Council

Minutes

Meeting #:The 20th Meeting of City Council
Date:
-
Location:
Council Chambers
Present:
  • Mayor E. Holder,
  • M. van Holst,
  • S. Lewis,
  • M. Salih,
  • J. Helmer,
  • M. Cassidy,
  • P. Squire,
  • J. Morgan,
  • S. Lehman,
  • A. Hopkins,
  • P. Van Meerbergen,
  • S. Turner,
  • E. Peloza,
  • A. Kayabaga,
  • and S. Hillier
Also Present:
  • M. Hayward, A Barbon, G. Belch, B. Card, S. Datars Bere, J. Fleming, G. Kotsifas, L. Livingstone, C. Saunders, K. Scherr, M. Schulthess, C. Smith, S. Stafford, J. Taylor, B. Warner, B. Westlake-Power and J. Wills.

    The meeting was called to order at 4:02 PM, with Mayor E. Holder in the Chair and all Members present, except Councillor P. Van Meerbergen.


Councillor S. Turner discloses a pecuniary interest in Item 1 of the 19th Report of Council, In Closed Session and related Bill No. 415, having to do with the acquisition of the property located at 265 Wellington Road, Wellington Gateway Project, by indicating that he owns property within 1 kilometre of the subject property. 

None.

  • Motion made by:M. van Holst
    Seconded by:S. Lehman

    That the Council convene, In Closed Session, for consideration of the following matters:

    4.1          Personal Matters/Identifiable Individual

    A personal matter pertaining to identifiable individuals, including municipal employees, with respect to the 2020 Mayor’s New Year’s Honour List. (6.1/18/PEC)

    4.2          Litigation/Potential Litigation / Solicitor-Client Privileged Advice

    A matter pertaining to litigation currently in the Ontario Court of Justice for the Province of Ontario affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (6.1/20/CSC)

    4.3          Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by, or on behalf of, the municipality. (6.2/20/CSC)

    4.4          Land Acquisition/Solicitor-Client Privileged Advice/Position, Plan, Procedure, Criteria or Instructions to be Applied to any Negotiations

    A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. (6.3/20/CSC)


    Yeas: (14)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner
    Absent: (1)P. Van Meerbergen

    Motion Passed (14 to 0)

    The Council rises and goes into the Council, In Closed Session, at 4:09  PM, with Mayor E. Holder in the Chair and all Members present, except Councillors P. Van Meerbergen and A. Kayabaga.  

    At 4:10 PM, Councillor P. Van Meerbergen enters the meeting.

    At 4:12 PM, Councillor A. Kayabaga enters the meeting.

    At 4:21 PM, Mayor E. Holder leaves the meeting after having disclosed a pecuniary interest and places Councillor J. Morgan in the Chair.

    At 4:29 PM, Mayor E. Holder enters the meeting and resumes the Chair.

    At 4:30 PM, Councillor S. Turner leaves the meeting after having disclosed pecuniary interests.

    The Council, In Closed Session rises at 4:47 PM and Council reconvenes at 4:50 PM, with Mayor E. Holder in the Chair and all Members present.


  • Motion made by:J. Helmer
    Seconded by:P. Van Meerbergen

    That the Minutes of the 19th Meeting held on October 15, 2019, BE APPROVED. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:A. Hopkins

    That the 18th Report of the Planning and Environment Committee BE APPROVED. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:A. Hopkins

    That it BE NOTED that no pecuniary interests were disclosed.



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Director, Development Services, in response to the letter of appeal to the Local Planning Appeal Tribunal, received on July 23, 2019, submitted by Siskinds Law Firm, on behalf of 2219008 Ontario Ltd, relating to the Official Plan Amendment and Zoning By-law Amendment (OZ-9032) with respect to the application of 2219008 Ontario Ltd, relating to the property located at 3493 Colonel Talbot Road, the Local Planning Appeal Tribunal BE ADVISED that the Municipal Council has reviewed its decision relating to this matter and sees no reason to alter it. (2019-D09)



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken with respect to the City-Wide Urban Design Guidelines:

    a)          the staff report dated October 21, 2019, entitled “Draft City-Wide Urban Design Guidelines” BE RECEIVED for information; and,

    b)          the DRAFT City-Wide Urban Design Guidelines appended to the staff report dated October 21, 2019 as Appendix “B” BE CIRCULATED to the London Development Institute, Urban League, London Homebuilders Association, London Area Planning Consultants, London Society of Architects, London Society of Landscape Architects, Consulting Engineers – London Chapter, London Area Construction Association, London Transit Commission, Urban Design Peer Review Panel, internal service areas, advisory committees and other relevant external agencies; it being noted that the feedback received through this consultation process will feed into revised City-Wide Urban Design Guidelines and an implementing Official Plan amendment that will be prepared for the consideration and approval of Municipal Council at a future Public Participation Meeting of the Planning and Environment Committee in the first quarter of 2020. (2019-D32)



