<A> Council Agenda INCLUDING ADDEDS February 13, 2018 - 4:00 PM This Council meeting will be televised by Cable 13 commencing at 9:00 PM. The Council will break for dinner from approximately 6:30 – 7:00 PM, as required. I DISCLOSURES OF PECUNIARY INTEREST II RECOGNITIONS 1. His Worship the Mayor will present a cheque to the United Way London Middlesex for the 2017 United Way Campaign. 2. His Worship the Mayor will present a cheque to the London Food Bank on behalf of the Corporations' Business Cares Food Drive 2017. III REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC IV COUNCIL, IN CLOSED SESSION MOTION FOR IN CLOSED SESSION (Council will remain In Closed Session until approximately 5:15 PM, at which time Council will rise and reconvene in Public Session; Council may resume In Closed Session later in the meeting, if required.) That Council rise and go into Council, In Closed Session, for the purpose of considering the following: a) A matter pertaining to information that constitutes commercial information that is supplied in confidence to the City and if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Middlesex-London Health Unit Board. (C1/3/CPSC) b) A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition of land the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition of land that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed disposition of land whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition of land. (C1/4/CSC) c) A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (C2/4/CSC) V CONFIRMATION AND SIGNING OF THE MINUTES OF THE THIRD MEETING HELD ON JANUARY 30, 2018 VI COMMUNICATIONS AND PETITIONS VII MOTIONS OF WHICH NOTICE IS GIVEN VIII REPORTS 3rd Report of the Civic Works Committee 1. Disclosures of Pecuniary Interest 2. Absent From Meeting 3. Contract Award - T17-130 Wonderland Road South Two-Lane Upgrade 4. Amendments to the Traffic and Parking By-law (Relates to Bill No. 85) 5. Hamilton Road Infrastructure Lifecycle Renewal - Chesley Avenue to Egerton Street - Hydro and Telecommunication Utility Locations 6. Contract Award - Tender No. 17-129 Western Road/Wharncliffe Road North Improvements Phase 2 7. Consultant Assignments - Southeast Pressure Zone Development - Construction Administration 8. Sole Source Award - Acoustic Fiber Optic Monitoring Contract Project No. EW3538 9. Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Fox Hollow Stormwater Management Facility No. 1-North Cell (ESSWM-FH1) 10. Contract Award - T17-56 North Lambeth P9 Stormwater Management Facility (ESSWM - DCNLP9) 11. Weeping Tile Disconnection Promotional Canvassing Campaign 12. 2017 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System 13. Contract Price Increase - Tender T17-15 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project 14. Strategic Plan Variance Report 15. 1st Report of the Waste Management Working Group 16. 1st Report of the Transportation Advisory Committee 17. Wharncliffe Road South Environmental Study Report 18. 2nd Report of the Cycling Advisory Committee 19. Underground Utilities on Hamilton Road 20. Private Drain Connection (PDC) Projects 21. Pedestrian Sidewalk - Pack Road and Colonel Talbot Road - J. Burns 22. Deferred Matters List 3rd Report of the Community and Protective Services Committee 1. Disclosures of Pecuniary Interest 2. Middlesex-London Health Unit Site Selection 4th Report of the Corporate Services Committee 1. Disclosures of Pecuniary Interest 2. City of London Days at Budweiser Gardens - United Way London & Middlesex 3. Amendment to Flags at City Hall Policy (Relates to Bill No. 84) 4. Strategic Plan Progress Variance 5. Declare Surplus and Sale - 330 Thames Street (South Portion) 6. Apportionment of Taxes 7. Consideration of Appointment to the Transportation Advisory Committee (Requires 2 Members at