I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

6th Report of the Transportation Advisory Committee

Recommendation:  That the 6th Report of the Transportation Advisory Committee from its meeting held on May 1, 2012, BE RECEIVED.

3.

Dundas Street Improvements - Formulating an Implementation Plan

Recommendation:  That the following actions be taken with respect to formulating of an implementation plan for the Dundas Street improvements:

a)         the report dated May 14, 2012, from the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, BE RECEIVED; and,

b)         a Scoping Study budget in the amount of $100,000, excluding H.S.T., BE APPROVED, to formulate an improvement plan for Dundas Street, from Ridout Street to Wellington Street and Dundas Street; it being noted that the purpose of the Scoping Study is to set a project plan, including budget and timelines for stakeholder consultation, design and construction; it being further noted that funding will be from other previously approved projects.

4.

Amendments to the Traffic and Parking By-law

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the attached proposed by-law (Appendix “A”) BE INTRODUCED at the Municipal Council meeting to be held on May 22, 2012, for the purpose of amending the Traffic and Parking By-law (P.S. 111).

5.

2012 Infrastructure Lifecycle Renewal Program, Contract #2B - Stanley Street Reconstruction (Tender 12-17)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the 2012 Lifecycle Renewal Program, Contract #2B, for the Stanley Street Reconstruction Project (ES2414, ES2414-11, EW3787-11, EW3787-12, TS1446-11, TS4067-12, TS5123-12):

a)         the bid submitted by AAR CON Excavating (AAR CON), 10998 Longwoods Road, Delaware, ON, N0L 1E0, at its tendered price of $2,627,876.11, excluding H.S.T., for the 2012 Infrastructure Lifecycle Renewal Program, Contract #2B project, BE ACCEPTED; it being noted that the bid submitted by AAR CON was the lowest of six (6) bids received and meets the City's specifications and requirements in all areas;

b)         Dillon Consulting Ltd. (DILLON), 1400 – 130 Dufferin Ave, London, ON, N6A 5R2, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $345,598.00, excluding H.S.T.; it being noted that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-17); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

6.

2012 Infrastructure Lifecycle Renewal Program, Contract #8 - Dufferin and Prospect Avenues Reconstruction (Tender 12-22)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the 2012 Lifecycle Renewal Program, Contract #8, for the Dufferin Avenue and the Prospect Avenue Reconstruction Project (ES2414, ES2414-12, EW3765-11):

a)         the bid submitted by L82 Construction Limited (L82), 2070 Huron Street East, Suite A, London, ON, N5V 5A7, at its tendered price of $1,527,042.31, excluding H.S.T., for the 2012 Infrastructure Lifecycle Renewal Program, Contract #8 project, BE ACCEPTED; it being noted that the bid submitted by L82 was the lowest of eight (8) bids received and meets the City's specifications and requirements in all areas;

b)         Archibald, Gray, Mckay Consulting Engineers (AGM), 3514 White Oak Road, London, ON, N6E 2Z9, BE AUTHORIZED to complete the remainder of design and to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $159,720.00, excluding H.S.T.; it being noted that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-22); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

7.

2012 Infrastructure Lifecycle Renewal Program, Contract #7 - Maitland Street from Dundas Street to York Street Reconstruction (Tender 12-27)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the 2012 Lifecycle Renewal Program, Contract #7, for the Maitland Street from Dundas Street to York Street Reconstruction Project (ES2414-12, EW3765-12, TS 4067-11):

a)         the bid submitted by Omega Contractors Inc. (Omega), 4104 Breck Avenue, London, ON, N6L 1B5, at its tendered price of $1,467,601.36, excluding H.S.T., for the 2012 Infrastructure Lifecycle Renewal Program, Contract #7 project, BE ACCEPTED; it being noted that the bid submitted by Omega was the lowest of seven (7) bids received and meets the City's specifications and requirements in all areas;

b)         IBI Group (IBI), 203-350 Oxford Street West, London, ON, N6H 1T3, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an amount of $167,445.77, excluding H.S.T.; it being noted that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

e)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-27); and,

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

8.

