I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

City of London 2012 Drinking Water Annual Report and Summary Report

Recommendation:  That, on the recommendation of the Director, Water & Wastewater, the 2012 Drinking Water Annual Report and Summary Report for the City of London Distribution System BE RECEIVED.  (2013-E13)

3.

Closing of Part of the Original Road Allowance Lying West of Staffordshire Place

Recommendation:  That, on the recommendation of the Director of Roads and Transportation, the attached proposed by-law (Appendix ‘A’) BE INTRODUCED at the Municipal Council meeting to be held on March 26, 2013, for the purpose of closing a portion of the original road allowance lying west of Staffordshire Place as public highway. (2013-T09)

4.

Closing of Logans Way

Recommendation:  That, on the recommendation of the Director of Roads and Transportation, the attached proposed by-law (Appendix ‘A’) BE INTRODUCED at the Municipal Council meeting to be held on March 26, 2013, for the purpose of closing the untraveled north-south portion of Logans Way as public highway. (2013-T09)

5.

Appointment of Consulting Engineer Gordon Sanitary Trunk Sewer Rehabilitation Project No. ES2473

Recommendation:  That, on the recommendation of the Director, Wastewater and Treatment, Environmental and Engineering Services, the following actions be taken with respect to the appointment of a consultant for the Gordon Sanitary Trunk Sewer Rehabilitation (ES 2473):

a)         Dillon Consulting Ltd., 130 Dufferin Ave., London, ON, N6A 5R2, BE APPOINTED Consulting Engineers for the Gordon Sanitary Trunk Sewer Rehabilitation Project in accordance with the estimate, on file, at an upset amount of $18,150, including 10% contingency, excluding HST,  based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the “Sources of Financing Report” appended to the staff report dated March 18, 2013;

c)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a  formal contract with the consultant for the work;

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

            (2013-A05)

6.

Blackfriars Bridge Detailed Structural Inspection

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Blackfriars Bridge:

a)         the Blackfriars Bridge Risk Assessment Report, November 2012 BE ACCEPTED;

b)         Dillon Consulting Ltd. BE APPOINTED Consulting Engineers to complete a Detailed Structural Inspection, including the underside of the structure, in accordance with the estimate, on file, at an upset amount of $306,843.00 (excluding H.S.T.), in accordance with Section 15.2 ‘g’ of the Procurement of Goods and Services Policy; it being noted that future approval to proceed with subsequent phases of engineering services for the project will be subject to satisfying all financial, reporting and other conditions contained within this Policy; and, it being further noted that approximately half of this cost is to design and build custom access to all parts of the bridge;

c)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated March 18, 2013;

d)         the consulting fee for the project identified in (b), above, which is in accordance with the estimate on file, and which is based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers BE APPROVED; and,

e)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work.

            (2013-T04)

7.

2013 Growth Management Implementation Strategy (GMIS) Oxford Street West Widening and Hyde Park Trunk Sanitary Sewer (Phase 1A) (Tender No. T12-106)

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to awarding the Oxford Street West Widening and Hyde Park Trunk Sanitary Sewer (Phase 1A) Contract from Sanatorium Road To Hyde Park Road (TS1493, ES2493, EW3685):

a)         the bid submitted by J-AAR Excavating Limited, 200 King Street, Ilderton, N0M 2A0, at its submitted tendered price of $7,932,359.34 (excluding H.S.T.) for the 2013 Oxford Street West Widening Contract BE ACCEPTED; it being noted that the bid submitted by J-AAR Excavating Limited was the lowest of six (6) bids received and meets the City’s specifications and requirements in all areas;

b)         Delcan Corporation, 1069 Wellington Road South, Suite 214, London, Ontario, N6E 1H6 BE APPOINTED Consulting Engineers for the contract administration and resident supervision of the said project in the amount of $673,651.00, excluding HST, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy and based upon the fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers;

c)         future additional annual operating costs of $13,600.00 BE APPROVED as a first priority commitment from available assessment growth in 2014 subject to final budget approval;

d)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated March 18, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 12-106); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that the Staff Report was amended on page 2, paragraph 3, line 5, by deleting the words “Wonderland Road” and by replacing them with the words “Hyde Park”.  (2013-L04B)

8.

