Council

Agenda

INCLUDING ADDEDS

April 19, 2016 - 4:00 PM

This Council meeting will be televised by Cable 13 commencing at 9:00 PM.

The Council will break for dinner from approximately 6:30 – 7:00 PM, as required. 

I

DISCLOSURES OF PECUNIARY INTEREST

II

REVIEW OF CONFIDENTIAL MATTERS TO BE CONSIDERED IN PUBLIC

III

ADDED REPORTS

IV

RECOGNITIONS

1.

Presentation of the Two Row Wampum Belt to the City of London

2.

His Worship the Mayor will recognize National Poetry Month and invite Peggy Roffey from Poetry London and Jayme Archibald from London Poetry Slam to perform poems

3.

His Worship the Mayor will present a certificate for "London's Featured Community Organization" to London Clean and Green

4.

6:20 PM In recognition of the community contributions made by students attending London's post-secondary educational institutions, His Worship the Mayor and Members of Council will welcome and recognize representatives of the Students' Councils from Western University, Huron University College, Brescia University College, King's University College and Fanshawe College

University Students' Council, Western University: Sophie Helpard, President and Eddy Avila, President-Elect

Huron University College Students' Council: Nate Sussman, President and Curtis Jenken, President-Elect

Brescia University College Students' Council: Caitie Cheeseman, President and Deanna Vezina, President-Elect

King's University College Students' Council: Craig Minielly, President and Nathan Little, President-Elect

Society of Graduate Students, Western University: Tamara Hinan, President

Fanshawe Student Union: Alan Bushell, President and Carlie Forsythe, President-Elect

V

COMMITTEE OF THE WHOLE, IN CAMERA

MOTION FOR IN CAMERA SESSION

That Council rise and go into Committee of the Whole, in camera, for the purpose of considering the following:

a)

A matter pertaining to the purpose of instructions and directions to officers and employees of the Corporation pertaining to a lease of office space; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed lease that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed lease of office space. (C1/10/CSC)

b)

A matter pertaining to labour relations and employee negotiations; personal matters, including information regarding identifiable individuals, including municipal employees, with respect to employment related matters; security of the municipal property; advice that is subject to solicitor client privilege and advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose as it relates to the Procurement of Goods and Services Policy. (C2/10/CSC)

c)

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing directions and instructions to officers and employees or agents of the municipality with respect to the Springbank Dam.(C1/6/CWC)

d)

(ADDED) A matter pertaining to personal matters, including information regarding an identifiable individual, including a municipal employee, with respect to employment related matters, advice or recommendations of officers and employees of the Corporation including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation. (C1/12/SPPC)

e)

(ADDED) A matter pertaining to personal matters about identifiable individuals including municipal or local board employees, relating to the Outstanding London Ambassador Award nominations. (C2/12/SPPC)

VI

CONFIRMATION AND SIGNING OF THE MINUTES OF THE NINTH MEETING HELD ON APRIL 5, 2016

VII

COMMUNICATIONS AND PETITIONS

1.

(ADDED) B. McKinnon, Thames Valley District School Board, Organizational Support Services - Properties located on a portion of 1800 Cedarhollow Boulevard and 776-802 Killarney Road (Cedarhollow Subdivision) (Z-8596) (Refer to the Planning and Environment Committee stage for consideration with clause 8 of the 7th Report of the Planning and Environment Committee.)

VIII

MOTIONS OF WHICH NOTICE IS GIVEN

IX

REPORTS

10th Report of the Corporate Services Committee

1.

Disclosures of Pecuniary Interest

2.

SS16-11 Single Source Corporate Technology Assets (Relates to Bill No. 153)

3.

Shamrock Subdivision - Agreement with Property Owner

4.

2015 Compliance Report in Accordance with the Procurement of Goods and Services Policy

5.

2015 Operating Budget Status - Fourth Quarter Report

6.

2015 Capital Budget Status - Fourth Quarter Report

7.