Greenway Pollution Control Centre Dewatering (Project ES2095) (Tender 12-46)

Recommendation:  That, notwithstanding the recommendation of the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, with respect to the Greenway Pollution Control Centre Dewatering project, a special meeting of the Civic Works Committee BE HELD on Tuesday, May 22, 2012 at 3:00 p.m., to receive a revised Staff report, that would have Appendix B and all reference to Bio Gas removed; it being noted that the matter of the Greenway Biosolids Upgrades and Biogas Generation Comparison would be a separate report at a future meeting of the CWC.

9.

Mill and Overlay of Various Streets (Tender 12-66)

Recommendation:  That, on the recommendation of the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the mill and overlay of various streets:

a)            the bid submitted by Dufferin Construction Company, 2200 Jetstream Road, London, ON, N5V 3P5, BE ACCEPTED, at their tender price of $657,975.00, including contingency and excluding H.S.T.; it being noted that Dufferin Construction Company was the lowest of four (4) bids received and meets the City's terms, conditions and specifications;

b)            the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

d)            the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

10.

Sole Source Purchase of Motor Control Centre at Greenway Pollution Control Centre

Recommendation:  That, on the recommendation of the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of one (1) Motor Control Centre (MCC) for the Greenway Wastewater Treatment Plant (ES5165-12); it being noted that this is a Sole Source purchase under section 14.3 of the City’s Procurement of Goods and Services Policy:

a)         the price submitted by Selectra Contracting, 925 Mornington Street, Stratford, ON, N5A 6S2, at its submitted price of $97,200, excluding H.S.T., for the supply and placement of one (1) MCC, including six (6) Variable Frequency Drives and four (4) 200A breakers, BE ACCEPTED; 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these acquisitions; and

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into formal contracts or issuing purchase orders relating to these matters; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

11.

Consultant Appointment - Greenway Wastewater Treatment Plant Expansion (Project ES2685)

Recommendation:  That consideration of the Report dated May 14, 2012 from the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, with respect to the contract award for the pre-design, the detailed design, and the contract administration for the Greenway Wastewater Treatment Plant Expansion, BE REFERRED to a special meeting of the Civic Works Committee to be held on Tuesday, May 22, 2012 at 3:00 p.m., to allow the Civic Administration the opportunity to meet with the unsuccessful proponent to clarify the differing issues with respect to their submission.

12.

Consultant Appointment - Pollution Prevention and Control Plan (Project ES5419)

Recommendation:  That, on the recommendation of the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the contract award for the preparation of the City of London’s Pollution Prevention and Control Plan:

a)         CH2M Hill Limited, 72 Victoria Street South, Suite 300, Kitchener ON N2G 4Y9 BE APPOINTED the Consulting Engineers for the preparation of a Pollution Prevention and Control Plan, in the amount of $105,425 for Phase 1, including contingency and excluding H.S.T., in accordance with Section 15, Clause 15.2 (e) of the Procurement of Goods and Services Policy; it being noted that the appointment for subsequent phases will be contingent on satisfactory performance and a future recommendation by the Civic Works Committee to Municipal Council;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

c)         the consulting fees for the project identified in (a), above, BE IN ACCORDANCE with the estimate, on file, which are based upon the Fee Guideline for Professional Engineering Services, 2006, and recommended by the Ontario Society of Professional Engineers;

d)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

13.

Communication for Maintenance Work

Recommendation:  That the report dated May 14, 2012 from the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, with respect to communicating the duration of plans and timelines for maintenance work to affected neighborhoods and residents BE RECEIVED for information.

14.

Renewable Energy Production from the Greenway Fluidized Bed Incinerator

Recommendation:  That the report dated May 14, 2012, from the Acting Executive Director Planning, Environmental and Engineering Services and City Engineer, with respect to the renewable energy production from the Greenway Fluidized Bed Incinerator BE RECEIVED for information.