Large) 8. Consideration of Appointment to the Accessibility Advisory Committee (Requires 1 Member at Large) 9. Forest City Beer Fest 2018 Winter Pop Up Bar - Request for Designation as a Municipally Significant Event IX ADDED REPORTS 1st Report of the Audit Committee 1. Disclosures of Pecuniary Interest 2. Election of Vice-Chair for the term ending November 30, 2018 3. Audit Planning Report for the Year Ended December 31, 2017 4. London Downtown Closed Circuit Television Program – Report on the Results of Applied Specified Auditing Procedures for the Year Ending December 31, 2017 5. Building Permit Review - Internal Audit Report 6. Freedom of Information Process Review - Final Internal Audit Report 7. Internal Audit Summary Update Memo 8. June 2017 - December 2018 Internal Audit Dashboard as at January 29, 2018 9. Observation Summary as at January 29, 2018 3rd Report of the Strategic Priorities and Policy Committee 4th Public Report of the Council In Closed Session X DEFERRED MATTERS XI ENQUIRIES XII EMERGENT MOTIONS XIII BY-LAWS BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME: Bill No. 83 By-law No. A.-_____ A by-law to confirm the proceedings of the Council Meeting held on the 13th day of February, 2018. (City Clerk) Bill No. 84 By-law No. CPOL.-_____ A by-law to amend By-law No. CPOL.-114-366 being “A by-law to revoke and repeal Council policy related to Flags at City Hall and replace it with a new Council policy entitled Flags at City Hall.” (3/4/CSC) Bill No. 85 By-law No. PS-113-18____ A by-law to amend By-law No. PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (4/3/CWC) Bill No. 86 By-law No. S.-_____ A by-law to assume certain works and services in the City of London. (Andover Trails Phase 3, Plan 33M-634) (City Engineer) Bill No. 87 By-law No. S.-_____ A by-law to assume certain works and services in the City of London. (Bierens Subdivision Plan 33M-636) (City Engineer) Bill No. 88 By-law No. S.-_____ A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Base Line Road East, west of Wortley Road) (Chief Surveyor - pursuant to Consent B.018/17 and in accordance with Zoning By-law Z-1) Bill No. 89 By-law No. S.-_____ A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Colonel Talbot Road, north of Main Street) (Chief Surveyor - require dedication at the present time as public highway) Bill No. 90 By-law No. S.-_____ A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Grey Street, west of William Street) (Chief Surveyor - pursuant to Consent B.048/16 and in accordance with Zoning By-law Z-1) Bill No. 91 By-law No. S.-_____ A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening to Wharncliffe Road South and Wonderland Road South) (Chief Surveyor - pursuant to SP15-027453 and in accordance with Zoning By-law Z-1) Bill No. 92 By-law No. S.-_____ A by-law to lay out, constitute, establish and assume lands in the City of London as public highway. (as widening Windermere Court West, east of Ryersie Road) (Chief Surveyor - requires dedication at the present time on Windermere Court West (due to an oversight in 1986) as public highway) XIV ADJOURNMENT No Item Selected This item has no attachments1.CONFIRMATION AND SIGNING OF THE MINUTES OF THE THI - 2018-01-30 Minutes.pdf2.CONFIRMATION AND SIGNING OF THE MINUTES OF THE THI - 2018-01-29 SPPC Report 2.pdf3.CONFIRMATION AND SIGNING OF THE MINUTES OF THE THI - Released in Public.pdf1.3rd Report of the Community and Protective Service - 2018-02-05 CPSC Report 3.pdf1.4th Report of the Corporate Services Committee - 2018-02-06 CSC Report 4.pdf2.4th Report of the Corporate Services Committee - 2018-02-06 Ranked Ballot - TAC.pdf3.4th Report of the Corporate Services Committee - 2018-02-06 Ranked Ballot - ACCAC.pdf1.3rd Report of the Civic Works Committee - 2018-02-06 CWC Report 3.pdf1.1st Report of the Audit