.S. 111) to address safety concerns during the Western Fair. (2013-C01)

 

9.

Wilton Avenue and Oakland Avenue Watermain Emergency Improvements (EW3563-13)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the Wilton Avenue and Oakland Avenue Watermain Improvements (EW3563-13):

 

a)         the estimate submitted by Fer-Pal Construction Limited, 169 Fenmar Drive, North York, Ontario, M9L 1M6 at a price of $304,951.38 excluding H.S.T for the Wilton Avenue and Oakland Avenue Watermain Improvements BE ACCEPTED; it being noted that the sections of Watermain on Wilton Avenue and Oakland Avenue have insufficient flows to provide proper fire protection and are being lined to maintain an acceptable fire flow to the area as required by the Fire Underwrighters Survey; it being further noted that the estimate submitted by Fer-Pal Construction Limited is an extension of their 2013 Watermain Cleaning and Structural Lining Program and contract unit prices were maintained;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report as appended to the staff report dated July 22, 2013;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

 

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-E08)

 

10.

Appointment of Consulting Engineer for the Contract Administration Services of the Old Victoria SWM Facility No. 2 (ES3020-OV2)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the contract administration services for the Old Victoria No. 2 SWM Facility (ES3020-OV2):

 

a)          Delcan, 1069 Wellington Road South, Suite 214, London Ontario BE APPOINTED Consulting Engineers to carry out the contract administration services and post construction monitoring of the said project in the amount of $87,209 including contingency, excluding HST;  in accordance with Section 15.2(g) of the Procurement of Goods and Services Policy and based on the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

 

b)          the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated July 22, 2013;

 

c)          the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

d)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

 

11.

Appointment of Consulting Engineer for the Functional Design for the Wickerson No. S-B SWM Facility (ESSWM-SB)

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the functional design services for the Wickerson No. S-B SWM Facility (ESSWM-SB):

 

a)         AECOM Canada Inc., 250 York Street, Citi Plaza, Suite 410, London Ontario N6A 6K2 BE APPOINTED Consulting Engineers to carry out the functional design for said project in the amount of $170,254,00 including contingency, excluding HST, in accordance with Section 15.2(d) of the Procurement of Goods and Services Policy and based on the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

 

b)         the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated July 22, 2013;

 

c)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-A05)

 

12.

Reprioritization of Growth Management Implementation Strategy (GMIS) Transportation Projects

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the reprioritization of the Western Road (TS1489) and Bradley Avenue East (TS1479-1) widening projects:

 

a)         the Western Road Widening from Platts Lane to Oxford Street, BE ADDED to the 2014 Growth Management Implementation Strategy Update in the year 2017 as the project was identified in the 2030 Transportation Master Plan as a 0-5 year need;

 

b)         the timing of the Bradley Avenue East Widening BE RESCHEDULED to the 5 to 10 year horizon in the 2014 Growth Management Implementation Strategy Update;

 

c)         the approved 2013 Growth Capital Funding from the Bradley Avenue East Widening BE REALLOCATED; and,

 

d)         a budget of $450,000 to initiate the Western Road Widening (TS1489) BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated July 22, 2013.  (2013-E02)

 

13.

Gore Road Bridge Replacement Municipal Class Environmental Assessment

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Gore Road Bridge Replacement (TS1214):

 

a)         the Gore Road Bridge Replacement Municipal Class Environmental Assessment Schedule ‘B’ Project File BE ACCEPTED;

 

 

b)         a Notice of Completion for the project BE FILED with the Municipal Clerk; and,

 

c)         the Gore Road Bridge Replacement Municipal Class Environmental Assessment Project File BE PLACED on public record for a 30 day review period.  (2013-T04)

 

14.

Status Report: Update of Road Map to Maximize Waste Diversion 2.0.

 

Recommendation:  That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the addition of plastic garden containers and large pails (up to 20 litres) to the Blue Box program BE APPROVED; it being noted that the revenue from the sale of these materials will offset most or all of the recycling costs.  (2013-E07)

 

15.