15.

White Oak Road Watermain Repair Emergency Work

Recommendation:  That the report dated May 14, 2012, from the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, with respect to the emergency watermain repair on White Oak Road BE RECEIVED for information.

16.

Municipal Hazardous and Special Waste Service (Quotation 12-24)

Recommendation:  That, on the recommendation of the Director, Environmental Programs and Solid Waste, the following actions be taken with respect to the recycling/disposal of Municipal Hazardous and Special Waste (MHSW) collected at the Household Special Waste (HSW) Depot at the W12A landfill:

a)         the price submitted by Clean Harbours Canada Inc., Sheldon Drive, Cambridge, ON, NIT 2H9, in the annual amount of $175,180.00, excluding H.S.T., BE ACCEPTED;

b)         the approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order, or contract record relating to the subject matter of this approval; and,

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase.

III.

SCHEDULED ITEMS

17.

London Transit Customer Service and 2012 Service Plan Priority Reports

Recommendation:  That the communication dated May 1 2012, with respect to the London Transit Customer Service and 2012 Service Plan Priority Reports and the LTC’s 2011 Annual Report, from L. Ducharme, General Manager, London Transit Commission, BE RECEIVED for information; it being noted that the Civic Works Committee heard a verbal delegation from Councillor H. Usher, and the attached presentation from Mr. L. Ducharme, with respect to this matter.

18.

Blackacres Boulevard and Yew Tree Gardens Traffic Concerns

Recommendation:  That the following actions be taken with respect to the Blackacres Boulevard and Yew Tree Gardens neighbourhood traffic concerns:

a)         the Civic Administration BE REQUESTED to meet with the Ward Councillor to explore all options available to alleviate the neighborhood’s traffic concerns such as, but not limited to: a 3-way stop sign at the intersection of Blackacres Boulevard and Yew Tree Gardens, a speed warning sign, or a chevron; and,

b)         the Police Services Board BE REQUESTED to direct that there be a police presence along Blackacres Boulevard, as an interim safety measure while the Staff and the Ward Councillor review the current Traffic Study of the area and consider a solution to the area traffic concerns;

it being noted that the Civic Works Committee (CWC) heard a verbal delegation from S. Craig, 281 Blackacres Boulevard, and Councillor M. Brown, and received the following communications respect to this matter:

• J. Cline, 43 Edgehill Crescent;
• V. and J. Phillips, 35 Yew Tree Gardens, dated May 3, 2012;
• B. and M. Denison, dated May 6, 2012;
• V. and M. Ionescu, dated May 2, 2012;
• P. and A. Dark, 276 Blackacres Boulevard
• B. and A. Currado, 275 Blackacres Boulevard, dated May 3, 2012;
• S. and J. McCaw, dated April 27, 2012;
• P. and K. Floyd, 43 Yew Tree Gardens, dated April 28, 2012;
• B. Nelson, 278 Blackacres Boulevard, dated April 25, 2012;
• J. and T. and R. Davidson, 295 Blackacres Boulevard, dated April 24, 2012;
• J. and L. Dougan;
• Resident, 7 Yew Tree;
• G. and T. Fraser, 292 Blackacres Boulevard, dated May 3, 2012;
• Mr. and Mrs. Richardson, 386 Blackacres Boulevard, dated May 3, 2012;
• A. and J. Adamus, 290 Blackacres Boulevard, dated April 22, 2012;
• K. Suggitt, 288 Blackacres Boulevard;
• A. and E. Kubiak, dated May 4, 2012;
• P. Tessier, 27 Yew Trees Gardens, dated May 4, 2012;
• J. Cocurullo, 293 Blackacres Boulevard, dated May 4, 2012;
• J. and T. Anderson, 280 Blackacres Boulevard;
• R. McConnell and C. Carloss, 47 Yew Tree Gardens, dated May 5, 2012;
• S. and S. Craig, 281 Blackacres Boulevard and,
• L. and B. and B. Hawke, dated May 8, 2012.

