Corporate Services Committee

Report

Meeting #:	2nd Meeting of the Corporate Services Committee
Date:	Monday, January 06, 2020 at 12:00 P.m. - 1:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• M. Hayward, A.L. Barbon, B. Card, I. Collins, M. Goldrup, L. Livingstone, M. Ribera, K. Scherr, B. Warner, B. Westlake-Power

  The meeting is called to order at 12:03 PM. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

2.1

Demolition - City-Owned Properties - 74 Wellington Road and 78 Wellington Road

• Moved by: J. Helmer
  Seconded by: E. Holder

  That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the Director, Rapid Transit, on the advice of the Manager of Realty Services, the following actions be taken with respect to the City-owned properties at 74 Wellington Road and 78 Wellington Road:
  
  a)      the subject properties BE RECOMMENDED for demolition; and
  
  b)      the Civic Administration BE DIRECTED to take all necessary steps to demolish the buildings, including completing a request for quotation for work to be completed, obtaining a demolition permit and any other activities to facilitate demolition of the improvements on the sites detailed in the report;
  
  it being noted that existing capital accounts and operating accounts will be drawn upon as a source of financing to carry out the subject demolitions.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

2.2

Report of the Federation of Canadian Municipalities Board of Directors and Advocacy Days 2019 Meeting - Ottawa, ON - November 26-29, 2019

• Moved by: E. Holder
  Seconded by: A. Hopkins

  That the communications from Councillor J. Morgan regarding the Federation of Canadian Municipalities Board of Directors and Advocacy Days 2019 meeting held November 26 - 29, 2019 in Ottawa, Ontario BE RECEIVED for information.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Issuance of Proclamations Policy

• Moved by: J. Helmer
  Seconded by: A. Hopkins

  That the proposed by-law, as appended to the staff report dated January 6, 2020 BE INTRODUCED at the Municipal Council meeting to be held on January 14, 2020 to repeal Council Policy By-law No. CPOL.-115-367, as amended by By-law No. CPOL.115(a)-418, being "Issuance of Proclamations Policy" and replace it with a new Council policy entitled "Issuance of Proclamations Policy"; it being noted that this policy will be enacted as a pilot project to be reviewed one year after implementation.  

  
  

  Yeas: (5)	A. Kayabaga, E. Holder, J. Helmer, J. Morgan, and A. Hopkins
  Nays: (1)	M. van Holst

  
  Motion Passed (5 to 1)

5.

Deferred Matters/Additional Business

5.1

(ADDED) 2nd Report of the City Manager Search Committee

• Moved by: E. Holder
  Seconded by: J. Morgan

  That the 2nd Report of the City Manager Search Committee, from its meeting held on December 16, 2019 BE RECEIVED for information.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: A. Kayabaga

  That the Corporate Services Committee convene In Closed Session, for consideration of the following:

  6.1       A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2       A matter pertaining to trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization; a matter for the purpose of educating or training the members, and no additional discussion of any matter that materially advances the business or decision-making of the council or committee; and a matter pertaining to trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons or organization as it relates to the search process by Odgers Berndtson.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:34 PM to 12:46 PM.

  
  

7.

Adjournment

The meeting adjourns at 12:46 PM.