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1ST REPORT OF THE

 

Audit Committee

 

meeting held on December 7, 2011, commencing at 3:00 PM, in Committee Room #3, Second Floor, London City Hall. 

 

PRESENT:  Councillor P. Hubert (Chair), Councillors M. Brown, N. Branscombe and J. Swan, and W. DeShane and B. Westlake-Power (Secretary). 

 

ALSO PRESENT:  M. Hayward, P. McNally, J. Barber, J. Braam, B. Brock, D. Dhair (PwC), J. Edward, B. Edwards (PwC), J. Freeman, A. Gilliam, S. Houde, D. Ikeno, C. Shah (PwC), T. Thompson, R. Welker, B. Whitelaw and B. Winther.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

              1.       None are disclosed.

 

II.

SCHEDULED ITEMS

 

              2.       Election of Chair and Vice Chair for the term ending November 30, 2012

 

Recommendation:  That Councillor Paul Hubert BE ELECTED Chair and Councillor Matt Brown BE ELECTED Vice Chair of the Audit Committee for the term ending November 30, 2012.

 

III.

CONSENT ITEMS

 

3.

4th Report of the Audit Committee

 

              Recommendation:  That the 4th Report of the Audit Committee from its meeting held on September 29, 2011 BE RECEIVED.

 

IV.

ITEMS FOR DIRECTION

 

4.

PricewaterhouseCoopers, Internal Auditors - Quarterly Report on Internal Audit Results

 

Recommendation:  That the following actions be taken with respect to the attached Quarterly Report on Internal Audit Results from PricewaterhouseCoopers:

 

a)

Procurement Bid Process Internal Audit Project –

 

i)          the current policies and practices with respect to approved suppliers and potential blocking of suppliers from bidding on projects BE REVIEWED; and

 

ii)         the Observations and Action Plans included in the above-noted report from PricewaterhouseCoopers BE IMPLEMENTED;  it being noted that the recently-adopted Procurement Policy incorporates some of these recommendations;

 

b)

 

Brownsfield Site Development –

 

i)          the Civic Administration BE DIRECTED to provide an update to the Audit Committee with respect to the previous confidential reports related to an ethics hotline; and

 

ii)         the Action Plan included in the above-noted report from PricewaterhouseCoopers BE IMPLEMENTED;

 

c)

 

TSD IT Governance - the Action Plan included in the above-noted report from PricewaterhouseCoopers BE IMPLEMENTED; it being noted that a further report back to the Audit Committee with respect to implementation of this Action Plan was requested;

 

 

d)

JD Edwards IT General Controls - the Action Plan included in the above-noted report from PricewaterhouseCoopers BE IMPLEMENTED; and

 

 

e)

the proposed Internal Audit Schedule for 2012, as outlined by PricewaterhouseCoopers BE APPROVED.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

              None

 

VI.

ADJOURNMENT

 

The meeting adjourned at 4:40 p.m.

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