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6TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on January 24, 2017, commencing at 12:01 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor P. Hubert (Chair) and Councillors J. Helmer, J. Morgan, T. Park and H.L. Usher and L. Rowe (Secretary).

 

ALSO PRESENT:  Councillors P. Squire and M. van Holst; A. Zuidema, A.L. Barbon, D. Bordin, S. Corman, B. Coxhead, K. Graham, M. Hayward, J. Klingenberger, V. McAlea Major, D. Mounteer, M. Ribera, A. Ripepi, J. Rodrigues, C. Saunders, E. Soldo, B. Warner, and T. Wellhauser.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that Councillor J. Morgan disclosed a pecuniary interest in clause 9 of this Report, having to do with the expropriation of land for the widening of Western Road, by indicating that he is employed by Western University.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Ranked Ballot Election Model

 

That the City Clerk BE DIRECTED to begin the public consultation process for a ranked ballot election which would include additional research and provision of a draft by-law for consideration at a public participation meeting that would be held in sufficient time to meet the legislative requirements, should the Municipal Council choose to proceed with a ranked ballot election.

 

Motion Passed

 

YEAS: J. Helmer, J. Morgan, T. Park (3)

 

NAYS: P. Hubert, H.L. Usher (2)

 

3.

STAFF REPORT - Municipal Election Campaign Contribution Rebate By-law

 

That NO ACTION BE TAKEN to proceed with a Municipal Election Campaign Rebate Program for the City of London.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, H.L. Usher (4)

 

NAYS: T. Park (1)

 

4.

STAFF REPORT - Declare Surplus - Closed Road Allowance - Part of Cedarpark Crescent

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the closed road allowance on Cedarpark Crescent, described as Part of Cedarpark Crescent and Part Block 127, Plan 33M-640, containing an area of approximately 2,542 square feet (236 m2):

 

a)         the subject property BE DECLARED surplus; and

 

b)         the subject property BE TRANSFERRED to Cedarhollow Developments Limited.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

5.

STAFF REPORT - Declare Surplus - Closed Road Allowance - Part of Lilac Avenue

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the closed road allowance on Lilac Avenue, described as Lilac Avenue, north of Ironwood Road, Plan 33M-514, containing an area of approximately 6,439 square feet (598.25 square metres):

 

a)         the subject property BE DECLARED surplus; and

 

b)         the subject property BE TRANSFERRED to The Ridge at Byron Inc.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

6.

STAFF REPORT - Declare Surplus - Closed Road Allowance - Part of Isaac Drive

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken with respect to the closed road allowance on Isaac Drive, described as Isaac Drive south of Clayton Walk, Plan 33M-524, containing an area of approximately 5,514 square feet (512.25 square metres):

 

a)         the subject property BE DECLARED surplus; and

 

b)         the subject property BE TRANSFERRED to 1822094 Ontario Inc.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

7.

STAFF REPORT - Authorization for Temporary Borrowing

 

That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the proposed by-law appended to the staff report dated January 24, 2017 BE INTRODUCED at the Municipal Council meeting on January 31, 2017, to authorize the borrowing of certain sums to meet current expenditures of The Corporation of the City of London for the year 2017.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

8.

STAFF REPORT - Transportation Advisory Committee Amendment to Terms of Reference

 

That, on the recommendation of the City Clerk, the Terms of Reference for the Transportation Advisory Committee BE AMENDED by deleting the provision for a Voting Member from the Council for London Seniors and by increasing the number of Voting Members-at-Large from 3 to 4.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 


 

9.

