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6TH REPORT OF THE

 

Corporate Services Committee

 

meeting held on February 26, 2013, commencing at 1:05 PM, in Committee Room #5, Second Floor, London City Hall. 

 

PRESENT:  Mayor J.F. Fontana (Chair), Councillors N. Branscombe, J.P. Bryant, B. Polhill and J.B. Swan and C. Saunders (Acting Secretary).

 

ALSO PRESENT:  Councillor D.G. Henderson, A. Zuidema, J.P. Barber, G. Belch, J. Braam, B. Campbell, K. Dawtrey, E. Gamble, A. Hagan, M. Hayward, G.T. Hopcroft, V. McAlea Major, L. Palarchio, C. Resendes, M. Turner and B. Warner.

 

 

I.

DISCLOSURES OF PECUNIARY INTEREST

 

1.

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

Single Source - Supply and Install - Replacement Rooftop Unit for J. Allyn Taylor Building

 

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the actions taken to affect the replacement of the roof top unit at the J. Allyn Taylor Building at a cost of $111,400 (excluding HST) BE CONFIRMED; it being noted that the required work will be carried out by the current service provider Climate Control and a Purchase Order has been issued relating to the subject matter.

 

3.

Voluntary Donations to Municipality

 

Recommendation:  That the following actions be taken with respect to voluntary donations to the Municipality:

 

a)            on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the report dated February 26, 2013 with respect to voluntary donations to a municipality BE RECEIVED;

 

b)            the Civic Administration BE REQUESTED to report back with a list of potential Council approved projects that could be subject to voluntary donations; and,

 

c)            the Civic Administration BE REQUESTED to report back with respect to the administrative costs related to the implementation of a voluntary donations program.

 

4.

Agreement with the Province of Ontario to Market the London and Middlesex Immigration Portal

 

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting of March 5, 2013 to approve an agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Citizenship and Immigration, to obtain Provincial funding of $19,800 to market the London and Middlesex Immigration Portal and to authorize the Mayor and City Clerk to execute the Agreement.

 

5.

Agreement with the Province of Ontario to Enhance the London and Middlesex Immigration Portal Labour Market Section

 

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the attached proposed by-law BE INTRODUCED at the Municipal Council meeting of March 5, 2013 to approve an agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Citizenship and Immigration, to obtain  Provincial funding of $110,000 to enhance the London and Middlesex Immigration Portal by enhancing the section on the local labour market and to authorize the Mayor and City Clerk to execute the Agreement.

 

III.

SCHEDULED ITEMS

 

6.

Tax Adjustment Agenda

 

Recommendation: That the recommendations contained in the Tax Adjustment Agenda dated February 26, 2013 BE APPROVED; it being noted that there were no members of the public in attendance to speak to the Corporate Services Committee, at the public hearing associated with the Tax Adjustment Agenda.

 

IV.

ITEMS FOR DIRECTION

 

7.

Request for a Letter of Support for Public Safety TV Channel

 

Recommendation:  That the following actions be taken with respect to the request for a letter for support for “All Points Bulletin” TV network:

 

a)            the Mayor BE REQUESTED to prepare a letter to the Canadian Radio-television & Telecommunications Commission (CRTC) in support of the request for renewal of the “All Points Bulletin” television license and renewal of its “Public Interest” status; and,

 

b)            the City Clerk BE DIRECTED to undertake a review of current policies or processes with respect to requests for letters of support or endorsement and report back on any recommended changes to ensure that sufficient information is submitted to Municipal Council with respect to the request.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

VI.

CONFIDENTIAL

 

(See Confidential Appendix to the 6th Report of the Corporate Services Committee enclosed for Members only.)

 

The Corporate Services Committee convened in camera from 1:34 PM to 2:45 PM after having passed a motion to do so, with respect to the following matters:

 

C-1.

A matter pertaining to the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the  Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-2.

A matter pertaining to the purpose of instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which  could reasonably be expected to, prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

 

C-3.

A matter pertaining to litigation or potential litigation and advice that is subject to solicitor-client privilege, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Corporation with respect to the property located at 23 Winship Close.

 

C-4.

A matter pertaining to litigation currently before the Superior Court of Justice, Court file No. 8922/12 effecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

C-5.

A matter pertaining to litigation currently before the Superior Court of Justice, Court file No. 38191/01 effecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

C-6.

A matter pertaining to personal matters about identifiable individuals, including a former municipal employee, outstanding litigation affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

 

C-7.

A matter pertaining to labour relations and employee negotiations, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, concerning Group Grievance 508-06 and Policy Grievance 902-07 between the London Civic Employees’ Local Union No. 107 and The Corporation of the City of London in relation to the Equipment Operator 2 job evaluation.

 

C-8.

A matter pertaining to labour relations and employee negotiations in regard to one of the Corporation’s associations or unions and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and for the purpose of providing instructions and directions to officers and employees of the Corporation.

 

VII.

ADJOURNMENT

 

The meeting adjourned at 2:47 PM.