I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that no pecuniary interests were disclosed.

II.

CONSENT ITEMS

2.

Offer to Purchase Industrial Lands - 2097800 Ontario Inc. - Innovation Park, Phase l

Recommendation:  That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, the following actions be taken;

a)         the offer submitted by 2097800 Ontario Inc., to purchase from the City 2.45 acres on the north side of Innovation Drive, being comprised of Parts 5, 6 and 7, Plan 33R-17213, and the westerly 0.45 acres of Parts 3 and 4, Plan 33R-17213, as outlined on the sketch attached hereto as Schedule “A”, at a purchase price of $159,250.00 (reflecting a price of $65,000.00 per acre), BE ACCEPTED, subject to the Purchaser obtaining approval from O.C. Holdings Inc. to convey the westerly 30 feet (0.45 acres) of their optioned lands, identified as Parts 3 and 4, Plan 33R-17213, within sixty (60) days of acceptance of this offer; and

b)         the proposed by-law as appended to the staff report dated August 26, 2014, as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on September 2, 2014, to approve the sale to 2097800 Ontario Inc., and TO AUTHORIZE the Mayor and the City Clerk to execute the Agreement of Purchase and Sale.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

3.

Huron Heights Public School - 1245 Michael Street

Recommendation:  That, on the recommendation of the Managing Director of Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services, with respect to the notification received from the Thames Valley District School Board indicating that the Huron Heights Public School site has been declared surplus and is now being offered for sale, the Civic Administration BE DIRECTED to take no further action with respect to the surplus declaration and related circulation.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

4.

2013 Annual Report - Development Charges Reserve Funds

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the annual statement of the City Treasurer (Appendix A and Appendix B) with respect to the operation of the City Services Reserve Funds and Urban Works Reserve Funds, for the year ended December 31, 2013, BE RECEIVED for information; and

b)         a copy of the annual statement BE FORWARDED to the Minister of Municipal Affairs and Housing in compliance with Section 43(3) of the Development Charges Act, 1997.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

5.

2014 Operating Budget Status - Second Quarter Report

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the 2014 Operating Budget Status – Second Quarter Report for the General  (Property Tax Supported refer to Appendix “A” of the staff report dated August 26, 2014), Water and Wastewater and Treatment Budgets:

a)         the Status Report BE RECEIVED for information, it being noted that the Civic Administration is projecting:

i)          $1.3 million in net savings for the General (Property Tax Supported) Budget as identified by Civic Service Areas and Boards and Commissions,  noting that the year-end position could fluctuate significantly based on factors beyond the control of Civic Administration such as Ontario Works caseload and winter maintenance;

ii)         $0.6 million deficit in the Water rate supported budget; and

iii)         $0.6 million savings in the Wastewater and Treatment rate supported budget;

b)         the Civic Administration BE AUTHORIZED to contribute to/draw down from the Operating Budget Contingency Reserve to balance year end operations of the Property Tax Supported Budget should the budget be in a surplus/deficit position;

c)         the Civic Administration BE AUTHORIZED to contribute to the Unfunded Liability Reserve any operational savings realized from personnel and contingency budgets at 2014 year end; it being noted that the net unfunded liability balance as reported in the 2013 Financial Statement is at $77.4 million;

d)         the Civic Administration BE AUTHORIZED to contribute to the Economic Development Reserve Fund to be used to support initiatives brought forward by the Investment and Economic Prosperity Committee that best accelerate London’s economy and foster private sector investment in the City should the Property Tax Supported Budget be in a surplus position;

e)         with respect to the Information Technology Services operational savings, if any, Civic Administration BE AUTHORIZED to contribute to the Technology Services Reserve Fund to be used to support investments in corporate systems;

f)         the Civic Administration BE AUTHORIZED to draw down from the Severe Weather Reserve, should the overall Property Tax Supported Budget be in a deficit position, to mitigate expenditures associated with above average snowfall;

g)         the Civic Administration BE AUTHORIZED to contribute to/draw down from the Water Capital Reserve Fund to balance year end operations of the Water Budget should the budget be in a surplus/deficit position;

h)         the Civic Administration BE AUTHORIZED to contribute to/draw down from the Wastewater Rate Stabilization Reserve and Sewage Works Reserve Fund to balance year end operations of the Wastewater & Treatment Budget should the budget be in a surplus/deficit position; and

i)          the Civic Administrations contribution of $1,093,580 ($932,472 – property tax supported; $123,880 – wastewater; and $37,228 – water) to the Efficiency, Effectiveness and Economy reserves in 2014 BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

6.