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, with respect to the demolition request for the existing dwelling on the heritage listed property located at 6100 White Oak Road, the Chief Building Official BE ADVISED that Municipal Council consents to the demolition of this dwelling; it being noted that the Islamic Cemetery of London property located at 6100 White Oak Road remains a heritage listed property on the Register of Cultural Heritage Resources, as are all cemeteries in the City of London;

    it being pointed out that at the public participation meeting associated with these matters, the individual indicated on the attached public participation meeting record made an oral submission regarding these matters. (2019-P10D/R01)



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application by 1967172 Ontario Inc., relating to the property located at 3400 Singleton Avenue:

    a)          the Approval Authority BE ADVISED that no issues were raised at the public meeting with respect to the application for Draft Plan of Vacant Land Condominium by 1967172 Ontario Inc., relating to lands located at 3400 Singleton Avenue; and,

    b)          the Approval Authority BE ADVISED that the Municipal Council supports issuing Draft Approval of the proposed plan of vacant land condominium;

    it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters. (2019-D09)



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application by 2682207 Ontario Limited / Domus Developments (London) Inc., relating to the property located at 200 Callaway Road:

    a)          the Approval Authority BE ADVISED that no issues were raised at the public meeting with respect to the application for Site Plan Approval by 2682207 Ontario Limited / Domus Developments (London) Inc., to permit the construction of a four storey, sixty unit apartment building, relating to the property located at 200 Callaway Road;

    b)          the Approval Authority BE ADVISED that the Municipal Council supports issuing Site Plan Approval to permit the construction of a four storey, sixty unit apartment building, relating to the property located at 200 Callaway Road;

    it being pointed out that at the public participation meeting associated with these matters, the individual indicated on the attached public participation meeting record made an oral submission regarding these matters. (2019-D09)



    Motion Passed
  • Motion made by:A. Hopkins

    That, on the recommendation of the Director, Development Services, the following actions be taken with respect to the application of Summit Properties Ltd., relating to the property located at 676-700 Beaverbrook Avenue and 356 Oxford Street West:

    a)          the proposed by-law appended to the staff report dated October 21, 2019 as Appendix "A" BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to amend the Official Plan by ADDING a policy to section 10.1.3 – Policies for Specific Areas to permit a total of 4,000m2 of Office Space;

    b)          the proposed by-law appended to the staff report dated October 21, 2019 as Appendix "B" BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to amend Zoning By-law No. Z.-1, (in conformity with the Official Plan as amended in part a) above), to change the zoning of the subject property FROM a Residential R5/R7/R9/ Restricted Office (R5-5/R7*D150*H30/R9-7*H30/RO2) Zone TO a Holding Residential R9 Bonus/Restricted Office Special Provision (R9-7*B(_)/ RO2(_)) Zone; it being noted that the Bonus Zone shall be implemented through one or more agreements to provide for 3 apartment buildings at a maximum density of 262 units per hectare with the northerly apartment having a maximum height of 18-storeys; it being further noted that the development must substantively implement the site concept plan and elevations appended to the staff report dated October 21, 2019 as Schedule “1” to the amending by-law in return for the following facilities, services and matters:

    i)          Exceptional Building Design:

    the building design shown in the various illustrations contained in Schedule “1” of the amending by-law is being bonused for features which serve to support the City’s objectives of promoting a high standard of design:

    A)          the inclusion of 6 podium townhouse units, along Beaverbrook Avenue providing a well-defined built edge and creating a positive public interface and human scale at street level;
    B)          well-defined principle entrances to all of the apartment buildings;
    C)          appropriate setbacks above the podium.
    D)          a variety of building materials and building articulation to break up the massing of the building; and,
    E)          purpose-designed amenity spaces on top of the 8-storey apartment building and parking structure;

    ii)          2 levels of underground parking;

    iii)          Provision of Affordable Housing:

    the provision of 20 “rent controlled” affordable housing units which will include 17 one-bedroom units and 3 two bedroom units with a minimum of 6 affordable units per apartment building. The affordable housing units shall be established by agreement at 90% of average market rent for a period of 20 years. An agreement shall be entered into with the Corporation of the City of London, to secure those units for this 20 year term and the term of the contribution agreement will begin upon the initial occupancy of the last subject bonused affordable unit on the subject site;

