Council

Agenda

INCLUDING ADDEDS

February 13, 2018 - 4:00 PM

This Council meeting will be televised by Cable 13 commencing at 9:00 PM.

The Council will break for dinner from approximately 6:30 – 7:00 PM, as required. 

I

DISCLOSURES OF PECUNIARY INTEREST

II

RECOGNITIONS

1.

His Worship the Mayor will present a cheque to the United Way London Middlesex for the 2017 United Way Campaign.

2.

His Worship the Mayor will present a cheque to the London Food Bank on behalf of the Corporations' Business Cares Food Drive 2017.

III

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

IV

COUNCIL, IN CLOSED SESSION

MOTION FOR IN CLOSED SESSION (Council will remain In Closed Session until approximately 5:15 PM, at which time Council will rise and reconvene in Public Session; Council may resume In Closed Session later in the meeting, if required.)

That Council rise and go into Council, In Closed Session, for the purpose of considering the following:

a)

A matter pertaining to information that constitutes commercial information that is supplied in confidence to the City and if disclosed could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Middlesex-London Health Unit Board. (C1/3/CPSC)

b)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition of land the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition of land that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed disposition of land whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed disposition of land. (C1/4/CSC)

c)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (C2/4/CSC)

V

CONFIRMATION AND SIGNING OF THE MINUTES OF THE THIRD MEETING HELD ON JANUARY 30, 2018

VI

COMMUNICATIONS AND PETITIONS

VII

MOTIONS OF WHICH NOTICE IS GIVEN

VIII

REPORTS

3rd Report of the Civic Works Committee

1.

Disclosures of Pecuniary Interest

2.

Absent From Meeting

3.

Contract Award  -  T17-130 Wonderland Road South Two-Lane Upgrade

4.

Amendments to the Traffic and Parking By-law (Relates to Bill No. 85)

5.

Hamilton Road Infrastructure Lifecycle Renewal -  Chesley Avenue to Egerton Street -  Hydro and Telecommunication Utility Locations

6.

Contract Award -  Tender No. 17-129 Western Road/Wharncliffe Road North Improvements Phase 2

7.

Consultant Assignments -  Southeast Pressure Zone Development -  Construction Administration

8.

Sole Source Award - Acoustic Fiber Optic Monitoring Contract Project No. EW3538

9.

Appointment of Consulting Engineer for Detailed Design and Contract Administration of the Fox Hollow Stormwater Management Facility No. 1-North Cell (ESSWM-FH1)

10.

Contract Award  - T17-56 North Lambeth P9 Stormwater Management Facility (ESSWM  - DCNLP9)

11.

Weeping Tile Disconnection Promotional Canvassing Campaign

12.

2017 Ministry of the Environment and Climate Change Inspection Report for the City of London Water Distribution System

13.

Contract Price Increase -  Tender T17-15 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project

14.

Strategic Plan Variance Report

15.

1st Report of the Waste Management Working Group

16.

1st Report of the Transportation Advisory Committee

17.

Wharncliffe Road South Environmental Study Report

18.

2nd Report of the Cycling Advisory Committee

19.

Underground Utilities on Hamilton Road

20.

Private Drain Connection (PDC) Projects

21.

Pedestrian Sidewalk  - Pack Road and Colonel Talbot Road - J. Burns

22.

Deferred Matters List

3rd Report of the Community and Protective Services Committee

1.

Disclosures of Pecuniary Interest

2.

Middlesex-London Health Unit Site Selection

4th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interest

2.

City of London Days at Budweiser Gardens - United Way London & Middlesex

3.

Amendment to Flags at City Hall Policy (Relates to Bill No. 84)

4.

Strategic Plan Progress Variance

5.

Declare Surplus and Sale - 330 Thames Street (South Portion)

6.

Apportionment of Taxes

7.

Consideration of Appointment to the Transportation Advisory Committee (Requires 2 Members at Large)

8.

Consideration of Appointment to the Accessibility Advisory Committee (Requires 1 Member at Large)

9.

Forest City Beer Fest 2018 Winter Pop Up Bar - Request for Designation as a Municipally Significant Event

IX

ADDED REPORTS

1st Report of the Audit Committee

1.

Disclosures of Pecuniary Interest

2.

Election of Vice-Chair for the term ending November 30, 2018

3.

Audit Planning Report for the Year Ended December 31, 2017

4.

London Downtown Closed Circuit Television Program – Report on the Results of Applied Specified Auditing Procedures for the Year Ending December 31, 2017

5.

Building Permit Review - Internal Audit Report

6.

Freedom of Information Process Review - Final Internal Audit Report

7.

Internal Audit Summary Update Memo

8.

June 2017 - December 2018 Internal Audit Dashboard as at January 29, 2018

9.

Observation Summary as at January 29, 2018

3rd Report of the Strategic Priorities and Policy Committee

4th Public Report of the Council In Closed Session

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Bill No. 83 By-law No. A.-_____

A by-law to confirm the proceedings of the Council Meeting held on the 13th day of February, 2018. (City Clerk)

Bill No. 84 By-law No. CPOL.-_____

A by-law to amend By-law No. CPOL.-114-366 being “A by-law to revoke and repeal Council policy related to Flags at City Hall and replace it with a new Council policy entitled Flags at City Hall.” (3/4/CSC)

Bill No. 85 By-law No. PS-113-18____

A by-law to amend By-law No. PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (4/3/CWC)

Bill No. 86 By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Andover Trails Phase 3, Plan 33M-634) (City Engineer)

Bill No. 87 By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Bierens Subdivision Plan 33M-636) (City Engineer)

Bill No. 88 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Base Line Road East, west of Wortley Road) (Chief Surveyor - pursuant to Consent B.018/17 and in accordance with Zoning By-law Z-1)

Bill No. 89 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Colonel Talbot Road, north of Main Street) (Chief Surveyor - require dedication at the present time as public highway)

Bill No. 90 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Grey Street, west of William Street) (Chief Surveyor - pursuant to Consent B.048/16 and in accordance with Zoning By-law Z-1)

Bill No. 91 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wharncliffe Road South and Wonderland Road South) (Chief Surveyor - pursuant to SP15-027453 and in accordance with Zoning By-law Z-1)

Bill No. 92 By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening Windermere Court West, east of Ryersie Road) (Chief Surveyor - requires dedication at the present time on Windermere Court West (due to an oversight in 1986) as public highway)

XIV

ADJOURNMENT