2016 Property Assessment Update - Carla Nell, VP, Municipal & Stakeholder Relations, Municipal Property Assessment Corporation (MPAC)

8.

Not to be heard before 12:30 PM - Apportionment of Taxes

9.

Corporate Services Committee Deferred Matters List

6th Report of the Civic Works Committee

1.

Disclosures of Pecuniary Interest

2.

Purchase of a Skalar Continuous Flow Analyser for the Greenway Laboratory

3.

Contract Award: Tender 16-27 Replacement of Sidewalks, Curb and Gutter and Hot Mix Asphalt

4.

Contract Award Tender T16-13 Growth Management Implementation Strategy (GMIS) Campbell Street Improvements - Southwest Area Trunk Sanitary Sewer - Phase 2

5.

Contract Award: Tender No. 16-32 Arterial Road Rehabilitation Project - Contract No.1

6.

Windermere Road Over Stoney Creek Bridge Rehabilitation - Construction Administration of Tender No. 16-36 - Appointment of Consulting Engineer

7.

Contract Award: Tender No. 16-21- 2016 Infrastructure Renewal Program Contract 4 - McCormick Area Reconstruction

8.

Field Marshal Wolseley Bridge (Quebec Street) Pedestrian Safety

9.

Deferred Matters List

7th Report of the Planning and Environment Committee

1.

Disclosures of Pecuniary Interest

2.

Richmond North (Phase 2) Subdivision (39T-04513)

3.

West Coronation Subdivision (39T-13505)

4.

Properties located at 181 and 199 Commissioners Road East - Extension to Draft Plan of Subdivision Approval (39T-08501)

5.

Building Division Monthly Report for February 2016

6.

Properties located at 232-240 Oakland Avenue (Z-8578) (Relates to Bill No. 156)

7.

4th Report of the Trees and Forests Advisory Committee

8.

Properties located on a portion of 1800 Cedarhollow Boulevard and 776-802 Killarney Road (Cedarhollow Subdivision) (Z-8596) (Relates to Bill No. 157)

9.

Community Urban Agriculture Opportunities

3rd Report of the Audit Committee

1.

Disclosures of Pecuniary Interest

2.

RFP Process for Internal and External Audit Services

10th Report of the Committee of the Whole

X

DEFERRED MATTERS

XI

ENQUIRIES

XII

EMERGENT MOTIONS

XIII

BY-LAWS

BY-LAWS TO BE READ A FIRST, SECOND AND THIRD TIME:

Bill No. 152, By-law No. A.-_____

A by-law to confirm the proceedings of the Council Meeting held on the 19th day of April, 2016. (City Clerk)

Bill No. 153, By-law No. A.-_____

A by-law to approve the “Publicly Funded Organization Agreement” with CompuCom Canada Co. for Desktop Management Services and Products (DMSP-03); and to authorize the Mayor and the City Clerk to execute the Agreement; and to approve CompuCom Canada Co. as a Vendor of Record for Corporate Technology Assets and Services for the City of London. (2/10/CSC)

Bill No. 154, By-law No. S.-_____

A by-law to assume certain works and services in the City of London. (Forest Hill – Phase 4 Stage 2; 33M-610) (City Engineer)

Bill No. 155, By-law No. S.-_____

A by-law to lay out, constitute, establish and assume lands in the City of London as public highway.  (as widening to Wonderland Road North, north of Medway Park Drive) (for road widening purposes on Wonderland Road North registered as Instrument No. ER1026915 on February 4, 2016 pursuant to SP15-010191 and in accordance with Zoning By-law Z-1) (Chief Surveyor)

Bill No. 156, By-law No. Z.-1-16_____

A by-law to amend By-law No. Z.-1 to rezone an area of land located at 232-240 Oakland Avenue. (6/7/PEC)

Bill No. 157, By-law No. Z.-1-16_____

A by-law to amend By-law No. Z.-1 to rezone an area of land located on a portion of 1800 Cedarhollow Boulevard and 776-802 Killarney Road. (8/7/PEC)

XIV

ADJOURNMENT