    c)          the proposed by-law appended to the staff report dated October 21, 2019 as Appendix "C" BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to amend The London Plan to ADD a Specific Policy for The Rapid Transit and Urban Corridor Place Types to permit a maximum height of 18-storeys;

    d)         the request to amend the Official Plan to ADD a policy to section 10.1.3 – Policies for Specific Areas to permit a total of 4,500m2 of Office Space BE REFUSED on the basis that the cumulative office gross floor area of this node will exceed 5,000m2 which is inconsistent with the intent of the Office policies;

    e)         the request to amend The London Plan to ADD a Specific Policy for The Rapid Transit and Urban Corridor Place Types to permit 5,500m2 of Office Space BE REFUSED for the following reasons:

    i)          the new policies of The London Plan have already increased the permissions for the amount of office space permitted within a development from 2,000m2 in the 1989 Official Plan to 5,000m2 when located within 100m of a transit station; it is considered premature to amend these policies which already increase the office space permissions before they have had an opportunity to be in force and effect;
    ii)          this potential increase could create a precedent for other transit stations creating the potential removal of office space from the downtown core;

    f)          pursuant to Section 34(17) of the Planning Act, as determined by the Municipal Council, no further notice BE GIVEN in respect of the proposed by-law as the change to the regulation for density:

    i)          is minor in nature; and,
    ii)         continues to implement the building design consistent with the development design circulated with the Notices of Application and Public Meeting;

    it being pointed out that at the public participation meeting associated with these matters, the individuals indicated on the attached public participation meeting record made oral submissions regarding these matters;

    it being further noted that the Municipal Council approves clauses a), b) and c), inclusive, of this application for the following reasons:

    •          the recommended amendment is consistent with the Provincial Policy Statement 2014;
    •          the recommended amendment is consistent with the in-force policies of The London Plan including, but not limited to, the Rapid Transit Corridor Place Type policies and the 1989 Official Plan policies;
    •          the recommended amendment facilitates the development of an underutilized property and encourages an appropriate form of development;
    •          the bonusing of the subject site ensures the building form and design will fit within the surrounding area while providing a high quality design standard;
    •          the subject lands are located in a location where intensification can be accommodated given the existing municipal infrastructure, location on an arterial road and future rapid transit corridor along with the existing transit services in the area; and,
    •          the proposed development includes the provision of affordable housing which will be mixed throughout the north apartment building;

    it being also noted that the Municipal Council refuses clauses d) and e), inclusive, of this application for the following reasons:

    •          on the basis that the cumulative office gross floor area of this node will exceed 5,000m2 which is inconsistent with the intent of the Office policies;
    •          the new policies of The London Plan have already increased the permissions for the amount of office space permitted within a development from 2,000m2 in the 1989 Official Plan to 5,000m2 when located within 100m of a transit station; it is considered premature to amend these policies which already increase the office space permissions before they have had an opportunity to be in force and effect; and,
    •          this potential increase could create a precedent for other transit stations creating the potential removal of office space from the downtown core. (2019-D09)



    Motion Passed
  • Motion made by:A. Hopkins

    That the following actions be taken with respect to the 9th Report of the Advisory Committee on the Environment, from its meeting held on October 2, 2019:

    a)          the expenditure of $250.00 from the 2019 Advisory Committee on the Environment (ACE) budget BE APPROVED for R. Sirois to attend the 2019 Zero Waste Conference being held October 30-31, 2019; it being noted that the ACE has sufficient funds in its 2019 budget to cover this expense;

    b)          the expenditure of $300.00 from the 2019 Advisory Committee on the Environment (ACE) budget BE APPROVED for D. Szoller to attend the 2019 Sustainability: Trans-disciplinary Theory, Practice and Action Conference being held October 16-18, 2019; it being noted that the ACE has sufficient funds in its 2019 budget to cover this expense;

    c)          the attached 2019 Work Plan for the Advisory Committee on the Environment BE FORWARDED to the Municipal Council for approval; and,

    d)          clauses 1.1, 2.1, 3.1 to 3.3, inclusive, and 4.1 BE RECEIVED for information.



