I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED no pecuniary interests were disclosed; it being noted that Councillor J. Helmer advised that he had been in contact with the Integrity Commission with respect to clause 5 of this Report, having to do with appointments to the London Public Library Board as one of the applicants is his contract assistants and has been advised that no pecuniary interest exists in this circumstance.

II.

CONSENT ITEMS

2.

STAFF REPORT - 2018 Budget Schedule

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the 2018 Budget dates BE APPROVED as contained in the staff report dated June 12, 2017.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher, J. Zaifman (11)

III.

SCHEDULED ITEMS

3.

Not to be heard before 4:00 PM - London & Middlesex Housing Corporation -  2016 Annual Meeting of the Shareholder Annual Resolutions

That the following actions be taken with respect to the 2016 Annual Meeting of the Shareholder for the London & Middlesex Housing Corporation:

a)            the presentation by Michael Buzzelli, Board Chair and Josh Browne, CEO, London & Middlesex Housing Corporation and the London & Middlesex Housing Corporation 2016 Annual Report BE RECEIVED; and,

b)            on the recommendation of the City Manager, the by-law attached to the staff report dated June 12, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council Meeting to be held on June 13, 2017 to:

i)              ratify and confirm the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation, attached as Schedule “A” to the by-law; and,

ii)             authorize the Mayor and the City Clerk to execute the Annual Resolutions of the Shareholder of London & Middlesex Housing Corporation, attached as Schedule “A” to the by-law.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

4.

Not to be heard before 4:30 PM - Housing Development Corporation, London - 2016 Annual Meeting of the Shareholder Annual Resolutions

That the following actions be taken with respect to the 2016 Annual General Meeting of the Housing Development Corporation, London:

a)         the presentation by Dick Brouwer, Board Chair and Stephen Giustizia, CEO, Housing Development Corporation, London BE RECEIVED; and,

b)         on the recommendation of the City Manager, the proposed by-law attached to the staff report dated June 12, 2017 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held June 13, 2017 to:

i)              ratify and confirm the Annual Resolution of the Shareholder of Housing Development Corporation, London attached to the staff report dated June 12, 2017 as Schedule “A” to the by-law;

ii)             authorize the Mayor and the City Clerk to execute the Annual Resolution of the Shareholder of Housing Development Corporation, London attached as Schedule “A” to the by-law.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

IV.

ITEMS FOR DIRECTION

5.

Consideration for Appointment to the London Public Library Board (Requires 1 Board Member)

That Michelle Boyce BE APPOINTED to the London Public Library for the term ending November 30, 2018, in accordance with the attached ranked ballot.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

6.

Consideration of Additional Interviewees for Appointment to the London Hydro Inc. Board of Directors (Requires 1 Board Member)

That Andrew N. Hrymak and Harry Joosten BE ADDED to the final interview process for an appointment to the London Hydro Inc. Board of Directors, in accordance with the attached ranked ballot.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

7.

2nd Report of the Governance Working Group

That the following actions be taken with respect to the 2nd Report of the Governance Working Group from its meeting held on May 25, 2017:

a)         on the recommendation of the City Manager, the following actions be taken with respect to the Council Policy Manual Review:

