I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Natural Resources Gas Franchise Agreement

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to a Franchise Agreement between The Corporation of the City of London and Natural Resources Gas Limited:

a)         the proposed by-law appended as Schedule ‘A’, to the staff report dated March 3, 2014, BE INTRODUCED at the Municipal Council meeting to be held on March 18, 2014, for the purpose of approving the Franchise Agreement between the City and Natural Resources Gas Limited, substantially in the form attached to the by-law and satisfactory to the City Solicitor; and,

b)         the Mayor and the City Clerk BE AUTHORIZED to execute the Franchise Agreement on behalf of the municipality.  (2014-L04)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

3.

2014 Watermain Cleaning and Structural Lining Contract Award (Tender No 13-115)

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the 2014 Watermain Cleaning and Structural Lining Project. (EW3563-14):

a)         the bid submitted by Fer-Pal Construction Ltd., 169 Fenmar Drive, North York, Ontario, M9L 1M6, at its tendered price of $4,157,466.00 (excluding H.S.T.), for the 2014 Watermain Cleaning and Structural Lining Program, BE ACCEPTED; it being noted that the bid submitted by Fer-Pal Construction Ltd. was the lowest of two bids received and meets the City's specifications and requirements in all areas;  it being further noted that this is the first year of a three-year contract, where the City has the sole discretion to renew the contract for two additional years based on price and performance;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 3, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-115); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that there are no anticipated additional annual operating costs to the Environmental and Engineering Services budget in 2014 and subsequent years associated with approval of this project; it being further noted that it is anticipated that this project will actually provide a savings to Water Operations by decreasing the amount of maintenance required on these newly-lined sections of watermain so that Operations can then focus their resources on distribution system challenges, including watermain flushing and lead service replacements elsewhere in the City.  (2014-L04A)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

4.

City of London 2013 Drinking Water Annual Report and Summary Report

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the 2013 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED for information.  (2014-E08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

5.

Single Source Purchase of a Replacement Pump at Springbank Pumping Station (EW3409-13)

Recommendation:  That, on the recommendation of the Director, Water and Wastewater, the following actions be taken with respect to the purchase of a replacement pump at the Springbank Pumping Station in accordance with section 14.4(d) of the Procurement of Goods and Services Policy:

a)         the quote of $93,380.00, excluding HST, as submitted by Flowserve US, Inc., 5310 Taneytown Pike, Taneytown, Maryland, U.S.A., 21787, BE ACCEPTED;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 3, 2014;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase; and,

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval.  (2014-F17)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

6.

Local Improvements Charges for Energy and Water Efficiency Improvements Update

Recommendation:  That the staff report dated March 3, 2014, with respect to an update on Local Improvement Charges for Energy and Water Efficiency Improvements BE REFERRED to the Corporate Services Committee. (2014-F21)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

III.

SCHEDULED ITEMS

7.

2nd Report of the Transportation Advisory Committee

Recommendation:  That the following actions be taken with respect to the 2nd Report of the Transportation Advisory Committee (TAC), from its meeting held on February 4, 2014:

a)            clause 1 BE REFERRED to the Civic Administration for further investigation and report back at a future meeting of the Civic Works Committee (CWC);  clause 1 reads as follows:   

“That the Steam Whistle Brewery public bicycle maintenance stations initiative BE SUPPORTED and the Civic Administration BE DIRECTED to provide a list of possible public bicycle maintenance station locations for a Spring, 2014 installation; it being noted that the Transportation Advisory Committee received the attached presentation from S. Taylor, Communications Director, Steam Whistle Brewing , with respect to this matter”; and,

b)            clauses 2 to 14, inclusive, BE RECEIVED;

it being noted that the CWC heard a verbal update from F. Berry, Chair, TAC, with respect to this matter.

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

8.

Share the Road Project

Recommendation:  That the Share the Road Project BE ENDORSED and BE REFERRED to the Civic Administration for appropriate action;  it being noted that the CWC received a presentation from B. McCall, Public Health Nurse, Middlesex-London Health Unit, with respect to this matter.  (2014-S08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

IV.

ITEMS FOR DIRECTION

9.

London Road Safety Strategy

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the London Road Safety Strategy:

a)         the Strategy Report Executive Summary, appended to the staff report dated March 3, 2014 as Appendix ‘A’, BE APPROVED as the basis for implementation of the Strategy; and,

b)         the Civic Administration BE DIRECTED to begin development and implementation of the City-led road safety action items as identified in Appendix ‘B’ of the staff report dated March 3, 2014.  (2014-T08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

10.

Red Light Camera Program

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Red Light Camera Program:

a)          the implementation of a Red Light Camera Program BE APPROVED, subject to a business case being provided as part of the 2016 Budget process, outlining capital and operating financial considerations; and,

b)              the Civic Administration BE AUTHORIZED to negotiate with the seven Ontario municipalities currently participating in the Red Light Camera Program for inclusion in the upcoming Request for Proposals; noting that successful implementation of the Red Light Camera Program would not start until 2017;

it being noted that the Civic Works Committee received the attached presentation from the Director, Roads and Transportation, with respect to this matter.   (2014-T08)

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

11.

(ADDED) Carling Arena Road Safety

That it BE NOTED that Councillor S. Orser expressed concern with respect to potential road safety issues in the vicinity of Carling Arena and was advised that the Civic Administration will review traffic control in that area.

12.

(ADDED) Winter Maintenance Update

That it BE NOTED that the Managing Director, Environmental and Engineering Services and City Engineer, provided an update with respect to the impact of the current weather on the 2014 Environmental and Engineering Services Budget and extended appreciation to staff providing these services; it being noted that future updates will be provided with respect to this matter.

VI.

ADJOURNMENT

The meeting adjourned at 5:23 PM.

Motion Passed

YEAS: S. Orser, P. Van Meerbergen, H.L. Usher, J.L. Baechler (4)