Committee - 2018-02-07 Audit 1.pdf2.1st Report of the Audit Committee - 2018-02-07 London Hydro.pdf3.1st Report of the Audit Committee - 2018-02-07 London Hydro-1.pdf1.Absent From Meeting - 2018-02-06 - Submission - VRidley - Absent from Meeting.pdf1.Contract Award - T17-130 Wonderland Road South T - 2018-02-06 SR - Contract Award T17-130 Wonderland Rd S Two Lane Upgrade.pdf2.Contract Award - T17-130 Wonderland Road South T - 2018-02-06 SR - Wonderland S Phase 2 Award - SOF.pdf1.Amendments to the Traffic and Parking By-law Rela - 2018-02-06 SR - Amendments to the Traffic and Parking By-law.pdf1.Hamilton Road Infrastructure Lifecycle Renewal - - 2018-02-06 SR - Hamilton Road Infrastructure Lifecycle Renewal.pdf1.Contract Award - Tender No. 17-129 Western RoadW - 2018-02-06 SR - Contract Award Tender No. 17-129 Western Road Wharncliffe Road North Improvements Phase 2.pdf2.Contract Award - Tender No. 17-129 Western RoadW - 2018-02-06 SR - Contract Award Tender No. 17-129 Western Road Wharncliffe Road North Improvements Phase 2-SOF.pdf1.Consultant Assignments - Southeast Pressure Zone - 2018-02-06 SR - Consultant Assignments Southeast Pressure Zone Development Construction Administration.pdf2.Consultant Assignments - Southeast Pressure Zone - 2018-02-06 SR - Consultant Assignments Southeast Pressure Zone Development Construction Administration-SOF.pdf3.Consultant Assignments - Southeast Pressure Zone - 2018-02-06 SR - Consultant Assignments Southeast Pressure Zone Development Construction Administration - MAP.pdf1.Sole Source Award - Acoustic Fiber Optic Monitori - 2018-02-06 SR - Sole Source Award Acoustic Fiber Optic Monitoring Contract Project No EW3538.pdf2.Sole Source Award - Acoustic Fiber Optic Monitori - 2018-02-06 SR - Sole Source Award Acoustic Fiber Optic Monitoring Contract Project No EW3538-SOF.pdf1.Appointment of Consulting Engineer for Detailed De - 2018-02-06 SR -Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Foxhollow Stormwater Management Facility No. 1-North Cell ESSWM-FH1.pdf2.Appointment of Consulting Engineer for Detailed De - 2018-02-06 SR -Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Foxhollow Stormwater Management Facility-SOF.pdf3.Appointment of Consulting Engineer for Detailed De - 2018-02-06 SR -Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Foxhollow Stormwater Management Facility No. 1-North Cell ESSWM-FH1-MAP.pdf1.Contract Award - T17-56 North Lambeth P9 Stormwat - 2018-02-06 SR - Contract Award Tender No. T17-56 North Lambeth P9 Stormwater Management Facility.pdf2.Contract Award - T17-56 North Lambeth P9 Stormwat - 2018-02-06 SR - Contract Award Tender No. T17-56 North Lambeth P9 Stormwater Management Facility-SOF.pdf3.Contract Award - T17-56 North Lambeth P9 Stormwat - 2018-02-06 SR - Contract Award Tender No. T17-56 North Lambeth P9 Stormwater Management Facility-MAP.pdf1.Weeping Tile Disconnection Promotional Canvassing - 2018-02-06 SR - Flooding Matters Weeping Tile Disconnection Promotional Campaign.pdf1.2017 Ministry of the Environment and Climate Chang - 2018-02-06 SR - 2017 Ministry of the Enviornment and Climate Change Inspection Report for CoL.pdf2.2017 Ministry of the Environment and Climate Chang - 2018-02-06 SR - 2017 Ministry of the Enviornment and Climate Change Inspection Report for CoL-AppA.pdf1.Contract Price Increase - Tender T17-15 Infrastru - 2018-02-06 SR - Contract Price Increase Tender T17-15 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project.pdf2.Contract Price Increase - Tender T17-15 Infrastru - 2018-02-06 SR - Contract Price Increase Tender T17-15 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project - SOF.pdf1.Strategic Plan Variance Report - 2018-02-06 SR - Strategic Plan Variance Report.pdf1.1st Report of the Waste Management Working Group - 2018-01-18 WMWG Report 1.pdf1.1st Report of