i)          the attached proposed by-law (Appendix B) BE INTRODUCED at the Municipal Council Meeting to be held on June 13, 2017 to revoke and repeal the following Council policies related to: The Cultural Policy for the Arts, FCM Annual Race Relations Award, Bicycle Friendly Award, Building on Old Landfill Sites, Mobile Homes, Moving Residential Buildings, Permits for Lots without Electric Services, Demolition Applications for Buildings in the Heritage Resources Inventory, House Moving Permits, Smoke Free Workplace Policy, Charitable Organizations and Community Groups Involved in Fundraising Activities for City-Owned Facilities, Use of Cell Phones and Pagers in Council Chambers – Prohibited, Execution of Documents Prior to Admittance, Termination of Residence, Funeral and Burial Expenses, Inventory Prior to Departure,  Refund from Residents’ Monthly Income, Minnie Rickard Bequest Fund, Inspections by Committee of Management, Purchasing of Items in Excess of $500.00, Execution of Will by Residents, Administration of Mortgages, Personal Trust Funds, Admission Policy, Opening Residents’ Mail, Committee of Management,  Discharge Policy, Use of Low Flow Oxygen, Holding of Beds, Level of Treatment Intervention & Health Care Directive, Payroll Deduction for Canada Savings Bonds, Capital Budget Appropriation Policy, Processing of Accounts Prior to Current Budget Approval,  Capital Budget Program, Introduction of New Capital Works Mid-Year, Financial Relationship with Library Board, Industrial Oversizing Reserve Fund, Impact of Appropriations to Capital Reserve Funds, and Major Institutional Capital Grants;

ii)         the attached proposed by-laws (Appendix C) BE INTRODUCED at the Municipal Council Meeting to be held on June 13, 2017 to revoke, repeal and replace the following Council policies related to: Bravery Awards, Athletic Travel Grants, Queen Elizabeth Scholarship, Mayor’s New Year’s Honour List, Civic Luncheons and Receptions, Diversity, Race Relations and Inclusivity Award, Methane Gas, Unprotected Excavations at Construction Sites, Requiring Building Permits for Buildings Constructed More Than One Year Prior, Use of Cafeteria as Staff Facility, Soliciting Funds in City Hall, Naming/Re-naming or Dedicating of Municipal Property, Buildings and Park Elements, City of London Days at the Budweiser Gardens, Use of Civic Square by Centennial Hall Events, Grants to Centennial Hall, Reduced Rental Rates for Non-Profit Groups, Objectives of Centennial Hall, Using Centennial Hall for City Sponsored Events, Lessee Protection and Non-Competitive Clauses, Releasing of Assets Once Residents’ Costs Paid, Funeral Expenses for Indigent Residents, Interest from Bequest Fund, Preferred Accommodation Charges, London Community Grants Policy, Investment Policy, Trust Funds, Donations Made for Non-Profit Organizations, Security Policy Regarding Letters of Credit, Identification of Operating Surpluses – Boards and Commissions, Lease Financing Policy, Multi-Year Budget Policy, Surplus/Deficit Policy, Assessment Growth Policy, and Debt Management Policy;

iii)         the attached proposed by-laws (Appendix D) BE INTRODUCED at the Municipal Council Meeting to be held on June 13, 2017 to adopt the following new Council policies:

A.            Corporate Plaques and Recognitions Policy;

B.            Outstanding London Ambassador Award Policy;

C.           Community Arts Investment Program Policy; and

D.           Capital Budget and Financing Policy; and

iv)        the Civic Administration BE DIRECTED to further review and report back on the necessity and appropriateness of Council policies related to:  Tours Onto the 12^th Floor Deck and Animals in City Hall;

it being noted that the Governance Working Group received the attached presentation from the Director, Community and Economic Innovation, with respect to this matter;

b)         the following actions be taken with respect to future meetings of the Governance    Working Group (GWG):

i)          the meeting dates of June 12, 2017, July 19, 2017 and August 21, 2017 BE CONFIRMED; and

ii)         the City Clerk BE DIRECTED to schedule additional meetings of the GWG to be held once a month to November 17, 2017; and

c)         clauses 1, 2 and 3, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

8.

COUNCIL MEMBER SUBMISSION - Rapid Transit Implementation Working Group

That Councillor van Holst BE APPOINTED to the Rapid Transit Implementation Working Group.

Motion Passed

YEAS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (10)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

9.

Ranked Ballot - Discussion

That the Governance Working Group BE DIRECTED to develop a formal policy for a ranked ballot voting process for citizen appointments to various Committees, Boards and Commissions.  

Motion Passed

YEAS: M. Brown, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, A. Hopkins, V. Ridley, H.L. Usher (9)

NAYS: M. van Holst (1)

VI.

ADJOURNMENT