    Motion Passed
  • Motion made by:A. Hopkins

    That the following actions be taken with respect to the 10th Report of the London Advisory Committee on Heritage from its meeting held on October 9, 2019:

    a)          the following actions be taken with respect to the Public Meeting Notice, dated October 2, 2019, from L. Mottram, Senior Planner, with respect to a Zoning By-law Amendment for the properties located at 1018-1028 Gainsborough Road:

    i)          the Civic Administration BE REQUESTED to submit the Heritage Impact Assessment related to the above-noted Notice for the November 2019 meeting of the London Advisory Committee on Heritage (LACH); and,
    ii)          the above-noted Notice BE DEFERRED to the November 2019 meeting of the LACH;

    b)          on the recommendation of the Managing Director, Planning and City Planner, with the advice of the Heritage Planner, with respect to the demolition request for the existing dwelling on the heritage listed property at 6100 White Oak Road, the Chief Building Official BE ADVISED that Municipal Council consents to the demolition of this dwelling; it being noted that the Islamic Cemetery of London property at 6100 White Oak Road remains a heritage listed property on the Register of Cultural Heritage Resources, as are all cemeteries in the City of London; it being further noted that the presentation, from K. Gonyou, Heritage Planner, appended to the 10th meeting of the London Advisory Committee on Heritage, was received with respect to this matter;

    c)          the Civic Administration BE ADVISED that the London Advisory Committee on Heritage supports the proposed wording and design of the signage for the Medway Valley Heritage Forest Environmentally Significant Area - Sunningdale Access Kiosk Sign, as appended to the agenda; and,

    d)          clauses 1.1, 3.1, 3.2, 3.4, 4.1, 5.3 and 6.1 BE RECEIVED for information.



    Motion Passed
  • Motion made by:J. Morgan

    That the 20th Report of the Corporate Services Committee BE APPROVED. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:J. Morgan

    That it BE NOTED that no pecuniary interests were disclosed.



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Manager III, Risk Management Division and the Managing Director, Corporate Services & City Solicitor and with concurrence by the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to Request for Proposal (RFP) 19-01, Insurance and Risk Management Services:

    a)          the proposal submitted by Frank Cowan Company Limited, 75 Main Street North Princeton, ON N0J 1V0, at a total annual premium of $2,235,546 (plus tax), BE ACCEPTED in accordance with the Procurement of Goods and Services Policy section 12.2 (b);

    b)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts which are necessary in connection with the contract; and

    c)          the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to RFP19-01 in accordance with the Procurement of Goods and Services Policy section 20.1 (a).



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Managing Director Corporate Services and City Solicitor and the Manager III, Risk Management Division, the staff report dated October 22, 2019 with respect to the Annual Report, Risk Management Services, BE RECEIVED; it being noted that the attached revised Appendix A was provided.



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated October 22, 2019 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to delegate property tax appeals and divisions made under sections 356, 357 (except for section 357(1)(d.1)), 357.1, 358, 359 and 359.1 of the Municipal Act, 2001 S.O. 2001,c.25, as amended, to the City Treasurer or delegate in accordance with section 23.1 of the Municipal Act, 2001 S.O. 2001,c.25, as amended.



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with respect to the Western Fair Association’s appointments to the Joint Venture Management Committee for the 4-Pad Arena Complex, the Western Fair Association’s (WFA) Chief Executive Officer, Director of Corporate Services, and the Director of Raceway & Grandstand, along with their Chief Operating Officer as an alternate representative BE APPROVED as WFA’s nominees to the Joint Venture Management Committee.



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Roads and Transportation, on the advice of the Manager of Realty Services, the following actions be taken with respect to the Adelaide Street CP Rail Grade Separation Project:

    a)          approval BE GIVEN to the expropriation of land as may be required for the Adelaide Street CP Rail Grade Separation Project, and that the following actions be taken in connection therewith:
    i)          application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as approving authority for the approval to expropriate the land required for Adelaide Street CP Rail Grade Separation Project;
    ii)         The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;
    iii)        The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

    b)         the proposed by-law appended to the staff report dated October 22, 2019 as Schedule “B” BE INTRODUCED at the Council meeting on October 29, 2019 to authorize the above-noted action and to direct the Civic Administration to carry out all necessary administrative actions associated therewith.



    Motion Passed
  • Motion made by:J. Morgan

    That the communication from Councillor J. Morgan regarding the Federation of Canadian Municipalities Board of Directors meeting held September 10-13, 2019 in Waterloo and Kitchener, Ontario BE RECEIVED for information.