Packaging and Removal of Waste Electrical and Electronic Equipment from City of London Depots ( RFP13-15)

 

Recommendation:  That, on the recommendation of the Director, Environment, Fleet & Solid Waste the following actions be taken with respect to the packaging and removal of waste electrical and electronic equipment from City of London depots:

 

a)         approval hereby BE GIVEN to enter into a one (1) year contract for the packaging and removal of waste electrical and electronic equipment from City of London depots with Global Electric Electronic Processing Inc. (GEEP) with an option to renew for a further one (1) year at the City’s discretion;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

 

c)         approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with GEEP to the satisfaction of both the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer and the Managing Director, Environmental & Engineering Services & City Engineer; and,

 

d)         approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2013-L04B)

 

16.

Update - Key Energy Stakeholder Engagement - Community Energy Action Plan

 

Recommendation:  That, on the recommendation of the Director, Environment, Fleet & Solid Waste, the staff report dated July 22, 2013 with respect to the Key Energy Stakeholder Engagement – Community Energy Action Plan BE RECEIVED.  (2013-E19)

 

III.

SCHEDULED ITEMS

 

17.

Municipal Class Environmental Assessment Schedule 'B' Study for Pottersburg Creek Slope Stability South of Hamilton Road Bridge

 

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Pottersburg Creek Slope Stability South of Hamilton Road Bridge Municipal Class Environmental Assessment (EA) Schedule “B”:

 

a)         the Pottersburg Creek Slope Stability South of Hamilton Road Bridge Municipal Class EA Schedule “B” Project File BE ACCEPTED; it being noted that two recommended servicing alternatives to the Municipal Class EA Study are: Slope Stabilization with Pottersburg Creek Channel Realignment or Buyout of Residential Properties to remove the gabion baskets and re-grade the slope to a stable incline;

 

 

b)         a Notice of Completion of Completion BE FILED with the Municipal Clerk; and,

 

c)         the Municipal Class EA Schedule “B” Project File for the Pottersburg Creek Slope Stability South of Hamilton Road Bridge BE PLACED on public record for a 30-day review period.   

 

it being noted that the Civic Works Committee (CWC) received the attached presentation from the Manager of Stormwater with respect to this matter;

 

it being pointed out that at the public participation meeting associated with this matter, the following individual made an oral submission in connection therewith:

 

·         A. Dixon, 1199 Hamilton Road – pointing out that option #1 will limit the emergency exits and suggesting that option #4 is in the best interest of the residents.  (2013-E20)

 

IV.

ITEMS FOR DIRECTION

 

18.

Residential Parking Pass Program

 

Recommendation:  That the Civic Administration BE DIRECTED to bring forward the necessary proposed by-law(s) to a public participation meeting to be held by the Civic Works Committee on August 19, 2013 to give consideration to deleting the fee exemption for the initial pilot program area for the Residential Parking Pass Program.  (2013-T02)

 

19.

Sidewalk Repair Program

 

Recommendation:  That the communication dated July 14, 2013, from Councillor M. Brown, with respect to the Sidewalk Repair Program, BE REFERRED to staff for a report back to the Civic Works Committee. (2013-t04)

 

20.

Highway 401/Colonel Talbot Intersection

 

Recommendation:  That the communication dated July 12, 2013, from Councillor H. L. Usher and Councillor D. G. Henderson, with respect to the realignment of Highway 401 at Colonel Talbot Road BE REFERRED back to staff for a report back to the Civic Works Committee. (2013-T09)

 

21.

Increased Time on Wellington Street Parking Meters - St. Joseph's Hospital

 

Recommendation:  That the communication dated June 21, 2013, from Councillor S. Orser, with respect to a request to consider increasing the time on the Wellington Street parking meters adjacent to St. Joseph's Hospital from 2 hours to 6 hours BE REFERRED to staff for a report back to the Civic Works Committee to consider alternative solutions. (2013-T02)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

22.

CN/CP Rail Safety

 

Recommendation:  That the matter of railway safety BE BROUGHT forward to a future meeting of the appropriate Standing Committee of Council for the purpose of discussing such matters as traffic flow, how communities are being protected when dangerous goods are being transported, and what measures are in place for response by the railways, and other emergency response partners, in the event of a railway related emergency; it being noted that the Mayor gave a brief verbal update with respect to discussions he has undertaken with respect to this matter.

 

VI.

ADJOURNMENT

 

The meeting adjourned at 6:14 PM.

 

 

 

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