Civic Works Committee

Report

Meeting #:7th Meeting of the Civic Works Committee
Date:
-
Location:
Council Chambers
PRESENT:
  • Councillors V. Ridley,
  • T. Park,
  • P. Hubert,
  • P. Squire,
  • and H. Usher
ABSENT:
  • Mayor M. Brown
ALSO PRESENT:
  • ​Councillors J. Helmer and M. van Holst; W. Abbott, J. Bunn, T. Copeland, G. Gauld, F. Gerrits, J. Kostyniuk, G. Kotsifas, S. Maguire, S. Mathers, M. McKillop, L. Pompilii, L. Rowe, A. Rozentals, K. Scherr, E. Soldo, S. Spring, J. Stanford, K. Teeter and B. Westlake-Power

     

    The meeting was called to order at 4:00 PM.


That it BE NOTED that no pecuniary interests were disclosed.

  • Moved by:H. Usher
    Seconded by:P. Hubert

    That Items 2.1 to 2.13 BE APPROVED.


    Motion Passed (5 to 0)
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the Greenway Wastewater Treatment Plant (WWTP) Rotary Drum Thickener Purchase:

    a)            the bid submitted by JWC Environmental Canada ULC in the amount of $191,307.00 (excluding HST) BE APPROVED in accordance with Section 12.2(b) of the City of London’s Procurement of Goods and Services Policy;

    b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 17, 2018;

    c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

    d)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-F17)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the proposed by-law appended to the staff report dated April 17, 2018 BE INTRODUCED at the Municipal Council meeting to be held on April 24, 2018 for the purpose of amending By-law PS-113 entitled “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2018-T08)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of Managing Director, Environmental & Engineering Services and City Engineer, the proposed by-law appended to the staff report dated April 17, 2018 BE INTRODUCED at the Municipal Council meeting to be held on April 24, 2018, in order to repeal By-law No. PS-113-18013 and amend the Traffic and Parking By-law (PS-113). (2018-T08)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the City’s involvement in water technology advancement:

    a)            an expansion to the number of available municipal infrastructure sites for technological research and demonstrations BE ENDORSED; and,

    b)            the concept of supporting Western University in expanding the current research partnership BE ENDORSED. (2018-E13)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the London Pollution Prevention and Control Plan - Master Plan:

    a)            the Master Plan Report appended to the staff report dated April 17, 2018 BE ACCEPTED;

    b)            a Notice of Completion BE FILED with the Municipal Clerk;

    c)            the above-noted Master Plan Report BE PLACED on public record for a 30-day review period; and,

    d)            the Civic Administration BE DIRECTED to include the recommended projects outlined in the Pollution Prevention and Control Plan in the Water and Wastewater and Treatment Budget as part of the next Multi-Year Budget process. (2018-E05)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the South London Wastewater Servicing Study:

    a)            the preferred wastewater servicing alternatives BE ACCEPTED in accordance with the Schedule B Municipal Class Environmental Assessment process requirements;

    b)            a Notice of Completion BE FILED with the Municipal Clerk; and,

    c)            the Municipal Class Environmental Assessment Schedule B project file for the South London Wastewater Servicing Study BE PLACED on public record for a 30-day review period. (2018-E05)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated April 17, 2018, with respect to the Thames River Clear Water Revival Initiative and associated water management plan, BE RECEIVED. (2018-E21)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the construction of Phase 3 of the Southwest Area Trunk Sanitary Sewer:

    a)            the bid submitted by L82 Construction Ltd., Suite A – 2070 Huron Street, London, ON, N5V 5A7, at its tendered price of $7,296,700.00 (excluding H.S.T.), for the construction of Phase 3 of the Southwest Area Trunk Sanitary Sewer, BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd., was the lowest of seven bids received and meets the City’s specifications and requirements in all areas;

    b)            AECOM Canada Ltd BE APPOINTED Consulting Engineers to complete the construction administration for the Southwest Area Trunk Sanitary Sewer – Phase 3 in accordance with the estimate, on file, at an upset amount of $482,025.50, including 10% contingency, excluding H.S.T., and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

    c)            the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated April 17, 2018;

    d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    e)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract; and,

    f)             the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-D22)