STAFF REPORT - Expropriation of Land - Western Road Widening and Improvements Project TS 1489-1

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the concurrence of the Director, Roads and Transportation and on the advice of the Manager of Realty Services, approval BE GIVEN to the expropriation of a Temporary Limited Interest (TLI) certain to be fully completed on the 30th day of May, 2020, for land as may be required for the Western Road Widening and Improvements Project between Oxford Street West and Platt’s Lane, and the following actions BE TAKEN:

 

a)         application be made by The Corporation of the City of London as Expropriating Authority to the Council of The Corporation of the City of London as Approving Authority for approval to expropriate the land required for the Western Road Widening and Improvements Project between Oxford Street West and Platt’s Lane;

 

b)         The Corporation of the City of London serve and publish notice of the above application in accordance with the terms of the Expropriations Act;

 

c)         The Corporation of the City of London forward to the Chief Inquiry Officer any requests for a hearing that may be received and report such to the Council of The Corporation of the City of London for its information; and

 

d)         the by-law included as Schedule “B” to the staff report dated January 24, 2017 BE INTRODUCED at the Municipal Council meeting to be held on January 31, 2017 to authorize the foregoing and direct the Civic Administration to carry out all necessary administrative actions.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

10.

COUNCIL MEMBER SUBMISSION - Ontario Good Roads Association Campaign Expenses

 

That the communication dated January 24, 2017, from Councillor V. Ridley, regarding her appointment to the Ontario Good Roads Association Board of Directors, BE RECEIVED for information.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

III.

SCHEDULED ITEMS

 

None.

 

IV.

ITEMS FOR DIRECTION

 

11.

PUBLIC SUBMISSION - Request for Designation of the Colombia Gastronomy Festival as a Municipally Significant Event

 

That the Colombian Gastronomy Festival 2017, to be held Saturday, July 22, 2017 to Sunday, July 23, 2017, at the Covent Garden Market, BE DESIGNATED as an event of municipal significance in the City of London.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

12.

PUBLIC SUBMISSION - Change in Representation on the London Advisory Committee on Heritage

 

 

That the representation of Shawn Adamsson on the London Advisory Committee on Heritage BE CHANGED from a voting representative of the Emerging Leaders to a voting representative of the Urban League of London.

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

13.

COUNCIL MEMBER SUBMISSION - Funding Unclosed Projects

 

That the Managing Director, Corporate Services, City Treasurer and Chief Financial Officer BE DIRECTED to review and report back at a future meeting of the Corporate Services Committee on the status of all funding allocated to unclosed projects and to bring forward a proposed policy outlining when funding for unclosed projects should be transferred to surplus for utilization for other Council initiatives.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

14.

COUNCIL MEMBER SUBMISSION - Federation of Canadian Municipalities (FCM) Board of Directors

 

That Councillor H.L. Usher BE AUTHORIZED to seek election to fill the current vacancy on the Federation of Canadian Municipalities (FCM) Board of Directors (Ontario Caucus) for the remainder of the 2016/2017 year, until June 2017, and to have his associated expenses covered by the City of London.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

15.

Corporate Services Committee Deferred Matters List

 

That the Corporate Services Committee Deferred Matters List, as of January 16, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

16.

ADDED - STAFF REPORT - Review of City of London Ward Boundaries

 

That, on the recommendation of the City Clerk, the proposed by-law included as Appendix ‘A’ to the staff report dated January 24, 2017 BE REFERRED to a future public participation meeting of the Corporate Services Committee on a date that can accommodate a meeting start time that is later in the day, in order to receive public input on the proposed ward boundary changes. 

 

Motion Passed

 

YEAS: P. Hubert, J. Helmer, J. Morgan, T. Park, H.L. Usher (5)

 

17.

ADDED – Enquiry – Councillor P. Hubert – “No-cut” Employment Agreements

 

That it BE NOTED that Councillor P. Hubert requested the Managing Director, Corporate Services and Chief Human Resources Officer to advise what is stated in Council Policy 18(24) – “No-cut” Employment Agreements and enquired about what constituted a “no-cut” contract and if the City offered lengthy “no-cut” contracts.  The Managing Director, Corporate Services and Chief Human Resources Officer relayed the content of Council Policy 18(24), outlined what would constitute a “no-cut” contract and indicated that to the best of her knowledge the City does not have any “no-cut” contracts, but that she could not speak for the local boards and commissions.

 


 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 6th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:29 PM to 2:45 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition or disposition.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 2:46 PM.

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