the Transportation Advisory Committe - 2018-01-23 TAC Report 1 - cwc.pdf1.Wharncliffe Road South Environmental Study Report - 2018-02-06 SR - Wharncliffe Road South Environmental Study Report.pdf2.Wharncliffe Road South Environmental Study Report - 2018-02-06 SR - Wharncliffe Road South Environmental Study Report-App A.pdf3.Wharncliffe Road South Environmental Study Report - 2018-02-06 -CWC - PS - N. Finlayson-Wharncliffe Road WideningADDED.pdf1.2nd Report of the Cycling Advisory Committee - 2018-01-17 CAC Report 2 - cwc.pdf1.Underground Utilities on Hamilton Road - 2018-02-06 CS - M. vanHolst.pdf2.Underground Utilities on Hamilton Road - 2018-02-06 CS - M. vanHolst 2.pdf1.Private Drain Connection PDC Projects - 2018-02-06 -CWC - CS - PDC - TPark.pdf1.Pedestrian Sidewalk - Pack Road and Colonel Talbo - 2018-02-06 PS - Pedestrian Crosswalk - Pack and Colonel Talbot - Burns.pdf1.Deferred Matters List - CWC Deferred List as at Jan 16 2018.pdf1.Middlesex-London Health Unit Site Selection - 2018-02-05 Report - Middlesex-London Health Unit Site Selection.pdf1.City of London Days at Budweiser Gardens - United - 2018-02-06 Staff Report - City of London Budweiser Gardens-United Way London.pdf1.Amendment to Flags at City Hall Policy Relates to - 2018-02-06 Staff Report - Amendment to Flags at City Hall Policy.pdf1.Strategic Plan Progress Variance - 2018-02-06 Staff Report - Strategic Plan Progress Variance.pdf1.Declare Surplus and Sale - 330 Thames Street Sout - 2018-02-06 Staff Report - 330 Thames Street.pdf1.Apportionment of Taxes - 2018-02-06 Staff Report - Apportionment of Taxes.pdf1.Consideration of Appointment to the Transportation - Application - TAC - Foster.pdf2.Consideration of Appointment to the Transportation - Application - TAC - Khan.pdf3.Consideration of Appointment to the Transportation - Application - TAC - Morgan.pdf4.Consideration of Appointment to the Transportation - Application - TAC - OConnell.pdf5.Consideration of Appointment to the Transportation - Application - TAC - Worsfold.pdf1.Consideration of Appointment to the Accessibility - Application - ACCAC - Ashford-Smith.pdf2.Consideration of Appointment to the Accessibility - Application - ACCAC - Quesnel P.pdf3.Consideration of Appointment to the Accessibility - Application - ACCAC - Wilson.pdf1.Forest City Beer Fest 2018 Winter Pop Up Bar - Req - 2018-02-06 Submission - Forest City Beer - Municipal Significance.pdf1.A by-law to confirm the proceedings of the Council - 83.pdf1.A by-law to amend By-law No. CPOL.-114-366 being - 84.pdf1.A by-law to amend By-law No. PS-113 entitled A - 85.pdf1.A by-law to assume certain works and services in t - 86.pdf1.A by-law to assume certain works and services in t - 87.pdf1.A by-law to lay out constitute establish and ass - 88.pdf1.A by-law to lay out constitute establish and ass - 89.pdf1.A by-law to lay out constitute establish and ass - 90.pdf1.A by-law to lay out constitute establish and ass - 91.pdf1.A by-law to lay out constitute establish and ass - 92.pdf1.Audit Planning Report for the Year Ended December - 2018-02-07 Submission - Audit Planning Report.pdf1.London Downtown Closed Circuit Television Program - 2018-02-07 Submission - Results of Applying Specified Audit Procedures.pdf1.Building Permit Review - Internal Audit Report - 2018-02-07 Submission - Building Permit Review.pdf1.Freedom of Information Process Review - Final Inte - 2018-02-07 Submission - Freedom of Information Process Review.pdf1.Internal Audit Summary Update Memo - 2018-02-07 Submission - Internal Audit Summary Update.pdf1.June 2017 - December 2018 Internal Audit Dashboard - 2018-02-07 Submission - Internal Audit Dashboard.pdf1.Observation Summary as at January 29 2018 - 2018-02-07 Submission - Observation Summary.pdf1.3rd Report of the Strategic Priorities and Policy - 2018-02-12 SPPC Report 3.pdf