    Motion Passed
  • Motion made by:J. Morgan

    That, on the recommendation of the Managing Director Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to vacant/excess land subclass tax reductions in the commercial and industrial property classes and other tax policies noted in the attached staff report:

    a)          the Minister of Finance BE REQUESTED to file the necessary regulation to eliminate the 30% municipal tax reductions on vacant commercial and industrial land and excess land in the City of London, beginning with the 2020 calendar year, in order that the City policy for these subclass reductions for municipal taxes will be the same as the Provincial policy for subclass reductions for education taxes that will be applicable in the year 2020;

    b)          the City Clerk BE DIRECTED to send the above-noted resolution to the Minister of Finance;

    c)         the property owners of vacant and excess land in 2019 BE ADVISED by the City Tax Office of the above-noted change in tax treatment, following the enactment of the required regulation by the Province;

    d)         the farmland tax ratio for 2020 BE MAINTAINED at the 2019 level; it being noted that a future Tax Policy for setting the farmland tax ratio will be reviewed after studying the effect of the Province-wide reassessment scheduled for the 2021 taxation year; and,

    e)         the City Clerk BE DIRECTED to notify the Agricultural Advisory Committee of the proposed Tax Policy change described in part d), above.



    Motion Passed
  • Motion made by:J. Morgan

    That the following action be taken with respect to the Corporate Services Committee Deferred Matters List as of October 11, 2019:
    a) the Deferred Matters List BE AMENDED by removing item 1.1 - City of London involvement in partnerships with other cities; and
    b) the balance of the List BE RECEIVED.



    Motion Passed
  • Motion made by Councillor P. Squire that the 14th Report of the Civic Works Committee BE APPROVED.

    At 5:45 PM, Councillor M. van Holst leaves the meeting.

    Motion made by:E. Peloza
    Seconded by:S. Turner

    That Item 2.9 of the 14th Report of the Civic Works Committee BE AMENDED to add the following new part c):

    "c)         the initial staff report related to the Climate Emergency Declaration BE DIRECTED to the Strategic Priorities and Policy Committee." 


    Yeas: (12)Mayor E. Holder, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, S. Lehman, A. Hopkins, S. Turner, E. Peloza, A. Kayabaga, and S. Hillier
    Nays: (2)S. Lewis, and P. Van Meerbergen

    Motion Passed (12 to 2)

    At 5:46 PM, Councillor M. van Holst enters the meeting.

    Item 2.9, as amended reads as follows:

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated October 22, 2109, entitled "2018 Community Energy Use and Greenhouse Gas Emission Inventory and Update on the Development of the 2019-2023 Community Energy Action Plan":

    a)         the above-noted report BE INCLUDED as one of the many informational and technical sources to assist in further reducing fossil fuel energy use and increasing climate change actions, as per the City's Climate Emergency Declaration, and become a central document as part of the community engagement process for the development of the 2019-2023 Community Energy Action Plan starting in November 2019; it being noted that City staff are preparing additional details with respect to the City's Climate Emergency Declaration;

    b)         the above-noted report BE CIRCULATED to the Advisory Committee on the Environment, Transportation Advisory Committee, Cycling Advisory Committee, Trees and Forestry Advisory Committee, Agricultural Advisory Committee and Environmental and Ecological Planning Advisory Committee for their information; and,

    c)         the initial staff report related to the Climate Change Declaration BE DIRECTED to the Strategic Priorities and Policy Committee.   (2019-E17) 

     


  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That the 14th Report of the Civic Works Committee, as amended, BE APPROVED. 


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That it BE NOTED that no pecuniary interests were disclosed.



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That the 9th Report of the Transportation Advisory Committee, from its meeting held on September 24, 2019, BE RECEIVED.



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019, for the purpose of amending the Traffic and Parking By-law (PS-113). (2019-T08)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019, to amend By-law No. A.-7562-160, being “A by-law to repeal and replace By-law A.-7015-285, being The Grants for Sump Pump, Sewage Ejector and Storm Drain Connection Grant Program By-law” by deleting Schedule “A” to the by-law and by replacing it with a new Schedule “A” to clarify language and terminology within the by-law and revise the funding upset limits to account for inflation. (2019-D03/F11A)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the assignment of consulting services for the design and construction administration of the new Pottersburg Transfer Pumping Station:

    a)          AECOM Canada Ltd. BE APPOINTED Consulting Engineers in the amount of $480,303.25, including 15% contingency, excluding HST, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

    b)          the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated October 22, 2019;

    c)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    d)          the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

    e)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E03)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to:

    a)          approve a Service Level Agreement between The Corporation of the City of London and London Hydro Inc. for the management and operation of the meter reading, billing, collections and customer service for the City’s water and sewer accounts by London Hydro Inc.;

    b)          authorize the City Engineer to execute the above-noted Agreement; and,

    c)          authorize the City Engineer to undertake all administrative acts that are necessary in connection with the above-noted Agreement. (2019-L04A/F02)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the design and construction of a sanitary sewer, watermain, and road extension as part of the Local Improvement Program, on initiation, for Blakie Road:

    a)          the City Clerk BE AUTHORIZED to proceed under the provisions of the Municipal Act, 2001, O. Reg 586/06 with the publishing of the Municipal Council’s intention to undertake these works in accordance with the following estimated cost of $2,410,000 excluding HST, to be allocated as follows:

