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4TH REPORT OF THE

 

Civic Works Committee

 

meeting held on February 21, 2017, commencing at 4:01 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor M. van Holst (Chair), Councillors B. Armstrong, P. Hubert, V. Ridley and P. Squire and J. Martin (Secretary).

 

ALSO PRESENT:  Councillors J. Helmer, A. Hopkins and H. L. Usher; G. Belch, S. Chambers, T. Copeland, A. Dunbar, K. Grabowski, J. Lucas, P. Lupton, A. Macpherson, D. MacRae, S. Maguire, S. Mathers, D. O’Brien, J. Parsons, N. Pasato, D. Popadic, A. Rozentals, L. Rowe, J. Simon, E. Soldo, S. Spring and J. Stanford.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

2nd Report of the Transportation Advisory Committee

 

That the 2nd Report of the Transportation Advisory Committee from its meeting held on February 7, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

3.

4th Report of the Rapid Transit Implementation Working Group

 

That the 4th Report of the Rapid Transit Implementation Working Group from its meeting held on February 9, 2017, BE RECEIVED; it being noted that the Civic Works Committee received a communication dated February 12, 2017, from B. Brock, with respect to this matter.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

4.

STAFF REPORT - Sole Source Award - Acoustic Fiber Optic Monitoring Contract -  Project No. EW3538

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Acoustic Fibre Monitoring (AFO) Monitoring Contract:

 

a)         the contract value for Pure Technologies Ltd., BE APPROVED, in accordance with section 14.3(c) of the Corporation of the City of London’s Procurement of Goods and Services Policy, in the amount of $150,922.00, excluding H.S.T., to continuously monitor 15.86 km of the City’s most critical watermains;

 

b)         the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

 

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

5.

STAFF REPORT - Contract Award: Tender No.17-06 - 2017 Infrastructure Renewal Program - Dundas Street Reconstruction Project

 

That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Dundas Street Reconstruction Project:

 

a)         the bid submitted by Bre-Ex Construction Inc. (Bre-Ex), at its tendered price of $7,746,941.96, excluding H.S.T.,  BE ACCEPTED; it being noted that the bid submitted by Bre-Ex was the lowest of five bids received and meets the City's specifications and requirements in all areas;

 

b)         Dillon Consulting Ltd. BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $603,482.00, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2(g) of the City of London’s Procurement of Goods and Services Policy, it being noted that this firm completed the engineering design for this project;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-06); and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

6.

STAFF REPORT - 2017 Annual Warranted Sidewalk Program

 

That the following actions be taken with respect to the 2017 Annual Warranted Sidewalk Program:

 

a)            curbface sidewalks BE CONSIDERED on Oak Park Drive;

 

b)            Wayne Road, Regis Avenue and Regis Place BE PULLED from the 2017 Warranted Sidewalk List and consideration of these projects BE REFERRED to a future date so that a broader conversation can take place with the community with respect to parking concerns related to school accessibility and the need for further sidewalks in the area; and,

 

c)            the remainder of the proposed new sidewalks identified herein BE ENDORSED for implementation;

 

it being noted that the Civic Works Committee received a written submission dated February 16, 2017 and a verbal delegation from D. Jordan, Regis Avenue Committee, outlining the information contained in her written submission with respect to this matter.  (2017-T04)

 

Voting Record:

 

Motion to Approve clauses a) and c).

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

Motion to Approve clause b).

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, P. Squire (4)

 

NAYS: V. Ridley (1)

 

Motion to Approve the delegation request of D. Jordan.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

7.

STAFF REPORT - Wonderland Road Environmental Assessment - Southdale Road to Sarnia Road - Appointment of Consulting Engineer

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Wonderland Road Environmental Assessment:

 

a)         Dillon Consulting Limited BE APPOINTED Consulting Engineers for the project in the amount of $836,202.00, excluding H.S.T., in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

8.

STAFF REPORT - Contract Award: Tender No. T16-117 Fox Hollow Stormwater Management Facility #3 (ES3020-FH3) and Trunk Sanitary Sewer (ES5236-16) Construction Phase 2

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Phase 2 of the Fox Hollow Stormwater Management Facility #3 and Trunk Sanitary Sewer project:

 

a)         the bid submitted by J-AAR Excavating Limited, at its tendered price of $4,063,057.20, excluding H.S.T., BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited, was the lowest of four (4) bids received and is confirmed by Stantec Consulting Limited to be fully compliant with the project specifications outlined within the tender documents;

 

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender No. T16-117); and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

9.