    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of the contract for the 2018 Watermain Cleaning and Structural Lining Project:

    a)            the bid submitted by Aquarehab (Canada) Inc., 2145 Michelin Street, Laval, Quebec, Canada, H7L 5B8, at its tendered price of $5,054,469.31 (excluding H.S.T.), for the 2018 Watermain Cleaning and Structural Lining program, BE ACCEPTED; it being noted that this is the second year of a three-year contract submitted by Aquarehab (Canada) Inc. and where unit prices were carried over from the original tendered contract plus a two percent increase as stipulated in the original contract.  The original bid submitted by Aquarehab (Canada) Inc. in 2017 was the lower of two bids received. The City has the sole discretion to renew the contract based on price and performance;

    b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 17, 2018;

    c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    d)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 16-105); and

    e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2018-F18)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of consultant construction supervision for the Cavendish Crescent and Avalon Street projects:

    a)            the following Consulting Engineering firms BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the projects, at the upset amounts identified below, in accordance with the estimate on file, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy:

    i)             Cavendish Crescent Phase 1 Reconstruction: Spriet Associates London Ltd. (Spriet), in the amount of $243,595.00 including contingency, (excluding HST); and,

    ii)            Avalon Street Reconstruction:  R.V. Anderson Associates Limited, in the amount of $526,399.50 including contingency, (excluding HST);

    b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 17, 2018;

    c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

    d)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to these projects (Cavendish Crescent, Phase 1 Tender 18-06, Avalon Street Tender 18-42); and,

    e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-T04)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to real-time travel data support for the current Transportation Intelligent Mobility Management System (TIMMS) project:

    a)            the Civic Administration BE AUTHORIZED to enter into, execute, and deliver an agreement with Google Inc. for its Waze Connected Citizens Program;

    b)            the Civic Administration BE AUTHORIZED to negotiate and approve the terms and conditions of the agreement with Google Inc. regarding its Waze Connected Citizens Program;

    c)            the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with Google Inc.; and,

    d)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2018-A03)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the award of consulting engineering services for the long-term water storage options environmental assessment (EW3617):

    a)            the proposal submitted by AECOM Canada Limited, 410-250 York Street, Citi Plaza, London, Ontario N6A 6K2, in the amount of $157,816, including 10% contingency, (excluding H.S.T.), BE AWARDED in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

    b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated April 17, 2018;

    c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

    d)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to effect these recommendations. (2018-A05)


    Yeas:
    Nays:

    Motion Passed
  • Moved by:H. Usher
    Seconded by:P. Hubert

    That the 3rd Report of the Transportation Advisory Committee, from its meeting held on March 27, 2018, BE RECEIVED.


    Yeas:
    Nays:

    Motion Passed
  • Moved by:P. Hubert
    Seconded by:H. Usher

    That, on the recommendation of the the Director, Development Services, the following actions be taken with respect to the proposed renaming of Centre Street:

    a)            subject to final approval of the Draft Approved Plan 39T-12501 and on approval of the proposed street name change by-law, as appended to the staff report dated April 17, 2018, to re-name the specified portion of Centre Street to Deveron Crescent, BE INTRODUCED at the Municipal Council Meeting to be held on April 24, 2018 in order to rename the portion of Centre Street lying east of Pond Mills Road, in the City of London, to Deveron Crescent; it being noted that the proposed by-law will come into force and effect within 30 days of the Draft Approval Plan 39T-12501 being registered at the Land Registry Office; and,

    b)            the Civic Administration BE DIRECTED to make the necessary arrangements to pay the costs associated with the street renaming, including, but not limited to, street signage, advertisement and by-law registration costs;

    it being noted that no individuals spoke at the public participation meeting associated with this matter. (2018-D29)


    Yeas: (5)V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
    Nays:

    Motion Passed (5 to 0)

    Additional Votes:


  • Moved by:H. Usher
    Seconded by:T. Park

    Motion to open the public participation meeting.


