Civic Works Committee

Report

Meeting #:	6th Meeting of the Civic Works Commitee
Date:	Wednesday, April 04, 2018 at 4:00 P.m. - 6:00 P.m.
Location:	Council Chambers

PRESENT:

• Councillors V. Ridley,
• P. Hubert,
• and H. Usher

ABSENT:

• T. Park,
• P. Squire,
• and Mayor M. Brown

ALSO PRESENT:

• Councillors J. Helmer, A. Hopkins, M. van Holst; ​J. Bunn, J. Corbeth, M. Davenport, A. Dunbar, K. Grabowski, D. MacRae, K. Scherr, E. Soldo, S. Spring, J. Stanford, B. Westlake-Power

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that Councillor V. Ridley disclosed a pecuniary interest in clauses 2.4 and 6.1 of this Report, having to do with the Outcome of Ontario Municipal Greenhouse Gas (GHG) Challenge Fund Applications and a Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations/Confidential Trade Secret or Scientific, Technical, Commercial or Financial Information Belonging to the City, respectively, by indicating that her spouse works for Union Gas.

2.

Consent

• Moved by: H. Usher
  Seconded by: P. Hubert

  That Items 2.2, 2.3 and 2.5 BE APPROVED.

  
  Motion Passed (3 to 0)

2.1

2018 Annual Warranted Sidewalk Program

• Moved by: P. Hubert
  Seconded by: H. Usher

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 4, 2018 with respect to the 2018 Annual Warranted Sidewalk Program:

  a)            the proposed new sidewalks identified in the above-noted staff report BE ENDORSED for implementation; it being noted that Chippendale Crescent will be removed from the program; and,

  b)            the Civic Administration BE DIRECTED to develop a neighbourhood strategy for the implementation of sidewalks around the Byron Southwood Public School;

  it being noted that a communication from K. Buchanan, 378 Colville Boulevard was received with respect to this matter (2018-T04)

  
  

  Yeas: (3)	V. Ridley, P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (3 to 0)

2.2

Contract Award - Tender No. T18-16 -  Infrastructure Renewal Project - Contract 15 -  Main Street

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 4, 2018 related to the Main Street Infrastructure Lifecycle Renewal project:

  a)            the bid submitted by L82 Construction Ltd. at its corrected tendered price of $8,233,236.86 (excluding HST), BE ACCEPTED; it being noted that the bid submitted by L82 Construction Ltd was the lowest of six (6) bids received and meets the City’s specifications and requirements in all areas;

  b)            IBI Group Inc., BE AUTHORIZED to carry out the resident inspection and contract administration in the amount of $815,630.20 (excluding HST), in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  c)            the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the above-noted staff report;

  d)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (T18-16); and,

  f)             the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, as required, to give effect to these recommendations. (2018-T04)

  
  

  Yeas:
  Nays:

  
  Motion Passed

2.3

Single Source 18-08 - Supply and Delivery of Traffic Paint

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 4, 2018 related to the award of the supply and delivery of glass beads and traffic paint:

  a)            approval hereby BE GIVEN to enter into a three (3) year contract for the supply and delivery of traffic paint to Ennis Paint, 850 McKay Road, Pickering, Ontario, L1W 2Y4, in the amount of $106,782.00 (excluding taxes) annually;

  b)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these contracts;

  c)            the approval hereby given BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental & Engineering Services and City Engineer; and,

  d)            the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2018-F17)

  
  Motion Passed

2.4

Outcome of Ontario Municipal Greenhouse Gas (GHG) Challenge Fund Applications

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Environmental & Engineering Services and City Engineer, the staff report dated April 4, 2018 with respect to the outcome of the Ontario Municipal Greenhouse Gas (GHG) Challenge Fund applications, BE RECEIVED. (2018-F11)

  
  

  Yeas: (2)	P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (2 to 0)

2.5

4th Report of the Cycling Advisory Committee

• Moved by: H. Usher
  Seconded by: P. Hubert

  That the following actions be taken with respect to the 4th Report of the Cycling Advisory Committee from its meeting held on March 21, 2018:

  a)            the 3rd Report of the Cycling Advisory Committee, from its meeting held on February 21, 2018, BE AMENDED in clause 9 by deleting the words "Bike Fest" and by replacing them with the words "London Celebrates Cycling";

  b)            the following actions be taken with respect to Cycling Workshops and Conferences:

  i)            a policy BE ESTABLISHED whereby the Cycling Advisory Committee will provide up to seventy-five percent of funding, to a maximum of $300.00, on an annual basis, for any Member(s) wishing to attend a Workshop or Conference; and,

  ii)            the expenditure of $300.00 BE APPROVED for R. Henderson to attend the Share the Road Cycling Coalition 2018 Ontario Bike Summit Conference, being held in Toronto from April 16 to 18, 2018; it being noted that R. Henderson will report back on the Conference at the next Cycling Advisory Committee meeting.  (See attached information on the 2018 Ontario Bike Summit Conference.); it being noted that there are sufficient funds in the current Cycling Advisory Committee budget to accommodate the above-noted expenditure; and,

  c)            clauses 1.1, 3.2, 3.3, 3.4, 3.5, 3.6, 5.2, 5.3 and 6.1 BE RECEIVED.

  
  

  Yeas:
  Nays:

  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Paratransit

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the following actions be taken with respect to the delegation request by M. Markiton:

  a)            the London Transit Commission BE REQUESTED to make contact with M. Markiton with respect to her issues with Paratransit; and,

  b)            the request for delegation status BE APPROVED for a future meeting of the CWC, if required; it being noted that the Committee Secretary will follow-up with respect to this matter;

  it being noted that a communication from M. Markiton was received with respect to this matter. (2018-T03)

  
  

  Yeas: (3)	V. Ridley, P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (3 to 0)

4.2

Pedestrian Safety

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the communication from R. Millard and M. Ratcliffe with respect to pedestrian safety and keeping bicycles off of City sidewalks BE REFERRED to the Cycling Advisory Committee for review and comment.

  
  

  Yeas: (3)	V. Ridley, P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (3 to 0)

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the Civic Works Committee Deferred List, as at March 26, 2018, BE RECEIVED.

  
  

  Yeas: (3)	V. Ridley, P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (3 to 0)

6.

Confidential

6.1

Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations/Confidential Trade Secret or Scientific, Technical, Commercial or Financial Information Belonging to the City

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the Civic Works Committee convene in closed session with respect to a matter pertaining to a position, plan, procedure, criteria or instruction to be applied to negotiations carried on by the Corporation, including communications for that purpose, and commercial or financial information that belongs to the municipality that has monetary value or potential monetary value, including communications for that purpose, as it relates to a Request for Proposals process being conducted by Union Gas Limited.

  
  

  Yeas: (3)	V. Ridley, P. Hubert, and H. Usher
  Nays:

  
  Motion Passed (3 to 0)

  The Civic Works Committee convened in camera from 4:48 PM to 5:22 PM.

  
  

7.

Adjournment

The meeting stood adjourned at 5:22 PM due to a lack of quorum.