2013 Growth Management Implementation Strategy (GMIS) Royal York Road: Hyde Park Trunk Sanitary Sewer (Phase 1B) and Road Reconstruction Project (Tender No. T13-12)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Growth Management Implementation Strategy (GMIS), Royal York Road: Hyde Park Trunk Sanitary and Road Reconstruction Project (ES2493, EW3550, TS3037-13, TS3014-13):

a)         the bid submitted by L82 Construction Limited, 2070 Huron Street, Suite A, London, Ontario N5V 5A7 at its tendered price of $2,550,794.03 (excluding H.S.T.), BE ACCEPTED; it being pointed out that the bid submitted by L82 was the lowest of four bids received and meets the City's specifications and requirements in all areas;

b)         Delcan Corporation,1069 Wellington Road South, Suite 214, London, ON, N6E 2H6  BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $230,285.00 (excluding H.S.T.), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         minor future additional annual operating costs of $1,000.00 BE RECOGNIZED as a result of this project noting that these costs are as a result of new infrastructure installation and will be considered and accommodated within future Water & Wastewater operating budgets;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 18, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-12); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

            (2013-L04)

9.

2013 Infrastructure Lifecycle Renewal Program Contract 11: Bond Street, Raywood Avenue, Alexandra Street, and Beverly Street Reconstruction (Tender No. 13-07)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #11: Bond Street, Raywood Avenue, Alexandra Street, and Beverly Street Reconstruction Project (ES2464-13, EW3656-2, TS3014-13):

a)         the bid submitted by J-AAR Excavating Ltd. (J-AAR), 200 King Street, Ilderton, ON, N0M 2A0, at its tendered price of $1,842,467.40 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #11 project, BE ACCEPTED; it being pointed out that the bid submitted by J-AAR was the lowest of eleven bids received and meets the City's specifications and requirements in all areas;

b)         Dillon Consulting Limited (Dillon Consulting), 130 Dufferin Avenue, London ON, N6A 4W7, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $242,891.00 (excluding H.S.T.), noting that this firm completed the engineering design, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

c)         minor future additional annual operating costs of $1,350.00 BE RECOGNIZED as a result of this project noting that these costs are as a result of new infrastructure installation and will be considered and accommodated within future Water & Wastewater operating budgets;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 18,2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-07); and,

g)         the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2013-L04)

10.

Appointment of a Consulting Engineer 2013 Structure Inventory Inspection Program and Bridge Management System Database Update

Recommendation:  That, on the recommendation of the Director, Roads & Transportation, the following actions be taken with respect to the appointment of a Consulting Engineer for the 2013 Structure Inspection Program and Bridge Management System Database Update:

a)         AECOM Canada Ltd. BE APPOINTED as the Consulting Engineers for the 2013 Structure  Inventory Inspection Program and Bridge Management System Database Update in accordance with the estimate, on file, at an upset amount of $119,688.25 (excluding H.S.T.), in accordance with Section 15.2 ‘d’ of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Source of Financing Report appended to the staff report dated March 18, 2013;

c)         the consulting fee for the project identified in (a), above, which is in accordance with the estimate on file, and which is based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers BE APPROVED; and,

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work.

            (2013-A04)

11.

Greenway Wastewater Treatment Plant Clarifier Components (Tender 13-11) (Project ES 5084-12)

Recommendation:  That, on the recommendation of the Director, Water and Wastewater and Treatment, the following actions be taken with respect to the development of the Greenway Wastewater Treatment Clarifier Components project:

a)       the bid submitted by WesTech Engineering, Inc., 3365 S. West Temple, Salt Lake City, Utah 84115, at its tendered price of $262,300.00 (excluding HST), for the supply and commissioning of the Greenway Wastewater Treatment Clarifier Components project BE ACCEPTED; it being noted that the bid submitted by WesTech, was the only bid acceptable; three other bids were rejected and disqualified;

b)       the financing for this work BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 18, 2013;

c)       the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

d)       the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-11); and,

e)       the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.