    Yeas: (4)V. Ridley, T. Park, P. Hubert, and H. Usher
    Nays:

    Motion Passed (4 to 0)
  • Moved by:T. Park
    Seconded by:H. Usher

    Motion to close the public participation meeting.


    Motion Passed (5 to 0)
  • Moved by:P. Hubert
    Seconded by:H. Usher

    That, on the recommendation of the Managing Director, Development & Compliance Services and Chief Building Official and the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the application by The Corporation of the City of London for street renamings:

    a)            the proposed by-law, as appended to the staff report dated April 17, 2018, BE INTRODUCED at the Municipal Council Meeting to be held on April 24, 2018 to undertake the following actions:

    i)             rename La Stradella between Scottsdale Street and Monterey Crescent to La Stradella Gate, effective September 1, 2018;

    ii)            rename Middlewoods between Sarnia Road and Lawson Road to Middlewoods Drive, effective September 1, 2018;

    iii)           rename Tallwood north of Windermere Road to Tallwood Circle, effective September 1, 2018; and,

    iv)           rename The Birches south of Agincourt Gardens  The Birches Place effective,  September 1, 2018;

    b)            the owners of the affected lots  BE COMPENSATED Two Hundred Dollars ($200.00) each for the costs associated with the municipal address change;

    c)            Environmental & Engineering Services BE DIRECTED to review and amend the Traffic and Parking By-Law, as appropriate; and,

    d)            the Civic Administration  BE DIRECTED  to make the necessary arrangements to pay the costs associated with the street renaming outlined in a) above, including, but not limited to, street signage, advertisement and by-law registration costs;

    it being noted that no individuals spoke at the public participation meeting associated with this matter. (2018-D29)


    Yeas: (5)V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
    Nays:

    Motion Passed (5 to 0)

    Additional Votes:


  • Moved by:H. Usher
    Seconded by:P. Hubert

    Motion to open the public participation meeting.


    Motion Passed (5 to 0)
  • Moved by:H. Usher
    Seconded by:P. Hubert

    Motion to close the public participation meeting.


    Motion Passed (5 to 0)
  • Moved by:P. Hubert
    Seconded by:H. Usher

    That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, with the support of the Waste Management Working Group, the following actions be taken with respect to the staff report dated April 17, 2018 related to the Draft Proposed Terms of Reference for the Environmental Assessment of the Proposed W12A Landfill Expansion:

    a)            the above-noted staff report BE RECEIVED;

    b)            the Draft Proposed Terms of Reference BE CIRCULATED for review and comment by the Government Review Team, Aboriginal Communities, stakeholders and the general public from April 26, 2018 to June 8, 2018;

    c)            the Civic Administration BE DIRECTED to consider the feedback from the consultation noted in part b), above, and revise the Draft Proposed Terms of Reference as appropriate; and,

    d)            in accordance with Council Policy, the revised Proposed Terms of Reference noted in part c), above, BE POSTED on the City of London’s website at least 30 days prior to a public participation meeting to be held by the Civic Works Committee, to consider the revised Proposed Terms of Reference;

    it being noted that the attached presentation from the Director, Environment, Fleet and Solid Waste, was received with respect to this matter. (2018-E07A)


    Yeas: (5)V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
    Nays:

    Motion Passed (5 to 0)
  • Moved by:V. Ridley
    Seconded by:H. Usher

    That the Civic Administration BE REQUESTED to review the 2019 waste pick up calendar and report back to the Civic Works Committee with a recommendation related to the best dates in the Spring for the unlimited container pick up. (2018-E07)


    Motion Passed (4 to 1)
  • Moved by:P. Hubert
    Seconded by:H. Usher

    That the Civic Works Committee Deferred List, as at April 9, 2018, BE RECEIVED.


    Yeas: (5)V. Ridley, T. Park, P. Hubert, P. Squire, and H. Usher
    Nays:

    Motion Passed (5 to 0)

The meeting adjourned at 5:45 PM.

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