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2ND REPORT OF THE

 

Civic Works Committee

 

meeting held on January 6, 2015, commencing at 4:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor J. Helmer (Acting Chair), Councillors T. Park, V. Ridley and M. van Holst  and J. Martin (Secretary). 

 

ABSENT:  Councillor H.L. Usher.

 

ALSO PRESENT:  Councillors J. Morgan and M. Salih; J. Braam, T. Copeland, M. Daley, U. DeCandido, D. Dobson, A. Drost, A. Dunbar, L. Kolodiazny, G. Kotsifas, J. Lucas, D. MacRae, S. Maguire, M. Ribera, L. Rowe, E. Soldo and J. Stanford. 

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

1st Report of the Cycling Advisory Committee

 

Recommendation:  That the 1st Report of the Cycling Advisory Committee (CAC), from its meeting held on December 17, 2014, BE RECEIVED; it being noted that the Civic Works Committee heard a verbal delegation from W. Pol, Chair, CAC with respect to Item #11 – Richmond Street North Pedestrian Crossing.

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

3.

2015 Burbrook Trunk Storm Sewer Project Initiation

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the 2015 Burbrook Trunk Storm Sewer Project Initiation:

 

a)         the engineering fees for Hatch Mott MacDonald BE INCREASED by $250,906.38, in accordance with the estimate on file, to an upset limit of $436,434.80, including contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, 2006, recommended by the Ontario Society of Professional Engineers, and in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

 

b)         approval BE GIVEN to enter into negotiations with WARD & BURKE Microtunnelling to construct the project;

 

c)         the Civic Administration BE DIRECTED to report back at a future meeting of the Civic Works Committee to confirm the project, including total estimated project costs;

 

d)         the financing for the project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015; and,

 

 

 

e)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work, including that required to obtain Canadian National Railway approvals;

 

it being noted that the Civic Works Committee received the attached presentation from J. Braam, Managing Director, Environmental and Engineering Services and City Engineer, with respect to this matter and viewed an internet video demonstrating the tunneling technology.  (2014-E01)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

4.

SS12-27 Single Source Contract of the Supply and Delivery of Chemical Lime

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the supply and delivery of chemical lime at the Greenway Wastewater Treatment Plant:

 

a)         approval BE GIVEN to enter into a two (2) year single source contract with Carmeuse Lime (Canada) Inc., including an option for three (3) additional years, for the supply and delivery of chemical lime to the Greenway Wastewater Treatment Plant;

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

 

c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating satisfactory prices, terms and conditions with Carmeuse Lime (Canada), Inc. to the satisfaction of both the City Treasurer and the Managing Director, Environmental and Engineering Services and City Engineer;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-F17)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

5.

London Cycling Master Plan - Appointment of Consulting Engineer

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the London Cycling Master Plan study:

 

a)         MMM Group Limited, BE APPOINTED Consulting Engineers to complete the Cycling Master Plan Study, in the amount of $144,136.00, excluding H.S.T., in accordance with Section 15.2 (d) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the attached revised Sources of Financing Report;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

 

it being noted that the Civic Works Committee received a verbal presentation from E. Soldo, Director of Roads and Transportation, with respect to this matter.  (2014-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

6.

Western Road and Sarnia Road / Philip Aziz Avenue Environmental Assessment - Appointment of Consulting Engineer

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consultant for the Western Road and Sarnia Road / Philip Aziz Avenue Environmental Assessment:

 

a)         AECOM Canada Ltd, BE APPOINTED Consulting Engineers to complete the Environmental Assessment Study for Western Road and Sarnia Road / Philip Aziz Avenue, in the amount of $360,362.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the work; and, 

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2014-A05)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

7.

Accessible Pedestrian Signals Single Source

 

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the purchase of accessible pedestrian signal equipment:

 

a)         approval BE GIVEN to enter into negotiations with Tacel Ltd., for the purchase of accessible pedestrian signal equipment for a three (3) year period in accordance with the Procurement of Goods and Services Policy, Section 14.4, Single Source, clauses (d) and (e);

 

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

 

c)         the approvals given herein BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions with Tacel Ltd. to the satisfaction of the Managing Director, Environmental and Engineering Services and City Engineer, or designate; and,

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval.  (2014-F17)

 

 

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

8.

Parking Application Renewal

 

Recommendation:  That, on the recommendation of the Managing Director, Development and Compliance Services and Chief Building Official, the following actions be taken with respect to the acquisition of an integrated parking ticket management system:

 

a)         the submission from Gtechna, for the implementation of a parking ticket management system for the City of London, including the cost of software, hardware and support services, in the amount of $ 244,250.00, excluding H.S.T., BE ACCEPTED;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the staff report dated January 6, 2015;

 

c)         the Civic Administration BE AUTHORIZED to undertake all administrative acts which are necessary in connection with this contract; and,

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order relating to the subject matter of this approval;

 

it being noted that the Civic Works Committee received a verbal update from A. Drost, Manager, Municipal Law Enforcement Services, with respect to this matter.  (2014-F18)

 

Motion Passed

 

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

 

III.

SCHEDULED ITEMS

 

None.

 

IV.

ITEMS FOR DIRECTION

 

None.

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

None.

 

VI.

ADJOURNMENT

 

The meeting adjourned at 5:25 PM.

 

 

 

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