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Council

Agenda

INCLUDING ADDEDS

 

December 17, 2013 - 4:00 PM

 

This Council meeting will be televised by Cable 13 commencing at 9:00 p.m.

 

I

DISCLOSURES OF PECUNIARY INTEREST

 

II

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

 

III

ADDED REPORTS

 

IV

COMMITTEE OF THE WHOLE, IN CAMERA

 

MOTION FOR IN CAMERA SESSION

 

 

That Council rise and go into Committee of the Whole, in camera, for the purpose of considering the following:

 

a)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition. (C2/2/CSC)

 

b)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a lease amendment; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed lease amendment; commercial and financial information supplied in confidence pertaining to the proposed lease amendment, the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed lease amendment whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed lease amendment whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease amendment. (C1/2/CSC)

 

c)

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition and/or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition and/or disposition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition and/or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition and/or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and/or disposition. (C3/2/CSC)

 

d)

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose and advice with respect to potential litigation with respect to RFP-12-28 Animal Welfare Services.

(C-1/2/CPSC)

 

e)

A matter pertaining to labour relations and employee negotiations, advice that is subject to solicitor-client privilege, and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose. (C4/2/CSC)

 

f)

A matter pertaining to advice subject to solicitor-client privilege, including communications necessary for that purpose, and advice with respect to litigation with respect to various personal injury and property damage claims against the City. (C6/2/CSC)

 

g)

A matter pertaining to personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters, labour relations and employee negotiations, and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (C5/2/CSC)

 

h)

A matter pertaining to employee negotiations; personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters, including advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (C1/1/AC)

 

i)

A matter pertaining to employee negotiations; personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters, including advice or recommendations of officers and employees of the Corporation, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation; advise subject to solicitor-client privilege, including communications necessary for that purpose. (C2/1/AC)

 

V

RECOGNITIONS

 

1.

His Worship the Mayor will welcome Glen Pearson and Jane Roy, representing the London Food Bank, to accept donations for the Food Bank from Members of Council and Civic Administration

 

2.

His Worship the Mayor will introduce Bill Coxhead who will present a cheque to Andrew Lockie representing The United Way

 

VI

CONFIRMATION AND SIGNING OF THE MINUTES OF THE FIRST MEETING HELD ON DECEMBER 3, 2013

 

VII

COMMUNICATIONS AND PETITIONS

 

1.

Urban Growth Boundary Inclusion Requests (O-7938) (Refer to the Planning and Environment Committee Stage for Consideration with Clause 11 of the 1st Report of the Planning and Environment Committee.)

 

a)

S. & H. Wagner, 1478 Westdel Bourne; and

 

b)

T. Perry Ambrogio, Ambrogio & Ambrogio Barristers and Solicitors

 

2.

Declare Surplus City-Owned Land (Refer to the Corporate Services Committee Stage for Consideration with Clauses 6 and 7 of the 2nd Report of the Corporate Services Committee.)

 

a)

D. Wake, 597 Kildare Road;

 

b)

C. Richardson, P.O. Box 3321;

 

c)

C. Agocs, 1454 Sprucedale Avenue;

 

d)

K. Auzins, Nature London;

 

e)

J. Cushing, 25 Elmwood Avenue East; and

 

f)

(ADDED) D. Crockett, By E-mail

 

3.

(ADDED) J. Foster, Executive Director, London Humane Society - Animal Welfare Services - Pet Sales (Refer to the Community and Protective Services Committee Stage for Consideration with Clause 8 of the 2nd Report of the Community and Protective Services Committee.)

 

VIII

MOTIONS OF WHICH NOTICE IS GIVEN

 

IX

REPORTS

 

 

1st Report of the Civic Works Committee

 

1.

Disclosures of Pecuniary Interest

 

2.

Election of Vice-Chair for the term ending November 30, 2014

 

3.

Hamilton Road and Clarke Road Intersection Improvements Construction Contract Amendment - Emergency Situation

 

4.

Amendments to the Traffic and Parking By-law

 

5.

Irregular Bid-Supply of High Performance Cold Mix Asphalt (Tender T13-104)

 

6.

2014 Infrastructure Renewal Projects - Trees

 

7.

Ministry of the Environments Inspection Report for the City of London Water Distribution System - 2013

 

8.

Community Energy Action Plan - Final Draft for Community Engagement

 

9.

Intersection Improvements - Richmond Street and Fanshawe Park Road

 

10.

1st Report of the Transportation Advisory Committee

 

 

1st Report of the Planning and Environment Committee

 

1.

Disclosures of Pecuniary Interest

 

2.

Election of Vice-Chair for the term ending November 30, 2014

 

3.

10th Report of the Advisory Committee on the Environment

 

4.

