Corporate Services Committee

Report

Meeting #:	19th Meeting of the Corporate Services Committee
Date:	Tuesday, October 08, 2019 at 12:30 P.m. - 1:30 P.m.
Location:	Council Chambers

PRESENT:

• Councillors J. Morgan (Chair),
• J. Helmer ,
• P. Van Meerbergen,
• A. Kayabaga,
• S. Hillier,
• and Mayor E. Holder

ALSO PRESENT:

• M. Hayward, A.L. Barbon, B. Card, I. Collins, B. Coxhead, A. Hagan, L. Livingstone, K. Murray, M. Ribera, C. Saunders, B. Warner and B. Westlake-Power.

  The meeting is called to order at 12:32 PM. 

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: A. Kayabaga
  Seconded by: S. Hillier

  That items 2.1 and 2.2 BE APPROVED. 

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

2.1

City of London's Credit Rating

• Moved by: A. Kayabaga
  Seconded by: S. Hillier

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the City of London’s Credit Rating Report, providing a summary of Moody’s Investors Service Credit Opinion of the City of London, BE RECEIVED for information.

  
  
  
  Motion Passed

2.2

Report from the Association of Municipalities of Ontario (AMO) Annual Conference - Ottawa, ON, August 17-21, 2019

• Moved by: A. Kayabaga
  Seconded by: S. Hillier

  That the communication dated September 24, 2019, from Councillor A. Hopkins, regarding the Association of Municipalities of Ontario (AMO) Board meeting held August 17-21, 2019 in Ottawa, Ontario BE RECEIVED for information.

  
  
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Council Policy - Mayor New Year's Honour List Policy

• Moved by: E. Holder
  Seconded by: J. Helmer

  That the proposed by-law as appended to the staff report dated October 8, 2019, BE INTRODUCED at the Municipal Council Meeting to be held on October 15, 2019, to amend By-law No. CPOL.-18-214, as amended, being “Mayor’s New Year’s Honour List Policy” to add a new category of nomination, being “Distinguished Londoner” to be selected by the Mayor.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Issuance of Proclamation Policy

• Moved by: A. Kayabaga
  Seconded by: S. Hillier

  That the Civic Administration BE DIRECTED to review and report back to the Corporate Services Committee with respect to the City of London Issuance of Proclamation Policy, specifically in terms of acknowledging nationally recognized proclamations. 

  
  

  Yeas: (6)

  J. Morgan, J. Helmer, P. Van Meerbergen, A. Kayabaga, S. Hillier, and E. Holder

  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Kayabaga
  Seconded by: P. Van Meerbergen

  That the Corporate Services Committee convene, In Closed Session, for consideration of the following:

  6.1          Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations 

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2          Labour Relations/Employee Negotiations / Solicitor-Client Privileged Advice

  A matter pertaining to reports, advice and recommendations of officers and employees of the Corporation concerning labour relations and employee negotiations in regards to one of the Corporation’s unions and advice which is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and direction to officers and employees of the Corporation.

  6.3          (ADDED) Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.4          (ADDED) Personal Matters/Identifiable Individual

  A matter pertaining to personal matters, including information regarding an identifiable individual, including municipal employees.

  
  

  Yeas: (6)

  S. Hillier, A. Kayabaga, P. Van Meerbergen, E. Holder, J. Helmer, and J. Morgan

  
  Motion Passed (6 to 0)

  The Corporate Services Committee convenes, In Closed Session, from 12:55 PM to 1:34 PM. 

  
  

7.

Adjournment

The meeting adjourned at 1:34 PM.