2014 Capital Budget Status - Second Quarter Report

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the 2014 Capital Budget Status - Second Quarter Report BE RECEIVED for information; and

b)         the capital projects listed in Appendix A to the staff report dated August 26, 2014, with a total of $7.6 million of net surplus funding, BE CLOSED and the following actions be taken:

i)          reserve fund draws of $6,535,240.67 BE TRANSFERRED back to the reserve funds which originally funded the projects;

ii)         pay-as-you-go funding of $696,309.03 BE TRANSFERRED to the capital receipts account; and,

iii)         authorized debt financing of $410,634.34 BE RELEASED resulting in a reduction of authorized debt.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

7.

Corporate Asset Management Plan 2014

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Division Manager, Corporate Asset Management, the following actions be taken:

a)         the Corporate Asset Management Plan 2014 BE APPROVED; and

b)         as part of the upcoming budget development, a dedicated property tax levy BE CONSIDERED in order to fund reserves used exclusively to address the infrastructure funding gap.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

8.

Request for Proposal No. 14-38 - Construction Manager/General Contractor for Renovations to the Normal School - Project #GG1558

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Request for Proposal for a Construction Manager/General Contractor for Renovations to the Normal School (No. 14-38):

a)         the proposal submitted by Tonda Construction Limited, 1085 Wilton Grove Road, London, ON, N6N 1C9 in the amount of $511,000.00 excluding HST for Construction Manager/General Contractor (CM/GC) Services for the Renovations to the Normal School BE ACCEPTED; it being noted that this project will have a two-phase award process to Tonda Construction Limited, with Phase 1 being the award of the CM/GC Services Agreement and Phase 2 being the future award of the construction contract to Tonda Construction Limited for the Renovations to the Normal School in 2015, subject to successful completion of Phase 1;

b)         the financing for the Construction Manager/General Contractor Services portion of this project BE APPROVED as set out in the Sources of Financing Report, appended to the staff report dated August 26, 2014, as Appendix “A”; and

c)         the proposed by-law as appended to the staff report dated August 26, 2014, as Appendix “B”,  BE INTRODUCED at the Municipal Council meeting to be held on September 2, 2014 to:

(i)         approve the Agreement between The Corporation of the City of London and Tonda Construction Limited for the provision of Construction Manager/General Contractor Services for the Renovations to the Normal School at an upset limit of $511,000.00, excluding HST; and

(ii)        authorize the Mayor and the City Clerk to execute the Agreement forming Schedule “A” to the proposed by-law.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

9.

Federal Gas Tax Allocation

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and the City Treasurer, Chief Financial Officer, the following actions be taken:

a)         the allocation of Federal Gas Tax Funds BE RECEIVED for information as per Appendix A to the staff report dated August 26, 2014; it being noted that these funds were accounted for and reflected in the 2014 Capital Budget and 2015 to 2023 Capital Forecast as approved by Council on February 27, 2014;

b)         the Civic Administration BE AUTHORIZED to reallocate the funds as necessary to higher profile projects that meet the following criteria:

•           provide recognizable community benefit;

•           identified as high priority under the City’s Asset Management Plan;

•           larger, more visible and impactful; and,

•           reflect Council’s Strategic Priorities;

it being noted that the existing Capital Plan fully utilizes Federal Gas Tax funding and any reallocation would result in a change to the Approved Capital Plan.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

10.

Offer to Purchase Industrial Lands - IO Industries Inc. - Skyway Industrial Park, Phase ll

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, on the advice of the Manager of Realty Services the following actions be taken:

a)         the offer submitted by IO Industries Inc. to purchase 3 acres, on the southwest corner of Robin’s Hill Road and Huron Street, in Skyway Industrial Park, being comprised of the northerly portion of Lot 15, Plan 33R-17397, as outlined on the sketch hereto as Schedule “A”, at a purchase price of $195,000.00 (reflecting a price of $65,000.00 per acre), BE ACCEPTED, subject to the following conditions:

i)          the City completing and depositing a reference plan of the subject lands prior to closing, at the City’s expense;

ii)         the City completing a Phase I Environmental Assessment of the subject lands, prior to closing, at the City’s expense;

iii)         the City permitting an initial building coverage of 8.2 percent in place of the required 15 percent, as prescribed by Clause 5(2) of the Industrial Land Sale Policy;

iv)        the Purchaser satisfying itself that it can qualify to receive a tax grant available to an aerospace-related industry located within the Airport Area Community Improvement Plan boundary;

v)         the Purchaser Optioning an additional 1.65 acres directly west of the subject site for a period of two (2) years;

b)         the proposed by-law as appended to the staff report dated August 26, 2014, as Appendix “B”, BE INTRODUCED at the Municipal Council meeting to be held on September 2, 2014, to approve the sale to IO Industries Inc., and TO AUTHORIZE the Mayor and the City Clerk to execute the Agreement of Purchase and Sale; and

c)         the Civic Administration BE INSTRUCTED to bring forward an appropriate by-law to the September 2, 2014 meeting of the Municipal Council to approve the Option Agreement and to authorize the Mayor and the City Clerk to sign that Option Agreement.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

11.