11th Report of the Environmental and Ecological Planning Advisory Committee

 

5.

Woodhull Subdivision (39T-03511)

 

6.

Property located at 1103 Adelaide Street North (Z-8284)

 

7.

Non-Industrial Uses in Industrial Areas (OZ-8219)

 

8.

Property located at 2320 Auto Mall Avenue (OZ-8276)

 

9.

Properties located at 860-874 Southdale Road West (39T-13503/OZ-8223)

 

10.

Blackfriars/Petersville Heritage Conservation District Background Study

 

11.

Urban Growth Boundary Inclusion Requests (O-7938)

 

12.

9th Report of the Trees and Forests Advisory Committee

 

13.

Candidate Approval for the Urban Design Peer Review Panel

 

14.

Property located at 275 Thames Street

 

 

2nd Report of the Community and Protective Services Committee

 

1.

Disclosure of Pecuniary Interest

 

2.

10th Report of the London Diversity and Race Relations Advisory Committee

 

3.

Single Source for a Supply Chain Group Purchasing Organization

 

4.

Request for Proposal 13-39 - Consultant to Conduct a Municipal Class Environmental Assessment to Determine a Preferred Pedestrian Recreational Pathway Crossing of Richmond Street

 

5.

RFP 13-34 - Provide Physiotherapy and Occupational Therapy Services at the Dearness Home

 

6.

Rockin' New Year's Eve

 

7.

7th Report of the Community Safety and Crime Prevention Advisory Committee

 

8.

Request for Proposal (RFP) 12-28 Animal Welfare Services

 

9.

Animal Welfare Services - Pet Sales

 

10.

National Dementia Strategy

 

11.

S. Ford, Dancor - Amendment to the Sign By-law

 

12.

J. Brodie - Proposed Changes to the Dog Licensing and Control By-laws

 

13.

10th Report of the Accessibility Advisory Committee

 

 

2nd Report of the Corporate Services Committee

 

1.

Disclosures of Pecuniary Interest

 

2.

Submission of Questions on Ballot - 2014 Municipal Election

 

3.

Use of Corporate Resources for Election Purposes

 

4.

Annual Report - 2012 Risk Management Services

 

5.

Expropriation of Lands - Veterans Memorial Parkway South Extension - TS1325

 

6.

Declare Surplus City-Owned Land Adjacent to 47 and 49 Agincourt Gardens

 

7.

Declare Surplus City-Owned Land Adjacent to 33, 37, 41, 45, 49, 53 and 57 Stoneycreek Crescent

 

8.

Amendment to Council Policy 28(1) Travel and Business Expenses

 

9.

Procurement of Goods and Services Policy Revisions

 

10.

2013 Capital Budget Status - Third Quarter Report

 

11.

2013 Operating Budget Status - Third Quarter Report

 

12.

Extension of Realty Services - Agency of Record Agreement

 

13.

Sherwood Forest Public School - Stakeholder Consultation Process

 

14.

Accessibility for Ontarians with Disabilities Act Compliance

 

15.

Security Services

 

16.

Agreements between the City of London and Fanshawe College for Mutual Benefit at Market Lane

 

17.

Request for Write Off of Miscellaneous and Dearness Home Accounts Receivable

 

18.

Participation of Young Women in Civics and Government

 

 

1st Report of the Investment and Economic Prosperity Committee

 

1.

Disclosures of Pecuniary Interest

 

2.

Election of Vice Chair

 

3.

Donation of the "Sentinel" Public Art from the Blackburn Foundation

 

4.

City of London Community Arts Investment Program Category #1 Policy Amendment

 

5.

Mixed-Use Development Including a Performing Arts Centre - Update

 

6.

Western University - IBM Industry Problem Solving Workshop

 

7.

Sunfest Funding Request

 

8.

Ontario Music Fund Program

 

 

1st Report of the Audit Committee

 

1.

Disclosures of Pecuniary Interest

 

2.

Election of Chair and Vice-Chair for the term ending November 30, 2014

 

3.

TSD (ITS) IT Governance and JDE IT General Controls - Progress Update to Audit Committee

 

4.

Quarterly Report on Internal Audit Result - Parks and Recreation - Revenue Strategies

 

5.

