I.

DISCLOSURES OF PECUNIARY INTEREST

1.

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

2013 Infrastructure Lifecycle Renewal Program Contract 3: Dreaney Avenue and King Edward Avenue Reconstruction Project (Tender No. 13-13 )

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #3: Dreaney Avenue and King Edward Avenue Reconstruction Project (ES2414-13, EW3765-13, ES3055):

a)         the bid submitted by Omega Contractors Inc. (Omega), 4104 Breck Avenue, London, Ontario, N0M 2A0, at its tendered price of $1,768,850.15 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #3 project, BE ACCEPTED; it being noted that the bid submitted by Omega was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

b)         R.V. Anderson Associates Limited (RVA), #200-557 Southdale Road East, London, Ontario,  N6E 1A2, BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $203,500.00 (excluding H.S.T.) based upon the Fee Guideline for Professional Engineering Services recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;  it being noted that this firm completed the engineering design for the project;

c)         minor future additional annual operating costs of $500.00 BE RECOGNIZED as a result of this project; it being noted that these costs are as a result of new infrastructure installation, and will be considered and accommodated within future Water & Wastewater Operating Budgets;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 6, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-13); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.   (2013-L04A)

3.

2013 Infrastructure Lifecycle Renewal Program Contract 8: Manitoulin Drive Reconstruction (Tender No. 13-25)

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the 2013 Lifecycle Renewal Program, Contract #8: Manitoulin Drive Reconstruction Project (ES2414-12, EW3765-13, TS3014-13, TS3037-13):

a)         the bid submitted by Aar-Con Excavating, 10998 Longwoods Road, Delaware, ON, N0L 1E0, at its tendered price of $1,834,911.50 (excluding H.S.T.), for the 2013 Infrastructure Lifecycle Renewal Program, Contract #8 project, BE ACCEPTED; it being noted that the bid submitted by Aar-Con Excavating was the lowest of eleven bids received and meets the City's specifications and requirements in all areas;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 6, 2013;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-25); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04A)

4.

2013 Arterial Road Rehabilitation - Contract - '2' (Tender No. 13-35 )

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of the contract for the 2013 Arterial Road Rehabilitation - Contract ‘2’ (TS1446-11 & 12):

a)         the bid submitted by Dufferin Construction Company, 2200 Jetstream Rd, PO Box 189, London, ON, N6A 4V7, at its submitted tendered price of $2,872,006.64 (excluding H.S.T.), for the 2013 Arterial Road Rehabilitation - Contract ‘2’, BE ACCEPTED; it being noted that the bid submitted by Dufferin Construction Company was the lowest of two (2) bids received and meets the City’s specifications and requirements in all areas; it being further noted that there is no anticipated additional operating costs to the Environmental and Engineering Services budget in 2014 and subsequent years associated with approval of this tender;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 6, 2013;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-35); and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-L04A)

5.

Sherwood Forest Weeping Tile Disconnect Internal and External Works (ES2680) (Tender No. 13-49 and 13-22 )

Recommendation:  That, on the recommendation of the Managing Director, Environmental & Engineering Services & City Engineer, the following actions be taken with respect to the award of contracts for the Sherwood Forest Weeping Tile Disconnect Internal & External Works (ES2680):

a)         the bid submitted by All Season Excavating, 8513 Churchill Line, Watford, ON, N0M 2S0, at its tendered price of $172,240.00 (excluding H.S.T.), for the construction of the Sherwood Forest Weeping Tile Disconnect Internal Works, BE ACCEPTED; it being noted that the bid submitted by All Season Excavating was irregular (sole bid received) but came in below the estimate, meets the City’s specifications and requirements in all areas, and All Season Excavating was one of five contractors that prequalified to bid;

b)         the bid submitted by All Season Excavating, 8513 Churchill Line, Watford, ON, N0M 2S0, at its tendered price of $305,167.50 (excluding H.S.T.), for the construction of the Sherwood Forest Weeping Tile Disconnect External Works, BE ACCEPTED; it being noted that the bid submitted by All Season Excavating was the lowest of seven bids received and meets the City's specifications and requirements in all areas;

c)         the Civic Administration BE AUTHORIZED to provide an allotment of $1,000.00 to each homeowner that participates in the weeping tile disconnection program (total of $28,000.00) to cover future operating and maintenance costs for the sump pump;

d)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated May 6, 2013;

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

f)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 13-49 & 13-22); and,

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2013-LO4B)

6.

On-Street Boulevard Cafe Permit Program

Recommendation:  That, on the recommendation of the Managing Director, Planning and City Planner, the following actions be taken to permit the use of on-street municipal parking spaces for boulevard cafes in the Downtown:

a)         the attached revised on-street boulevard cafe principles for the use of on-street municipal parking spaces for boulevard cafes BE APPROVED for a period of up to three years, ending November 1, 2016;

b)         the Civic Administration BE DIRECTED to finalize and report back to Council regarding technical and design guidelines for boulevard cafes; it being noted that the establishment of on-street boulevard cafes under the program shall be at no cost to the City; and,

c)         the current Boulevard Cafe Permit Program BE AMENDED to provide for the use of on-street municipal parking spaces for seasonal boulevard cafes.  (2013-P09)

III.

SCHEDULED ITEMS

7.

Veterans Memorial Parkway South Extension and Highway 401 Interchange Improvements Transportation Environmental Study Report

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the Veterans Memorial Parkway South Extension and Hwy 401 Interchange Improvements Environmental Assessment (TS1325):

a)         the Veterans Memorial Parkway South Extension and Highway 401 Interchange Improvements Transportation Environmental Study Report BE ACCEPTED;

b)         a Notice of Completion BE FILED with the Municipal Clerk; and,

c)         the Transportation Environmental Study Report BE PLACED on public record for a 30-day review period;

it being noted that the Civic Works Committee (CWC) received the attached presentation from the Division Manager, Transportation Planning and Design, with respect to this matter;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2013-E05)

8.

London Transit - 2012 Annual Report

Recommendation: That the communication dated May 1 2012, with respect to the attached London Transit Service 2012 Annual Report, from L. Ducharme, General Manager, London Transit Commission, BE RECEIVED for information; it being noted that the Civic Works Committee received the attached presentation from Mr. L. Ducharme, with respect to this matter. (2013-C03D)

IV.

ITEMS FOR DIRECTION

9.

Bruce Street and Elmwood Avenue

Recommendation:  That the communication dated April 5, 2013, from Councillor D. Brown, with respect to traffic flow on Bruce Street and Elmwood Avenue, BE REFERRED to staff for a report back to the Civic Works Committee.   (2013-T04)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

CONFIDENTIAL

(See Confidential Appendix to the 10th Report, enclosed for Members only.)

C-1

A matter pertaining to advice that is subject to solicitor-client privilege including communications necessary for that purpose and litigation currently before the Superior Court of Justice, effecting the Municipality.

VII.

ADJOURNMENT

The meeting adjourned at 6:07 PM.