City of London Days - Budweiser Gardens

Recommendation:  That, on the recommendation of the City Clerk, the City of London Day at the Budweiser Gardens  for the London Celebrates Canada 50th Anniversary of the Canadian Flag, originally approved by the Municipal Council to be held on Sunday, February 15, 2015, BE RESCHEDULED to Saturday, February 7, 2015, at the request of London Celebrates Canada and the Budweiser Gardens; it being noted that the Canada Sesquicentennial Anniversary of Confederation will continue to be held on Wednesday, February 15, 2017, as previously approved by Municipal Council.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

12.

Reduced Hours of Voting at Certain Institutions and Retirement Homes

Recommendation:  That, on the recommendation of the City Clerk, the following actions be taken with respect to reduced hours of voting at certain institutions and retirement homes:

a)         pursuant to section 13.8 of the Council Procedure By-law, the actions of the Municipal Council taken at its meeting of February 11, 2014, with respect to clause 5 of the 6th Report of the Corporate Services Committee (CSC), relating to reduced voting hours in voting places in certain institutions and retirement homes BE RECONSIDERED; and

b)         the proposed by-law (Appendix “A”), as appended to the staff report dated August 26, 2014, BE INTRODUCED at the Municipal Council meeting to be held on September 2, 2014 to repeal and replace By-law E.-174-75 being “A by-law to provide for reduced hours of voting at certain institutions and retirement homes for the 2014 Municipal Election”.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

13.

Diversecity Onboard Program

Recommendation:  That, on the recommendation of the City Clerk, the City Clerk BE DIRECTED to investigate and report back on the possible enhancement of the City of London’s recruitment process for appointments to Advisory Committees by providing for voluntary disclosure of diversity at the time of application submission.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

14.

Integrity Commissioner

Recommendation:  That, on the recommendation of the City Clerk, with the concurrence of the Solicitor II, the following actions be taken with respect to the appointment of an Integrity Commissioner for The Corporation of the City of London:

a)         the  “The Corporation of the City of London Integrity Commissioner Terms of Reference,” attached as Appendix “A” to the staff report dated August 26, 2014 BE ADOPTED;

b)         the “The Corporation of the City of London Code of Conduct for Members of Council Complaint Protocol”, attached as Appendix “B” to the staff report dated August 26, 2014 BE ADOPTED;

c)         the “Request for Proposal for Appointment of an Integrity Commissioner”, attached as Appendix “C” to the staff report dated August 26, 2014 BE APPROVED; and,

d)         the City Clerk BE DIRECTED to make the necessary arrangements to have the “Request for Proposal for Appointment of an Integrity Commissioner” issued prior to the end of the current term of Council; it being noted that the incoming Council will appoint the Integrity Commissioner.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

15.

Report on the Corporate Human Rights Program, Code of Conduct Program and Corporate Training Initiatives as of June 30, 2014

Recommendation:  That, on the recommendation of the Managing Director, Corporate Services and Chief Human Resources Officer, the staff report dated August 26, 2014 regarding the Corporate Human Rights Program, Code of Conduct Program and Corporate Training Initiatives BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

16.

Old Victoria Hospital Lands: Request for Proposals Update

Recommendation:  That, on the recommendation of the Managing Director, Planning & City Planner, the staff report dated August 26, 2014 regarding the request for proposals for the Old Victoria hospital lands, BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

17.

Agreement with the Province of Ontario to Receive Funding for the Start Up Your Business Initiative

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the proposed by-law appended as Appendix 1, to the staff report dated August 26, 2014, BE INTRODUCED at the Municipal Council meeting of September 2, 2014 to:

a)         approve the Agreement (Schedule 1) of  September 1, 2014, with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Citizenship, Immigration and International Trade to obtain  Provincial funding of $53,900 to develop the Start Up Your Business Initiative; and

b)         authorize the Mayor and City Clerk to execute the Agreement of September 1, 2014 approved in (a) above.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

18.