Proposed Risk Assessment and 2014 - 2016 Risk-Based Audit Plan

 

 

2nd Report of the Committee of the Whole

 

X

DEFERRED MATTERS

 

XI

ENQUIRIES

 

XII

EMERGENT MOTIONS

 

XIII

BY-LAWS

 

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

 

Bill No. 31, By-law No. A.-_____

 

A by-law to confirm the proceedings of the Council Meeting held on the 17th day of December, 2013. (City Clerk)

 

Bill No. 32, By-law No. A.-_____

 

A by-law to amend subsection 5 of section VIII of Council Policy 28(1) entitled “Travel & Business Expenses”. (8/2/CSC)

 

Bill No. 33, By-law No. A.-6151(  )-____

 

A By-law to amend By-law A.-6151-17, being a by-law to establish policies for the sale and other disposition of land, hiring of employees, procurement of goods and services, public notice, accountability and transparency, and delegation of powers and duties, as required under section 270(1) of the Municipal Act, 2001. (9/2/CSC)

 

Bill No. 34, By-law No. A.-_____

 

A By-law to approve the Agreement with the Commissionaires (Great Lakes) for the provision of Security Services and to authorize the Mayor and the City Clerk to execute the Agreement. (15/2/CSC)

 

Bill No. 35, By-law No. A.-_____

 

A By-law to approve two Agreements between The Corporation of the City of London and The Fanshawe College of Applied Arts and Technology; and to authorize the Mayor and City Clerk to execute the Agreements. (16/2/CSC)

 

Bill No. 36, By-law No. A.-_____

 

A By-law to approve a donation agreement with The Walter J. Blackburn Foundation; and to authorize the Mayor and City Clerk to execute the agreement. (3/1/IEPC)

 

Bill No. 37, By-law No. A.-_____

 

A by-law to amend Council Policy 8(11) entitled “Grants and Capital Grants Policy” as it relates to the Community Arts Investment Program. (4/1/IEPC)

 

Bill No. 38, By-law No. A.-_____

 

A By-law to exempt the 2013 Rockin’ New Year’s Eve event from subsections 13.1(a) and 13.2 of the 2013 Special Events Policies and Procedures Manual. (6/2/CPSC)

 

Bill No. 39, By-law No. A.-_____

 

A by-law to approve an agreement between The Corporation of the City of London and Extendicare (Canada) Inc., carrying on business as Silver Group Purchasing (SGP), for SGP to act as the Supply Chain Group Purchasing Organization under which the City will purchase food products and other services and products for City service areas including the Dearness Home (identified as Purchasing Agreement) (3/2/CPSC)

 

Bill No. 40, By-law No. A.-_____

 

A by-law to approve an agreement between The Corporation of the City of London and Extendicare (Canada) Inc., carrying on business as Silver Group Purchasing (SGP), for the City to participate in a Revenue Share Program pursuant to the agreement with SGP for Supply Chain Group Purchasing, under which the City will purchase food products and other services and products for City service areas including the Dearness Home (identified as Revenue Share Agreement) (3/2/CPSC)

 

Bill No. 41, By-law No. C.P.-1284(to)-___

 

A by-law to amend the Official Plan for the City of London, 1989 relating to parallel street network to the Veterans Memorial Parkway corridor. (8/1/PEC)

 

Bill No.42, By-law No. L.S.P.-____

 

A by-law to authorize an application to expropriate lands in the City of London in the County of Middlesex for the Veterans Memorial Parkway South Extension between Highway 401 and Wilton Grove Road. (5/1/CSC)

 

Bill No. 43, By-law No. PS-111-14_____

 

A by-law to amend By-law PS-111 entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London.” (4/1/CWC)

 

Bill No. 44, By-law No. S.-_____

 

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Talbot Street, south of John Street) (Chief Surveyor)

 

Bill No. 45, By-law No. S.-_____

 

A by-law to assume certain works and services in the City of London. (Summerside Subdivision – Phase 9) (Chief Surveyor)

 

Bill No. 46, By-law No. S.-_____

 

A by-law to assume certain works and services in the City of London. (Summerside Subdivision – Phase 10) (Chief Surveyor)

 

Bill No. 47, By-law No. S.-_____

 

A by-law to assume certain works and services in the City of London. (Summerside Subdivision – Phase 12A) (Chief Surveyor)

 

Bill No. 48, By-law No. S.-_____

 

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Dundas Street, between Merlin Street and Ronald Street) (Chief Surveyor)

 

Bill No. 49, By-law No. S.-_____

 

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (for the purposes of a public highway for pedestrian use only, lying between Sunningdale Road East and Waterwheel Road) (Chief Surveyor)

 

Bill No. 50, By-law No. S.-_____

 

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (for the purposes of a public highway for pedestrian use only, north of North Routledge Park and north of Moy Crescent) (Chief Surveyor)

 

Bill No. 51, By-law No. Z.-1-14______

 

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 1103 Adelaide Street North. (6/1/PEC)

 

Bill No. 52, By-law No. Z.-1-14_____

 

A by-law to amend By-law No. Z.-1 Section 4.21 by adding, deleting and replacing the road allowance for various streets. (8/1/PEC)

 

Bill No.53, By-law No. Z.-1-14____

 

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 860-874 Southdale Road West. (9/1/PEC)

 

XIV

ADJOURNMENT

 

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