    •           Owner’s Share: $1,810,000
    •           City of London Share: $600,000

    b)          the proposed by-law, as appended to the staff report dated October 22, 2019, BE INTRODUCED at the Municipal Council meeting to be held on October 29, 2019 to:

    i)          authorize The Corporation of the City of London to undertake the work as a local improvement pursuant to section 5 of Ontario Reg. 586/06 under the Municipal Act, 2001;

    ii)         approve the estimated cost of the Work of $2,411,910.00;

    iii)        approve the owners’ share of the cost of the Work being 75% of the estimated cost in the amount of $1,808,932.50 comprising of the estimated special charge per metre of frontage of $1,003.25;

    iv)        approve the Corporation’s share of the cost of the Work being 25% of the estimated cost in the amount of $602,977.50; and,

    v)         authorize the Managing Director of Environmental and Engineering Services and City Engineer to prepare all necessary plans, specifications and reports required for and to supervise the construction of the Work;

    c)          the funding for this project BE APPROVED in accordance with the “Local Improvement Report” as appended to the staff report dated October 22, 2019; and,

    d)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project. (2019-D24)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the East London Sanitary Servicing Study:

    a)          the proposed addendum to the East London Sanitary Servicing Study BE ACCEPTED in accordance with the Schedule ‘B’ Municipal Class Environmental Assessment process requirements;

    b)          a Notice of Addendum BE FILED with the Municipal Clerk; and,

    c)          a Master Plan Revision Report for the East London Sanitary Servicing Study BE PLACED on public record for a 30-day review period. (2019-E05)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environment and Engineering Services and City Engineer and Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2019-2023 Corporate Energy Conservation and Demand Management (CDM) Plan BE APPROVED and posted on the City’s Corporate Energy Management website as per the requirements of the Ontario Ministry of Energy, Northern Development and Mines under the Electricity Act, 1998 (Former Green Energy Act, 2009). (2019-E17)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated October 22, 2019, entitled “2018 Community Energy Use and Greenhouse Gas Emission Inventory and Update on the Development of the 2019-2023 Community Energy Action Plan”:

    a)          the above-noted report BE INCLUDED as one of many informational and technical sources to assist in further reducing fossil fuel energy use and increasing climate change actions, as per the City’s Climate Emergency Declaration, and become a central document as part of the community engagement process for the development of the 2019-2023 Community Energy Action Plan starting in November 2019; it being noted that City staff are preparing additional details with respect to the City’s Climate Emergency Declaration;   

    b)          the above-noted report BE CIRCULATED to the Advisory Committee on the Environment, Transportation Advisory Committee, Cycling Advisory Committee, Trees and Forestry Advisory Committee, Agricultural Advisory Committee and Environmental and Ecological Planning Advisory Committee for their information; and,

    c)          the initial staff report related to the Climate Emergency Declaration BE DIRECTED to the Strategic Priorities and Policy Committee. (2019-E17)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the procurement of an Advanced Traffic Management System and new traffic signal controllers:

    a)          Parsons Corporation, BE APPOINTED the Contractor to complete the project, in the amount of $4,425,695.91 (excluding HST) in accordance with Section 12.2(b) of the Procurement of Goods and Services Policy;

    b)          the financing for this project BE APPROVED in accordance with the Sources of Financing Report as appended to the staff report dated October 22, 2019;

    c)          the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; 

    d)          the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Contractor for the work; and, 

    e)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-T07)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, that Lloyd Perrin, Director of Asset Management and Development, Municipality of Central Elgin BE NOMINATED as the City of London’s selection for the municipal representative for the Lake Erie Region Source Protection Committee. (2019-E13)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of various Consulting Engineers for the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill:

    a)          AECOM Canada Ltd. BE APPOINTED to carry out additional biology studies as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $9,500, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    b)          Dillon Consulting Ltd. BE APPOINTED to carry out additional hydrogeology studies and Aboriginal consultation as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $79,800, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    c)          Golder Associates Ltd. BE APPOINTED to carry out additional atmosphere studies, refinement of various study parameters and additional Aboriginal consultation as part of the Individual Environmental Assessment process for the proposed expansion of the W12A Landfill, in the total amount of $44,000, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    d)          the financing for the work identified above BE APPROVED in accordance with the “Sources of Financing Report” as appended to the staff report dated October 22, 2019;
    e) the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work; and

    f)          the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2019-E07A)



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That the 9th Report of the Cycling Advisory Committee, from its meeting held on September 18, 2019, BE REFERRED to the Civic Administration for consideration and action, as appropriate.