STAFF REPORT - One River Master Plan Environmental Assessment - Appointment of Engineering Consultants

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of engineering consultants for the One River Master Plan Environmental Assessment (PD1215):

 

a)         CH2M BE APPOINTED Consulting Engineers to conduct the One River Master Plan Environmental Assessment, in the total amount of $636,523.00,  plus a further $63,500.00 contingency, excluding H.S.T., in accordance with the estimate on file, which is based upon the Fee Guideline for Professional Engineering Services, 2015, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2(e) of the Procurement of Goods and Services Policy;

 

b)         Civitas and Stantec Consulting Limited BE APPOINTED to conduct the preliminary design of the inaugural project, in the total amount of $160,000.00, plus a further $10,000.00 for contingency, excluding H.S.T., in accordance with the estimate on file, and in accordance with the Council Resolution dated June 25, 2015;

 

c)         the financing for these appointments BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these works;

 

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into formal contracts with these consultants for the work assignments; and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contracts or other documents, if required, to give effect to these recommendations.  (2017-E21)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

10.

STAFF REPORT - Forest City Road Race - Finish Line Request

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, notwithstanding the existing provisions within the Sign and Canopy By-law, an exemption BE AUTHORIZED to allow the implementation of a permanent finish line for the Forest City Road Races on the

 

north side of Dufferin Street between Clarence Street and Wellington Street. (2017-P11)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

11.

STAFF REPORT - Contract Price Increase: Tender No. T09-50 - Southeast Pumping Station and Reservoir Project No. EW3614

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the construction contract with McKay Cocker Construction Limited for the Southeast Pumping Station and Reservoir Project (EW3614):

 

a)         the Southeast Pumping Station and Reservoir Contract with McKay Cocker Construction Limited., BE INCREASED from $45,417,143.00 by $880,000.00 to $46,297,143.00, excluding H.S.T., in accordance with Section 20.3(e) of the City of London’s Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

 

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

12.

STAFF REPORT - Update: Local Improvements Charges (LIC's) for Energy Efficiency (Conservation) Improvements

 

That, on the recommendation of the Director of Environment, Fleet and Solid Waste, the following actions be taken with respect to the update on Local Improvements Charges (LIC’s) for Energy Efficiency (Conservation) Improvements:

 

a)         the Civic Administration BE DIRECTED to revise the timeline for preparing a business case for an energy-related private property LIC pilot project in London until further details on funding and incentives of the Ontario Climate Change Solutions Deployment Corporation are known and to report back to the Civic Works Committee with an update and/or the Business Plan by September 2017; and,

 

b)         the Civic Administration BE DIRECTED to provide input and recommendations with respect to the potential for incorporating Local Improvement Charges (LICs) into the services of the future Ontario Climate Change Solutions Deployment Corporation (i.e., “Green Bank”) and report back to the Civic Works Committee on the outcomes.  (2017-E17)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

13.

STAFF REPORT - Strategic Plan Process Variance

 

That, on the recommendation of the City Manager, the staff report dated February 21, 2017, with respect to the Strategic Plan Progress Variance, BE RECEIVED for information.  (2017-C08)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

14.

STAFF REPORT - Transportation Energy Optimization Plan (TEOP) - Phase 2 Contract Award

 

That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of the 2016 LED Street Light Upgrade Phase 2 Project:

 

a)            the proposal submitted by Ameresco Canada Inc., BE ACCEPTED for the 2016 LED Street Light Upgrade Phase 2 in the amount of $4,034,835.73, excluding H.S.T., in accordance with Section 12.2(b) of the Procurement of Goods and Services Policy;

 

b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated February 21, 2017 as Appendix ‘A’;

 

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T01)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

15.

STAFF REPORT - Cedar Hollow Developments Limited - Application for Street Renaming - Cedarpark Crescent - East of Cedarhollow Boulevard

 

That, on the recommendation of the Senior Planner, the proposed by-law appended to the staff report dated February 21, 2017 as Appendix ‘A’ BE INTRODUCED at the Municipal Council meeting to be held on March 2, 2017 to change the name of Cedarpark Crescent, lying east of Cedarhollow Boulevard, to Cedarpark Way, in the City of London, and to repeal By-law No. S.-5830-3 entitled, “A by-law to change the name of Cedarpark Crescent, lying east of Cedarhollow Boulevard, to Cedarpark Way, in the City of London”.  (2017-D29)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

III.

SCHEDULED ITEMS

 

16.

DELEGATION – V. Nantais, Ministry of Transportation and T. Cross, Dillon Consulting - Highway 401 Improvements at Pond Mills Road and Veterans Memorial Parkway

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated February 21, 2017, with respect to improvements to Highway 401 in London, BE RECEIVED for information; it being noted that the Civic Works Committee received a presentation from V. Nantais, Ministry of Transportation and T. Cross, Dillon Consulting with respect to this matter.  (2017-T04)

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

 

 

17.

