I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

STAFF REPORT - 2017 Rock the Park One-Time Exemption Request

That the by-law included as Appendix A to the staff report dated March 20, 2017 BE INTRODUCED at the Municipal Council meeting of March 21, 2017 to approve a one-time exemption and amend  the 2017 Special Events Policies and Procedures Manual to add a fifth day to the Rock the Park 14 event in July, 2017; it being understood that sound checks would not occur prior to 12:00 Noon on Sunday, July 16, 2017.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, V. Ridley (8)

NAYS: A. Hopkins, S. Turner, H.L. Usher, T. Park (4)

3.

STAFF REPORT - Annual Review - 2017 Special Events Policies and Procedures Manual

That the following actions be taken with respect to the 2017 Special Events Policies and Procedures Manual:

a)            the proposed by-law included as Appendix B to the staff report dated March 20, 2017 BE INTRODUCED at the Municipal Council meeting of March 21, 2017 to approve the 2017 Special Events Policies and Procedures Manual; it being noted that a proposed amendment to the Manual is being proposed in clause 2, above, as it relates to an exemption to add a fifth day to the Rock the Park 14 event in July 2017; and

b)            the Civic Administration BE REQUESTED to report back, as part of the Council Policy report being provided to the Strategic Priorities and Policy Committee with respect to Chapter 17 of the Council Policy Manual, on the potential for reinstating escalating fines for repeated noise infractions and also options pertaining to insurance requirements.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (11)

III.

SCHEDULED ITEMS

4.

PUBLIC PARTICIPATION MEETING - Music, Entertainment and Culture District Feasibility Study and Strategy

That the following actions be taken with respect to Music, Entertainment and Culture Districts:

a)            the staff report dated March 20, 2017 BE RECEIVED; and

b)            the recommended Strategy contained in the staff report noted in a), above, BE APPROVED subject to the following:

i)              Operating Hours of Festivals and Events and Volume of Noise (Pages 63 to 65 of the Strategy contained in the Feasibility Study) being excluded from the approval and being reported upon separately to the Strategic Priorities and Policy Committee within two meeting cycles; it being noted that staff will work to implement the Strategy over time and within existing budgets or in association with the next 4-Year Multi-Year Budget;

ii)             the documentation being updated to redefine and rename the references to the "Downtown District" to the "Downtown & Old East Village Districts”; it being understood that these two Districts would not necessarily fall within one single boundary;

it being noted that J. Yanchula provided the attached presentation with respect to this matter;

it being pointed out that at the public participation meeting associated with this matter, the individuals indicated on the attached public participation meeting record made oral submissions in connection therewith.   

Motion to Open the Public Participation Meeting

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, S. Turner, H.L. Usher, T. Park (12)

NAYS: V. Ridley (1)

Motion to Close the Public Participation Meeting

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

Motion to exclude the following matters from the approval of the proposed Strategy (Pages 63 to 65 of the Feasibility Study):

i)          Operating Hours of Festivals and Events

ii)         Volume of Noise

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (11)

NAYS: M. Salih, J. Helmer (2)

Motion to Exclude Permitted Activities on Private Patios (Pages 66-67 of the Feasibility Study) from the approval of the Strategy.

Motion Failed

YEAS: B. Armstrong, A. Hopkins, S. Turner (3)

NAYS: M. Brown, M. van Holst, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, V. Ridley, H.L. Usher, T. Park (10)

Motion to Approve a report back to the Strategic Priorities and Policy Committee in two cycles on the Operating Hours of Festivals and Events and Volume of Noise and to direct the Civic Administration to redefine and rename the "Downtown District" to the "Downtown & Old East Village Districts".

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

Motion to receive the staff report and to approve those portions of the Strategy that exclude Operating Hours of Festivals and Events and Volume of Noise.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H.L. Usher, T. Park (13)

IV.

ITEMS FOR DIRECTION

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

VI.

ADJOURNMENT