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That the Deferred Matters List as at October 11, 2019, BE RECEIVED; it being noted that item 8 will be updated to include a Q1 2020 report back.



    Motion Passed
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That the following actions be taken with respect to the 10th Report of the Cycling Advisory Committee (CAC), from its meeting held on October 16, 2019:

    a)          the following actions be taken with respect to the 2019 CAC Work Plan:

    i)           the following expenditure from the 2019 CAC budget BE APPROVED to promote community cycling engagement:

    A)          $500.00 for bicycle safety light kits; and,
    B)          $300.00 for bicycle safety bells; 

    ii)           the 2019 CAC Work Plan BE DEFERRED to the next meeting of the CAC; and, 

    b) the remaining clauses of the above-noted CAC report BE REFERRED to the Civic Administration for consideration and action, as appropriate.



    Motion Passed
  • Motion made by:S. Hillier
    Seconded by:J. Helmer

    1.          Property Acquisition – 265 Wellington Road, Wellington Gateway Project


    That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Managing Director, Environmental and Engineering Services and City Engineer, the Director, Rapid Transit, on the advice of the Manager of Realty Services, with respect to the property located at 265 Wellington Road, further described as Lot 67, Part Lots 66 and 68, Plan 452 (4th) as in PIN 083640094, containing an area of approximately 4,440 square feet, as shown on the location map attached, for the purpose of future road improvements to accommodate the Wellington Gateway Project, the following actions be taken:

    a)          the offer submitted by Justin Graham Wright (the “Vendor”), to sell the subject property to the City, for the sum of $332,000.00, BE ACCEPTED, subject to the following conditions:

    i)          all existing appliances to be included (stoves, fridges, dishwashers, washers, dryers). Unless otherwise stated in this agreement or any schedule hereto, Vendor agrees to convey all appliances included in the purchase price free from all liens, encumbrances or claims affecting the said fixtures and chattels;

    ii)          the City or an agent of the City shall be entitled to enter and inspect the property including all dwellings and buildings prior to the closing of this agreement;

    iii)          all buildings on the property and all other things being purchased shall be and remain until completion at the risk of the Vendor. Pending completion, the Vendor shall hold all insurance policies, if any, and the proceeds thereof in trust for the parties as their interests may appear and in the event of substantial damage, the City may either terminate this agreement and have all monies paid returned without interest or deduction, or else take the proceeds of any insurance and complete the purchase. No insurance shall be transferred on completion;

    iv)          the Vendor represents and warrants that the Property is subject to a tenancy; and

    b)          the financing for this acquisition BE APPROVED as set out in the source of Financing Report attached hereto as Appendix “A”.


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, and A. Hopkins
    Nays: (1)P. Van Meerbergen
    Recuse: (1)S. Turner

    Motion Passed (13 to 1)

None.

13.

  • Motion made by:M. Cassidy
    Seconded by:A. Hopkins

    That Introduction and First Reading of Bill No.’s 403 to 414, BE APPROVED.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:E. Peloza
    Seconded by:S. Hillier

    That Second Reading of Bill No.’s 403 to 414, BE APPROVED.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:P. Van Meerbergen
    Seconded by:S. Lehman

    That Third Reading and Enactment of Bill No.’s 403 to 414, BE APPROVED.


    Yeas: (15)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, P. Van Meerbergen, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, and S. Turner

    Motion Passed (15 to 0)
  • Motion made by:E. Peloza
    Seconded by:A. Hopkins

    That Introduction and First Reading of Bill No. 415, BE APPROVED.


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, and A. Hopkins
    Nays: (1)P. Van Meerbergen
    Recuse: (1)S. Turner

    Motion Passed (13 to 1)
  • Motion made by:J. Helmer
    Seconded by:M. van Holst

    That Second Reading of Bill No. 415, BE APPROVED.


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, and A. Hopkins
    Nays: (1)P. Van Meerbergen
    Recuse: (1)S. Turner

    Motion Passed (13 to 1)
  • Motion made by:S. Hillier
    Seconded by:J. Helmer

    That Third Reading and Enactment of Bill No. 415, BE APPROVED.


