14TH REPORT OF THE
Corporate
Services Committee
meeting held on June
8, 2016, commencing at 12:05 PM, in the Council Chambers, Second Floor, London
City Hall.
PRESENT: Councillors J. Morgan (Acting
Chair), V. Ridley, H.L. Usher and J. Zaifman and L. Rowe (Secretary).
ABSENT: Deputy Mayor M. Cassidy.
ALSO PRESENT: Councillors J.
Helmer, M. Salih and M. van Holst; A. Zuidema, J.P. Barber, A.L. Barbon, J.
Braam, L. Burgess, C. Campbell (Tourism London), M. Daley, K. Dawtrey, A.
Hagan, M. Hayward, J. Logan, V. McAlea Major, C. Parker, M. Ribera, C. Saunders
and C. Smith.
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That it BE NOTED that no pecuniary
interests were disclosed.
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer, on
the advice of the Division Manager, Corporate Asset Management, the following
actions be taken with respect to the acquisition and implementation of a
Corporate Asset Management Computer (CAM) System from Assetic Canada
Holdings:
a) the
funding for the Assetic System based on the RFP bid price (RFP 14-72),
$380,300, HST excluded, BE APPROVED as set out in the Source of Financing
Report appended to the staff report dated June 8, 2016 as Appendix “A”;
b) the
Civic Administration BE DIRECTED to proceed with the acquisition and
implementation of the CAM system from the preferred provider, Assetic Canada
Holdings, in accordance with the Procurement of Goods and Services Policy;
c) the
Civic Administration BE AUTHORIZED to undertake the administrative acts that
are necessary in connection with the purchase and implementation of the CAM
system; and
d) the
approval hereby given BE CONDITIONAL upon the Corporation entering into a
formal contract, service agreement(s) or having a purchase order, or contract
record relating to the subject matter of this approval.
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That, on the recommendation of the Managing
Director, Corporate Services and City Treasurer, Chief Financial Officer,
Taxation staff BE AUTHORIZED to proceed with appeals under the Assessment Act
for the properties as set out in Schedule “A” attached to the staff report
dated June 8, 2016.
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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III.
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SCHEDULED ITEMS
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None.
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4.
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Appointments to the
Animal Welfare Advisory Committee
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That the following individuals BE APPOINTED
as Voting Members on the Animal Welfare Advisory Committee for the term
ending February 28, 2019:
Heather de Hoog
(Member-at-Large)
Patricia Lystar
(Member-at-Large)
Amber Parsons
(Member-at-Large)
Erin Nicholas
(Veterinary Technician)
it being noted that the above individuals
were appointed in accordance with the attached ranked ballots.
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Voting Record:
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Motion to Approve the
appointment of Erin Nicholas as the Veterinary Technician on the Animal
Welfare Advisory Committee, for the term ending February 28, 2019.
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
Motion to Approve
the appointment of Heather de Hoog, Patricia Lystar and Amber Parsons as
Members-at-Large on the Animal Welfare Advisory Committee, for the term
ending February 28, 2019.
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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5.
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Appointments to the
London Diversity and Race Relations Advisory Committee
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That the following individuals BE APPOINTED
as Voting Members on the London Diversity and Race Relations Advisory
Committee for the term ending February 28, 2019:
Aden Hamza
(Member-at-Large)
Rifat Hussain
(Member-at-Large)
it being noted that the above individuals
were appointed in accordance with the attached ranked ballot.
Motion
Passed
YEAS:
J. Morgan, V. Ridley, H.L. Usher, J. Zaifman (4)
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That the following BE APPOINTED as Voting
Members on the London Housing Advisory Committee, for the term ending
February 28, 2019:
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Nickey Calford (Member-at-Large)
Donna Kelley (Member-at-Large)
John Peaire (Member-at-Large)
Jens Stickling (Member-at-Large)
David Collens (Alternate Member-at-Large)
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it being noted that
the above individuals were appointed in accordance with the attached
ranked ballot.
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That the following actions be taken with
respect to the communication dated May 26, 2016, from Councillor M. Salih and
Councillor J. Morgan, with respect to the processes for Councillors' expense
reporting:
a)
the
communication BE REFERRED to the Civic Administration for review and report
back at the next meeting of the Corporate Services Committee regarding the
request for changes to the reporting processes; and
b)
the
Civic Administration BE DIRECTED to post the 2015 Statement of Remuneration for
Council Members on the City of London's website in addition to the quarterly
reporting data.
