Corporate Services Committee

Report

2nd Meeting of the Corporate Services Committee

Monday, January 18, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Virtual Meeting - during the COVID-19 Emergency

City Hall is temporarily closed to the public for in-person attendance at Standing Committees and Council meetings.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors M. Cassidy (Chair),
• M. van Holst,
• J. Morgan,
• E. Peloza,
• A. Kayabaga,
• and Mayor E. Holder

ALSO PRESENT:

• J. Taylor, M. Ribera, C. Saunders
  Remote Attendance: Councillor S. Hillier; L. Livingstone, A. Barbon, M. Butlin, B. Card, I. Collins, S. Corman, K. Dawtrey, A. Dunbar, M. Goldrup, A. Hagan, J. Logan, K. Murray, K. Scherr, M. Schulthess, B. Warner, B. Westlake-Power, J. Wills
  The meeting is called to order at 12:02 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. van Holst, J. Morgan, E. Peloza and A. Kayabaga.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.  

2.

Consent

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That Items 2.1 to 2.5, and 2.8, BE APPROVED. 

  
  

  Yeas: (4)	E. Peloza, E. Holder, M. Cassidy, and J. Morgan
  Absent: (2)	A. Kayabaga, and M. van Holst

  
  
  
  Motion Passed (4 to 0)

2.1

Argyle Business Improvement Area 2021 Proposed Budget - Municipal Special Levy

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Argyle Business Improvement Area:

  a)      the Argyle Business Improvement Area proposed 2021 budget submission in the amount of $262,000 BE APPROVED as outlined in Schedule “A”, as appended to the staff report dated January 18, 2021;

  b)      the amount to be raised by The Corporation of the City of London for the 2021 fiscal year for the purposes of the Argyle Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $215,000;

  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law A.-6873-292, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,

  d)      the proposed by-law appended to the staff report dated January 18, 2021 as Schedule “C” with respect to Municipal Special Levy for the Argyle Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  
  
  
  Motion Passed

2.2

Hamilton Road Business Improvement Area 2021 Proposed Budget - Municipal Special Levy

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Hamilton Road Business Improvement Area:

  a)      the Hamilton Road Business Improvement Area proposed 2021 budget submission in the amount of $135,231 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 18, 2021;

  b)      the amount to be raised by The Corporation of the City of London for the 2021 fiscal year for the purposes of the Hamilton Road Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $70,000;

  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law C.P.-1528-486, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,

  d)      the proposed by-law as appended to the staff report dated January 18, 2021 as Schedule “C” with respect to Municipal Special Levy for the Hamilton Road Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  
  
  
  Motion Passed

2.3

Hyde Park Business Improvement Area 2021 Proposed Budget - Municipal Special Levy

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Hyde Park Business Improvement Area:

  a)      the Hyde Park Business Improvement Area proposed 2021 budget submission in the amount of $442,000 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 18, 2021;

  b)      the amount to be raised by The Corporation of the City of London for the 2021 fiscal year for the purposes of the Hyde Park Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $434,000;

  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1519-490, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,

  d)      the proposed by-law as appended to the staff report dated January 18, 2021 as Schedule “C” with respect to Municipal Special Levy for the Hyde Park Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  
  
  
  Motion Passed

2.4

London Downtown Business Association 2021 Proposed Budget - Municipal Special Levy

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the London Downtown Business Association:

  a)      the London Downtown Business Association proposed 2021 budget submission in the amount of $1,972,282 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 18, 2021;

  b)      the amount to be raised by the Corporation of the City of London for the 2021 fiscal year for the purposes of the London Downtown Business Association and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $1,877,082;

  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-2, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,

  d)      the proposed by-law as appended to the staff report dated January 18, 2021 as Schedule “C” with respect to Municipal Special Levy for the London Downtown Business Association BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  
  
  
  Motion Passed

2.5

Old East Village Business Improvement Area 2021 Proposed Budget - Municipal Special Levy

