Corporate Services Committee

Report

17th Meeting of the Corporate Services Committee

Monday, November 02, 2020 at 12:00 P.m. - 1:00 P.m.

Virtual Meeting - during the COVID-19 Emergency

City Hall is open to the public, with reduced capacity and physical distancing requirements.

Meetings can be viewed via live-streaming on YouTube and the City website.

PRESENT:

• Councillors A. Kayabaga (Chair),
• M. van Holst,
• J. Helmer ,
• J. Morgan,
• A. Hopkins,
• and Mayor E. Holder

ALSO PRESENT:

• J. Taylor, C. Saunders, B. Westlake-Power
  Remote attendance: Councillors S. Lewis, M. Cassidy and S. Lehman; L. Livingstone, A. Barbon, B. Card, I. Collins, S. Corman, J. Logan, K. Murray, M. Schulthess, E. Skalski, S. Tatavarti, B. Warner, J. Wills, P. Yeoman
  The meeting was called to order at 12:07 PM; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. van Holst,J. Helmer, J. Morgan and A. Hopkins.

   

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed. 

2.

Consent

• Moved by: E. Holder
  Seconded by: J. Morgan

  That Consent items 2.1 to 2.5 BE APPROVED. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

2.1

Authorization for Temporary Borrowing

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the  proposed by-law as appended to the staff report dated November 2, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on November 10, 2020 to authorize the temporary borrowing of certain sums to meet current expenditures of The Corporation of the City of London for the year 2021.

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.2

Annual Report Risk Management Services

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director Corporate Services and City Solicitor and the Manager III, Risk Management Division, the staff report dated November 2, 2020 regarding the Annual Report - Risk Management Services BE RECEIVED for information.

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.3

Amending By-law Re: Electronic Registration of Real Property Documents

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Solicitor, the proposed by-law as appended to the staff report dated November 2, 2020 as Appendix “A” BE INTRODUCED at the Municipal Council meeting on November 10, 2020 to amend By-Law No. A.-5719-117, a by-law respecting the execution of real property related documents by electronic means.

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.4

Pre-Authorized Tax Payment Plan By-law and Collection of Property Taxes By-law

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to proposed amendments to the Pre-authorized Tax Payment Plan By-law and Collection of Property Tax By-law for the 2021 taxation period:

  a)      the proposed by-law as appended to the staff report dated November 2, 2020 as Appendix “A”,  BE INTRODUCED at the Municipal Council meeting to be held on November 10, 2020 to amend By-law No. A.-5505-497, as amended, entitled, “A by-law to authorize the implementation of a pre-authorized tax payment plan for The Corporation of the City of London” by changing the multiplier to determine the pre-authorized property tax payment from 1.012 to 1.025 effective January 1, 2021”; and,

  b)      the proposed by-law as appended to the staff report dated November 2, 2020 as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on November 10, 2020 to amend By-law No. A-8, as amended, entitled “Property Tax Collection by-law" by changing the calculation percent for the Interim Levy from 40.48% to 41% effective January 1, 2021”;
  
  it being noted that the Corporate Services Committee received a communication dated October 29, 2020 from C. Butler with respect to this matter.

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

2.5

Declare Surplus - Portion of City-Owned Land - 3047 White Oak Road

• Moved by: E. Holder
  Seconded by: J. Morgan

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to a portion of City-owned land located on west side of White Oak Road, abutting the south side of 3033 White Oak Road, described as Part Lots 4 and 5, Plan 643, as in 302417, being all of PIN 08209-0084 (LT) in the City of London, County of Middlesex, as shown on Schedule “A” of the staff report dated November 2, 2020 (the “Property”), the following actions be taken:

  a)     the subject property BE DECLARED surplus; and

  b)     the subject property (“Surplus Lands”) BE SOLD by way of tender in accordance with the City’s Sale and Other Disposition of Land Policy.

  
  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed

3.

Scheduled Items

None.

4.

Items for Direction

4.1

Request for Delegation Status - Jacqueline Madden and Michael Dawthorne

• Moved by: A. Hopkins
  Seconded by: J. Morgan

  That it BE NOTED that the Corporate Services Committee received a communication dated October 21, 2020 and delegation from Jacqueline Madden and Michael Dawthorne with respect to their concerns related to the Accessibility Advisory Committee.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

  Additional votes:

  
  
• Moved by: J. Helmer
  Seconded by: A. Hopkins

  That the requested delegation, as identified on the public agenda, BE APPROVED to heard at this time.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

5.

Deferred Matters/Additional Business

5.1

Corporate Services Committee Deferred Matters List

• Moved by: J. Helmer
  Seconded by: J. Morgan

  That the Corporate Services Committee Deferred Matters List, as of October 26, 2020, BE RECEIVED. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

5.2

(ADDED) Proposed Changes to the Municipal Elections Act, 1996

• Moved by: J. Morgan
  Seconded by: E. Holder

  That, on the recommendation of the City Clerk, the staff report dated November 2, 2020 entitled "Changes to the Municipal Elections Act, 1996" BE RECEIVED for information. 

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

5.3

Small Business Support

• Moved by: J. Morgan
  Seconded by: A. Kayabaga

  That the following actions be taken to assist London businesses in mitigating financial losses as a result of Public Health regulations put in place with respect to COVID-19:

  a)      the Province of Ontario BE ADVISED that the City of London supports the measures being put in place to assist local economies and businesses in offsetting the financial impacts resulting from the implementation of public health measures; and,

  b)      the Mayor BE REQUESTED to engage with the Premier and the Minister of Finance to request that London businesses impacted by section 22 Orders under the Health Protection and Promotion Act, R.S.O. 1990 be provided with access to the funding provided for in the new $300 million Business Support Fund.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

6.

Confidential (Enclosed for Members only.)

• Moved by: A. Hopkins
  Seconded by: J. Helmer

  That the Corporate Services Committee convene, In Closed Session, to consider the following matters:

  6.1    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.2    Land Acquisition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending acquisition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  6.3    Land Disposition / Solicitor-Client Privileged Advice / Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations

  A matter pertaining to the proposed or pending disposition of land by the municipality, including communications necessary for that purpose; advice that is subject to solicitor-client privilege; commercial and financial information, that belongs to the municipality and has monetary value or potential monetary value and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality.

  
  

  Yeas: (6)

  A. Kayabaga, E. Holder, M. van Holst, J. Helmer, J. Morgan, and A. Hopkins

  
  
  Vote Type: Majority (Voted), Recorded
  
  Motion Passed (6 to 0)

  The Corporate Services Committee convened, In Closed Session, from 1:22 PM to 1:38 PM.

  
  

7.

Adjournment

The meeting adjourned at 1:40 PM.