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That the Pride London Festival, to be held
on July 22, 2016 to July 24, 2016, in Victoria Park, BE DESIGNATED as an
event of municipal significance in the City of London; it being noted that
further clarification of the request of Pride London Festival will be
obtained prior to the Municipal Council meeting to be held on June 14, 2016.
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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10.
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Country Music Week
- Request for Designation as a Municipally Significant Event
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That
the following actions be taken with respect to Country Music Week:
a) Country
Music Week, to be held September 8 to 11, 2016, in London, Ontario BE
DESIGNATED as an event of municipal significance; and
b) an
application to the Alcohol and Gaming Commission of Ontario for an extension
of hours for liquor service to 3:30 a.m., for the Ole Music Publishing
Entertainment Showcase Event to be held Sunday, September 11, 2016 to Monday,
September 12, 2016, at the London Music Hall, 185 Queens Avenue, London
Ontario BE SUPPORTED; it being noted that the necessary approvals will be
obtained, including consent from the London Police Service.
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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V.
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DEFERRED
MATTERS/ADDITIONAL BUSINESS
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That the Grape Leaf Wine Garden, to be held
on July 7, 2016 to July 10, 2016, from 11 AM to 11 PM, in Victoria Park, BE
DESIGNATED as an event of municipal significance in the City of London.
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That Councillor H.L.
Usher BE ENDORSED to apply for appointment to the Federation of Canadian
Municipalities’ Standing Committees and Forums for the 2016/2017 term and his
associated eligible costs to attend the meetings, if appointed, BE APPROVED for
payment outside his annual expense allocation; it being noted that the meeting
dates include:
- Board of
Directors Meeting - September 13-16, 2016 – Oakville ON
- Board of Directors Meeting - November
22-25, 2016 – Ottawa, ON
- Board of Directors Meeting - March
14-17, 2017 – Whistler, BC
- Annual Conference & AGM - June
2-4, 2017 – Ottawa, ON
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That Councillor J.
Zaifman BE ENDORSED to apply for appointment to the Federation of Canadian
Municipalities’ Standing Committees and Forums for the 2016/2017 term and his
associated eligible costs to attend the meetings, if appointed, BE APPROVED
for payment outside his annual expense allocation; it being noted that the
meeting dates include:
·
Board
of Directors Meeting - September 13-16, 2016 – Oakville, ON
·
Board
of Directors Meeting - November 22-25, 2016 – Ottawa, ON
·
Board
of Directors Meeting - March 14-17, 2017 – Whistler, BC
·
Annual
Conference & AGM - June 2-4, 2017 – Ottawa, ON
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Motion
Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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14.
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ADDED - Standing
Committees and Forums - Federation of Canadian Municipalities - Councillor T.
Park
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That Councillor T.
Park BE ENDORSED to apply for appointment to the Federation of Canadian
Municipalities’ Standing Committees and Forums for the 2016/2017 term and her
associated eligible costs to attend the meetings, if appointed, BE APPROVED for
payment outside her annual expense allocation; it being noted that the meeting
dates include:
·
Board
of Directors Meeting - September 13-16, 2016 – Oakville ON
·
Board
of Directors Meeting - November 22-25, 2016 – Ottawa, ON
·
Board
of Directors Meeting - March 14-17, 2017 – Whistler, BC
·
Annual
Conference & AGM - June 2-4, 2017 – Ottawa, ON
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Motion Passed
YEAS: J. Morgan, V. Ridley, H.L. Usher, J.
Zaifman (4)
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VI.
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CONFIDENTIAL
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(See Confidential Appendix to the 14th
Report of the Corporate Services Committee enclosed for Members only.)
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The Corporate Services Committee convened
in camera from 1:50 PM to 3:27 PM after having passed a motion to do so, with
respect to the following matters:
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C-2.
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This item has been
re-directed to the Confidential Agenda of the Strategic Priorities and Policy
Committee.
A matter pertaining to employee
negotiations and personal matters involving identifiable individuals who are
municipal employees with respect to employment related matters and reports,
advice and recommendations of officers and employees of the Corporation
including communications necessary for that purpose and for the purpose of
providing directions to officers and employees of the Corporation and advice
subject to solicitor client privilege, including communications necessary for
that purpose.
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The meeting adjourned at 3:29 PM.