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Old East Village Business Improvement Area:

  a)      the Old East Village Business Improvement Area proposed 2021 budget submission in the amount of $234,350 BE APPROVED as outlined in Schedule “A” as appended to the staff report dated January 18, 2021;

  b)      the amount to be raised by The Corporation of the City of London for the 2021 fiscal year for the purposes of the Old East Village Business Improvement Area and pursuant to subsection 208(1) of the Municipal Act, 2001 BE FIXED at $42,000;

  c)      a special charge BE ESTABLISHED for the amount referred to in part b), above, by a levy in accordance with By-law CP-1, as amended; it being noted that the special charge shall have priority lien status and shall be added to the tax roll pursuant to subsection 208(7) of the Municipal Act, 2001; and,

  d)      the proposed by-law as appended to the staff report dated January 18, 2021 as Schedule “C” with respect to Municipal Special Levy for the Old East Village Business Improvement Area BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  
  
  
  Motion Passed

2.8

Appointment of Councillor Peloza to the National Board of the Climate Caucus

• Moved by: E. Peloza
  Seconded by: J. Morgan

  That the appointment of Councillor E. Peloza to the National Board of the Climate Caucus for the term commencing October 19, 2020 through November 2021 BE SUPPORTED.

  
  
  
  
  Motion Passed

2.6

Assessment Growth for 2021, Changes in Taxable Phase-Values, and Shifts in Taxation as a Result of Reassessments

• Moved by: J. Morgan
  Seconded by: E. Peloza

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the staff report dated January 18, 2021, with respect to Assessment Growth for 2021, Changes in Taxable Phase-Values, and Shifts in Taxation as a Result of Reassessments BE RECEIVED.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, E. Holder, M. Cassidy, and J. Morgan
  Absent: (1)	M. van Holst

  
  
  
  Motion Passed (5 to 0)

2.7

Ontario Transfer Payment Agreement - Bill 218, Supporting Ontario's Recovery and Municipal Elections Act, 2020

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the City Clerk, the proposed by-law as appended to the staff report dated January 18, 2021 as Appendix “A”, being a by-law to approve and authorize the Ontario Transfer Payment Agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing (the “Province”) and The Corporation of the City of London (the “Recipient”) to provide funding for expenses related to the to return to first-past-the-post election framework for the 2022 Municipal Election, BE INTRODUCED at the Municipal Council meeting to be held on February 2, 2021.

  
  

  Yeas: (4)	E. Holder, M. van Holst, M. Cassidy, and J. Morgan
  Nays: (2)	A. Kayabaga, and E. Peloza

  
  
  
  Motion Passed (4 to 2)

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Application - Issuance of Proclamation - London Black History Month 2021

• Moved by: A. Kayabaga
  Seconded by: E. Peloza

  That based on the application dated December 17, 2020, from London Black History Coordinating Committee, the month of February BE PROCLAIMED as Black History Month 2021.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Application– Issuance of Proclamation – International Day of Zero Tolerance for Female Genital Mutilation

• Moved by: M. Cassidy
  Seconded by: M. van Holst

  That based on the application dated January 13, 2021, from the End FGM Canada Network, February 6, 2021 BE PROCLAIMED International Day of Zero Tolerance for Female Genital Mutilation.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: E. Peloza
  Seconded by: A. Kayabaga

  That the Corporate Services Committee convene, In Closed Session, for the purpose of considering the following:

  6.1 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations

  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.2 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations

  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.3 Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to any Negotiations

  
  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  6.4 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client-privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  6.5 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client-privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  6.6 Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  
  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regard to one of the Corporation’s unions and advice which is subject to solicitor client-privilege and communications necessary for that purpose and for the purpose of providing directions to officers and employees of the Corporation.

  
  6.7 Solicitor-Client Privilege Advice

  
  A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City.

  
  

  Yeas: (5)	A. Kayabaga, E. Peloza, M. van Holst, M. Cassidy, and J. Morgan
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:35 PM to 1:19 PM.

  
  

7.

Adjournment

• Moved by: E. Holder
  Seconded by: E. Peloza

  That the meeting BE ADJOURNED. 

  
  
  
  
  Motion Passed

  The meeting adjourned at 1:21 PM.