19.

Environmental Programs Update

Recommendation:  That the report dated May 14, 2012 and the attached presentation from the Director, Environmental Programs and Solid Waste, with respect to an update on environmental programs BE RECEIVED, for information.

20.

Winship Close and Methane Gas

Recommendation:  That the Civic Administration BE REQUESTED to meet with the Winship Close and Millbank Drive community, within one month, to discuss their concerns regarding methane gas; it being noted that the community meeting will scheduled at a location in Ward 14 to allow easier attendance for the residents in the area;

it being further noted that the Civic Works Committee received a communication dated April 30, 2012, and heard a verbal delegation from P. Sisco, and received a Notice dated March 15, 2012, sent to approximately 55 properties on Winship Close and Millbank Drive, from the Director, Environmental Programs and Solid Waste, with respect to this matter.

IV.

ITEMS FOR DIRECTION

21.

Shared Services Utility Model Review - May 2012 Status Update

Recommendation:  That, on the recommendation of the Interim City Manager, the following actions be taken with respect to the status of the Shared Services Utility Model Review:

a)         the report dated May 14, 2012, from the Interim City Manager, with respect to the status and conceptual development of the Shared Services Utility Model (SSUM) BE RECEIVED for information;

b)         the methodology and interim steps outlined in the above-noted report BE ENDORSED; and,

c)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee upon completion of each phase and to seek Municipal Council approval prior to proceeding to the subsequent phase, including funding sources, as needed; it being noted that a report on the completion of Phase 1 is anticipated by August 2012.

22.

Amendment of Contract for Engineering Fees - Southeast Pumping Station and Reservoir (Project EW3614)

Recommendation:  That, on the recommendation of the Acting Executive Director, Planning, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to amending the contract for engineering fees for the Southeast Pumping Station and Reservoir Project (EW3614):

a)         the resident inspection and contract administration fees for AECOM Canada Ltd., 410 – 250 York Street, Citi Plaza, London, ON, N6A 6K2, BE INCREASED in the amount of $786,280.00 from $2,800,198.00, excluding H.S.T., to a revised total of $3,586,478.00, excluding H.S.T., for the increased costs for resident inspection and the contract administration for the Southeast Reservoir and Pumping Station Project (EW3614), due to a construction delay; it being noted that this request for an increase in funds is within the existing funding allocation for the project;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report included as Appendix "A" to the associated staff report, dated May 14, 2012;

c)         the contract amendment for engineering fees for the project BE AUTHORIZED in accordance with Section 20.3 of the City of London’s Procurement of Goods and Services Policy; and,

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

it being noted that the Corporation previously entered into a formal contract with AECOM Canada Ltd. and this work is an extension of that contract.

23.

Request for Delegation Status

Recommendation:  That NO ACTION BE TAKEN with respect to the request for delegation status from M. Dankiewicz, 51 Shepherd Avenue, relating to drainage concerns on her property.

24.

Sidewalk Cafes Pilot Program

Recommendation:  That, on the recommendation of the Director of Land Use Planning and City Planner and the Division Manager, Transportation Engineering, the following actions be taken with respect to assisting Downtown London, on a cost neutral basis, in the implementation of a sidewalk cafe pilot program for the 2012 summer season:

a)            the Civic Administration BE DIRECTED to develop the technical and the design standards/guidelines for sidewalk cafes, using the pilot program as a local case study; and,

b)            a pilot program using on-street parking spaces for sidewalk cafes along Dundas Street, from Wellington Street to Talbot Street, along Carling Street between Richmond Street and Talbot Street and along Talbot Street from Dundas Street to York Street BE APPROVED;

it being noted that the Civic Works Committee heard a verbal delegation from J. MacDonald, Executive Director, Downtown London, and received the attached presentation from E. Lalande, Planner II, with respect to this matter.

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 8th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 10:05 p.m. to 10:40 p.m., after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to potential litigation with respect to the Southeast Reservoir and Pumping Station.

VII.

ADJOURNMENT