STAFF DELEGATION- Oakridge Area New Sidewalks in 2017 and 2018 - East Mile Road, Oban Crescent, West Mile Road, North Mile Road and Green Lane

 

That the following actions be taken with respect to the installation of sidewalks on East Mile Road, Oban Crescent, West Mile Road, North Mile Road, and Green Lane:

 

a)         curbface sidewalks BE IMPLEMENTED throughout the Oakridge Acres community, specifically on East Mile Road, North Mile Road, West Mile Road, Green Lane, and Oban Crescent;

 

b)         a road width of 7 meters BE IMPLEMENTED;

 

c)         parking BE PERMITTED on one side of the road, to alleviate any potential traffic congestion and concerns;

 

d)         the attached presentation from A. Rozentals, Environmental Service Engineer, BE RECEIVED;

 

it being noted that the Civic Works Committee received verbal delegations from:

 

·                     S. Young – outlining the information contained in the attached communication;

·                    K. Overeem, Principal Riverside Public School – advising he would like the voices of the students of Riverside Public School to be heard as sidewalks impact them directly and introducing a video prepared by the students; and,

·                    M. Luce – requesting that construction vehicles not be allowed to idle when not working to reduce exhaust fumes and noise, stating that he was informed that the City is currently working on an initiative to reduce exhaust fumes on construction sites, indicating that this could be an initial starting point for this initiative and questioning why the work is being done in 2 phases, suggesting it should be completed in 1 phase;

 

it being further noted that the Civic Works Committee received written submissions from:

 

·                     D. and E. Farr, by email;

·                     K. Browne, 478 Glen Crescent;

·                     T. Dailey, by email

·                     M. Edwards, 477 East Mile Road;

·                     D. Popovic, 791 North Mile Road;

·                     J. and J. Morgan, 433 West Mile Road;

·                     S. Zimmer, 510 West Mile Road;

·                     J. and T. Pyke, 504 West Mile Road;

·                     R. and D. Stehle, 776 North Mile Road;

·                     J. Young, by email;

·                     V. and W. Malaschitz, 765 North Mile Road;

·                     W. Krammerer, Priest in Charge; F. David, Directress, Pinetree Montessori School; I. Haley, Churchwarden and V. Chicoine, Churchwarden, St. Martin-in-the-Fields; 489 Pinetree Drive;

·                     Active and Safe Routes to School, by email; and,

·                     J. Miles, 781 North Mile Road.

(2017-T04)

 

Voting Record:

 

Motion to Approve.

 

Motion Passed

 

YEAS: B. Armstrong, P. Hubert, V. Ridley, P. Squire (4)

 

NAYS: M. van Holst (1)

 

 

 

Motion to Approve the delegation requests by K. Overeem and M. Luce.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (5)

 

IV.

ITEMS FOR DIRECTION

 

None.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

18.

Deferred Matters List

 

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at February 14, 2017:

 

a)         items 1, 2, 6, 9 and 12 BE AMENDED to reflect the expected reply date of the 2nd Quarter of 2017; and,

 

b)         the Deferred Matters List, as amended in a) above, BE RECEIVED. 

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

19.

(ADDED) Basement Flooding Grant Program By-law

 

That the Civic Administration BE DIRECTED to:

 

a)            report back to the Civic Works Committee with a draft proposed by-law to amend By-law No. A.-7015-285 entitled “A by-law to repeal and replace By-law No. A.-6403-272 being “A By-law to provide for a City of London Sump Pump, Sewage Ejector, and Storm Private Drain Connection Grant Program to owners of semi-detached, detached and duplex residential properties, condominium corporations, and to non-profit housing co-operatives for units used for residential purposes” to provide for the following:

 

i)          a grant of up to 90% of the demonstrated installation costs; and,

 

ii)         remaining costs to be provided to the home owner by means of a loan with a repayment period of up to 10 years, with payments being applied to the property taxes; and,

 

b)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee with respect to anticipated uptake for the program and whether or not the anticipated uptake could be covered within the existing budget;

 

it being noted that the Civic Works Committee received the attached communication dated February 17, 2017, from Councillors V. Ridley and J. Helmer with respect to this matter.

 

Motion Passed

 

YEAS: M. van Holst, B. Armstrong, V. Ridley, P. Squire (4)

 

VI.

ADJOURNMENT

 

            The meeting adjourned at 7:09 PM.

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