    Yeas: (13)S. Lewis, S. Hillier, A. Kayabaga, E. Peloza, S. Lehman, Mayor E. Holder, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, and A. Hopkins
    Nays: (1)P. Van Meerbergen
    Recuse: (1)S. Turner

    Motion Passed (13 to 1)

    The following by-laws are enacted as by-laws of The Corporation of the City of London:

    Bill

                       

    By-law

    Bill No. 403                   

     

    By-law No. A.-7902-294 – A by-law to confirm the proceedings of the Council Meeting held on the 29th day of October, 2019. (City Clerk)

    Bill No. 404                   

     

    By-law No. A.-7562(b)-295 – A by-law to amend By-law No. A.-7562-160, as amended, being “A by-law to repeal and replace By-law A.-7015-285, being The Grants for Sump Pump, Sewage Ejector and Storm Drain Connection Grant Program By-law” by deleting Schedule “A” to the By-law and by replacing it with a new Schedule “A” to clarify language and terminology within the By-law and revise the funding upset limits to account for inflation. (2.3/14/CWC)

    Bill No. 405                   

     

    By-law No. A.-7903-296 – A by-law to approve a Service Level Agreement between The Corporation of the City of London (“City”) and London Hydro Inc. (the “London Hydro”) for the for the management and operation of the meter reading, billing, collections and customer service for the City’s water and sewer accounts by London Hydro Inc. and to authorize the City Engineer to undertake all administrative acts that are necessary in connection with the Agreement. (2.5/14/CWC)

    Bill No. 406                   

     

    By-law No. A.-7904-297 – A by-law to delegate property tax appeals and divisions made under sections 356, 357 (except for section 357(1)(d.1)), 357.1, 358, 359 and 359.1 of the Municipal Act, 2001 S.O. 2001, c.25, as amended, to the City Treasurer or delegate. (2.4/20/CSC)

    Bill No. 407                   

     

    By-law No. C.P.-1284(vd)-298 – A by-law to amend the Official Plan for the City of London, 1989 relating to 676-700 Beaverbrook Avenue and 356 Oxford Street West. (3.4a/18/PEC)

    Bill No. 408                   

     

    By-law No. L.S.P.-3476(b)-299 – A by-law to amend By-law No. L.S.P.-3476-474, as amended, entitled, “A by-law to designate 660 Sunningdale Road East to be of cultural heritage value or interest” to correct the legal description of the subject property. (City Clerk)

    Bill No. 409                   

     

    By-law No. L.S.P.-3483-300 – A by-law to authorize and approve an application to expropriate land in the City of London, in the County of Middlesex, for the Adelaide Street CP Rail Grade Separation Project. (2.6/20/CSC)

    Bill No. 410                   

     

    By-law No. PS-113-19043 – A by-law to amend By-law PS-113 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (2.2/14/CWC)

    Bill No. 411                   

     

    By-law No. S.-2031-301 – A by-law to repeal By-law No. S.-5728-131 entitled, “A by law to permit Lewis Jeffrey Philip to maintain and use a boulevard parking area upon the road allowance for 476 Oxford Street E, City of London.” (City Clerk)

    Bill No. 412                   

     

    By-law No. S.-2032-302 – A by-law to lay out, constitute, establish and assume certain reserves in the City of London as public highway. (as part of Silverfox Drive) (as part of Bridgehaven Drive) (Chief Surveyor -  requires 0.3m Reserves on the abutting Plans, being 33M-729 and 33M-750, to be dedicated as public highway for unobstructed legal access throughout the Subdivision)

    Bill No. 413                   

     

    By-law No. S.A.S.-280-303 – A by-law to authorize the construction of sanitary sewer and watermain on Blakie Road (the “Work”) as a local improvement pursuant to section 5 of Ontario Regulation 586/06 under the Municipal Act, 2001. (2.6/14/CWC)

    Bill No. 414                   

     

    By-law No. Z.-1-192797 – A by-law to amend By-law No. Z.-1 to rezone an area of land located at 676-700 Beaverbrook Avenue and 356 Oxford Street West. (3.4b/18/PEC)

    Bill No. 415                   

     

    By-law No. A.-7905-304 – A by-law to authorize and approve an Agreement of Purchase and Sale between The Corporation of the City of London and Justin Graham Wright, for the acquisition of property located at 265 Wellington Road, in the City of London, for the Wellington Gateway Project and to authorize the Mayor and the City Clerk to execute the Agreement. (6.2/20/CSC)


  • Motion made by:P. Van Meerbergen
    Seconded by:J. Morgan

    That the meeting adjourn.


    The meeting adjourns at 6:05 PM.