           (2013-F18)

12.

Landfill Gas Utilization - Next Steps - Preparing for a Feed-In-Tariff Submission

Recommendation:  That, on the recommendation of the Director – Environment, Fleet & Solid Waste, the following actions be taken with respect to landfill gas utilization:

a)         the Civic Administration BE AUTHORIZED to undertake the necessary due diligence on London District Renewable Energy Cooperative (LDREC) to become a joint venture partner with the City of London with respect to the landfill gas electrical generation power plant at the W12A landfill;

b)         subject to the successful completion of a), above, the Civic Administration BE AUTHORIZED to negotiate a joint venture agreement as per the requirements of the Feed-in-Tariff (FIT) Program with LDREC to develop a landfill gas electrical generation power plant at the W12A landfill for submission to a future meeting of the Civic Works Committee for consideration;

c)         the Civic Administration BE AUTHORIZED to prepare and release a Notice of Intent to private sector power developers for the design, construction, operation, and maintenance of a landfill gas power plant, which will contain technical information on the landfill gas collection system and its performance to provide developers an opportunity to consider development options;

d)         the Civic Administration BE AUTHORIZED to prepare and release a Request for Proposals (RFP) for  the design, construction, operation and maintenance of a landfill gas power plant, subject to the RFP containing the following:

i)          assurance that opportunities for private sector financing and operation are presented with or without a FIT contract arrangement;

ii)         inclusion of the physical space and layout(s) for potential future utilization of other bioenergy feed stocks that could be used as energy sources contingent upon the resolution of the current electrical transmission constraints; and,

iii)        provision for a thorough description of the role of the joint venture partner and its relationship to the FIT project and the private sector power plant developer; and,

e)         the Civic Administration BE DIRECTED to report back to the Civic Works Committee with the results of the RFP process.  (2013-E19)

13.

2013 Annual Warranted Sidewalk Program.

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the 2013 Annual Warranted Sidewalk Program BE RECEIVED.  (2013-T04)

III.

SCHEDULED ITEMS

14.

Traffic Calming Policy

Recommendation:  That the following actions be taken with respect to the proposed Traffic Calming Policy:

a)         the attached revised Traffic Calming Policy BE APPROVED; it being noted that Section 4.2.2 was modified to identify that the City is responsible for the initiation, distribution and collection of the Traffic Calming Petition to ensure consistency of the process by managing the collection of public input in a manner that incorporates community engagement;

b)         the request for traffic calming in Summerside BE ADVANCED as a pilot for the new Traffic Calming Policy;

it being noted that the Civic Works Committee  received a  communication and verbal presentation from R. F. D'Andrea, 1818 Dormer Drive, and a communication dated March 12, 2013, from E. McKinlay, 449 Chelton Road, with respect to this matter.  (2013-T08)

IV.

ITEMS FOR DIRECTION

15.

Elimination of Issuing Parking Tickets to Commercial Operating/Car Dealerships Displaying Vehicles on Boulevards

Recommendation:  That the communications dated March 11, 2013 and March 12, 2013 from Councillor S. Orser and D. Downie, 1111 Oxford Street East respectively, with respect to the elimination of issuing parking tickets to commercial operations/car dealerships displaying vehicles on boulevards BE REFERRED to the Civic Administration to investigate and report back at a future meeting of the Civic Works Committee. (2013-C01)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

16.

Environmental Bill of Rights Registry Request for Comment - Michigan Recyclables Processing

Recommendation:  That the Civic Administration BE REQUESTED to investigate and report back at the April 8 meeting of the Civic Works Committee, to meet the EBR submission deadline of April 20, 2013, on the proposed amendments to the Certificate of Approval for Halton Recycling Ltd. as part of the Environmental Bill of Rights (EBR) comment process; it being noted that the report should address the impact of the amendments and any other related considerations. 

VI.

ADJOURNMENT