Agreement with the Federation of Canadian Municipalities to Host the 2015 FCM Sustainable Communities Conference

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the proposed by-law appended as Appendix 1 to the staff report dated August 26, 2014, BE INTRODUCED at the Municipal Council meeting of September 2, 2014 to:

a)         approve the Agreement substantially in the form of Schedule 1 of  September 1, 2014, with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Citizenship, Immigration and International Trade to obtain  Provincial funding of $53,900 to develop the Start Up Your Business Initiative; and

b)         authorize the Mayor and City Clerk to execute the Agreement of September 1, 2014, to the satisfaction of the City Solicitor, approved in (a) above.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

19.

Comprehensive Economic and Trade Agreement with the European Union

Recommendation:  That, on the recommendation of the Director of Intergovernmental and Community Liaison, the staff report dated August 26, 2014 on the Comprehensive Economic and Trade Agreement with European Union (CETA) BE RECEIVED for information.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

III.

SCHEDULED ITEMS

IV.

ITEMS FOR DIRECTION

20.

Annual Meeting Calendar

Recommendation:  That, on the recommendation of the City Clerk, the following actions be taken with respect to the 2015 Annual Meeting calendar:

a)         the annual meeting calendar attached to the staff report dated July 22, 2014 for the period December 1, 2014 to December 31, 2015 BE APPROVED; it being understood that adjustments to the calendar may be required from time to time in order to accommodate special/additional meetings or changes to governing legislation; and

b)         the City Clerk BE DIRECTED to bring forward any necessary changes to the Council Procedure By-law, at the appropriate time, in order to accommodate the annual meeting calendar approved in a), above.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

21.

Application to the Alcohol and Gaming Commission of Ontario - Jim Bob Ray's - 585 Richmond Street

Recommendation:  That Jim Bob Ray’s, 585 Richmond Street, London, Ontario, BE ADVISED that the Municipal Council of The Corporation of the City of London supports the issuance of a New Manufacturer’s Limited Liquor Sales Licence to Jim Bob Ray’s, in order to establish a microbrewery/brew pub, in addition to the existing uses at Jim Bob Ray’s, as detailed in the communication dated August 15, 2014, from Ms. Elizabeth K. Cormier, Patton Cormier & Associates, solicitors for the applicant.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

22.

Request for Amendment to the Council Expense Funds Guidelines

Recommendation:  That the communication dated July 30, 2014, from J. Kogelheide, requesting changes to the Council policy governing the expenses of Ward Councillors, in order to disallow the sponsorship of community events by individual Council Members and to require monthly fuel expense forms, BE NOTED AND FILED.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, J. Baechler (4)

23.

Appointment to the London Diversity and Race Relations Advisory Committee (Requires 1 Representative from the Aboriginal Community Groups/Agencies)

Recommendation:  That the following actions be taken regarding the appointment of 1 representative from the Aboriginal Community/ Groups/Agencies as a Non-Voting Member of the London Diversity and Race Relations Advisory Committee (LDRRAC):

a)         the Terms of Reference of the LDRRAC BE AMENDED to permit an Alternate Member for the Non-Voting Member representing the Aboriginal Community/Groups/Agencies;

b)         Shirley Honyust (N’Amerind (London) Friendship Centre) BE APPOINTED as a Non-Voting Member representing the Aboriginal Community/Groups/Agencies on the LDRRAC, for the term ending February 28, 2015; and

c)         Brian Hill (N’Amerind (London) Friendship Centre) BE APPOINTED as the Alternate Non-Voting Member representing the Aboriginal Community/Groups/Agencies on the LDRRAC, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

24.

Consideration of Appointment to the Environmental and Ecological Planning Advisory Committee

Recommendation:  That Pooyan Rahimy BE APPOINTED as a Voting Member-at-Large on the Environmental and Ecological Planning Advisory Committee, for the term ending February 28, 2015.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, J. Baechler (4)

NAYS: H.L. Usher (1)

25.

Request for Delegation Status re New Deal for an Expanded Fanshawe Downtown Campus

Recommendation: That, based on the directions of Council with respect to revitalizing of the Downtown through the Downtown Master Plan and consistent with the recommendations of the draft Downtown Master Plan, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, with the concurrence of the City Manager and the Managing Director of Planning and City Planner, the following actions be taken with respect to the request from Fanshawe College for an additional $9 million grant for Downtown Campus – Phase II:

a)         the revised attached information with respect to the Economic Development Reserve Fund (Appendix ‘A’) BE RECEIVED; it being noted that an additional grant of $9 million and an additional annual tax back grant of $75 per student ($75,000) can be accommodated as a draw against the Economic Development Reserve Fund without additional contributions from the tax levy or affecting current commitments;

b)         an additional $9 million grant over ten years, to be paid following the start of construction, and an additional potential annual tax back grant ($75 per student) to cover the additional potential 1,000 students, BE APPROVED;

c)         the Civic Administration BE AUTHORIZED to negotiate all necessary agreements and undertake all necessary administrative actions to effect the grants;

d)         the Civic Administration BE DIRECTED to prepare the necessary amendments to the existing Agreement to effect b) above; and

e)         the City Clerk BE DIRECTED to place a by-law on the Agenda of the September 2, 2014 meeting of the Municipal Council to authorize an amending Agreement as noted in d) above;

it being noted that the Corporate Services Committee heard the attached presentation from J. Adams, Co-Chair & President, London Downtown Business Association and received a communication dated August 15, 2014 from B. Ohl, General Manager, Budweiser Gardens, in support of Fanshawe College utilizing the Kingsmill’s location.

Motion Passed

YEAS: J.P. Bryant, H.L. Usher, J. Baechler (3)

NAYS: J.B. Swan, B. Polhill (2)

Motion to change the order of business to deal with Item 25 at the beginning of the meeting.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

Motion to approve delegation status for Downtown London.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

26.

ADDED - Election Campaign Sign By-law Update

Recommendation:  That, on the recommendation of the City Clerk, the proposed by-law, as appended to the staff report dated August 26, 2014, BE INTRODUCED at the Municipal Council meeting on September 2, 2014 to repeal and replace By-law No. E.-160-161, being the Election Campaign Sign By-law, in order to reflect current administrative job titles and to correct the numbering of the by-law sections.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

27.

ADDED - RFP14-20 Customer Relationship Management Software Implementation Partner

Recommendation:  That on the recommendation of the Managing Director, Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Customer Relationship Management Software Implementation Partner:

a)         the proposal submitted by PricewaterhouseCoopers LLP for the provision of a Customer Relationship Management Software Implementation Partner in accordance RFP14-20, at a total estimated cost of $399,476.25, HST extra, BE ACCEPTED;

b)         the financing for this purchase BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the staff report dated August 26, 2014, as Appendix “A”;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this purchase;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract for this purchase; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract, statement of work or other documents, if required, to give effect to these recommendations.

Motion Passed

YEAS: J.B. Swan, J.P. Bryant, B. Polhill, H.L. Usher, J. Baechler (5)

VI.

CONFIDENTIAL

(See Confidential Appendix to the 20th Report of the Corporate Services Committee enclosed for Members only.)

The Corporate Services Committee convened in camera from 3:24 PM to 4:45 PM after having passed a motion to do so, with respect to the following matters:

C-1.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value; information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

C-2.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition and disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition and disposition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition and disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition and disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition and disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition and disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition and disposition.

C-3.

A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to the decommissioning of City owed lands known as the South Street Campus currently leased and occupied by London Health Sciences Centre; to instructions and directions to officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed or pending acquisition or disposition of land; commercial and financial information supplied in confidence pertaining to the proposed or pending acquisition or disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial information relating to the proposed or pending acquisition or disposition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed or pending acquisition or disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed or pending acquisition or disposition; and for the purpose of a vote for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under a contract with the municipality.

C-4.

A matter pertaining to litigation currently before the Superior Court of Justice, Court files No. 61809/09 No. 1554/10 and No. 1555/10 affecting the municipality; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

C-5.

A matter pertaining to advice that is subject to solicitor-client privilege and any communications necessary for the purpose, and a proposed or pending acquisition or disposition of land by the municipality or local board, related to the Western Fair Association.

C-6.

A matter pertaining to labour relations and personal matters including information about identifiable individuals including municipal employees, and advice and recommendations of officers and employees of the Corporation and communications necessary for those purposes.

C-7.

A matter pertaining to instructions and directions to officers and employees of the Corporation pertaining to a proposed acquisition of land; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; reports or advice or recommendations of officers and employees of the Corporation pertaining to a proposed acquisition of land; commercial and financial information supplied in confidence pertaining to the proposed acquisition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Corporation, result in similar information no longer being supplied to the Corporation where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed acquisition that belongs to the Corporation that has monetary value or potential monetary value;  information concerning the proposed acquisition whose disclosure could reasonably be expected to prejudice the economic interests of the Corporation or its competitive position; information concerning the proposed acquisition whose disclosure could reasonably be expected to be injurious to the financial interests of the Corporation; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Corporation concerning the proposed acquisition.

C-8.

A matter pertaining to advice subject to solicitor-client privilege, including communications for that purpose, as it relates to Downtown London’s proposal to provide a $1 million contribution, over 10 years, toward the acquisition of the Kingsmill property by Fanshawe College.

VII.

ADJOURNMENT