I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

Recommendation:  That it BE NOTED that Councillor J. Helmer disclosed a pecuniary interest in clause 4 of this Report, having to do with the Canada Post Community Mailbox Program, by indicating that his wife is employed by Canada Post.

II.

CONSENT ITEMS

2.

1st Report of the Transportation Advisory Committee

Recommendation:  That the 1st Report of the Transportation Advisory Committee, from its meeting held on February 3, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

3.

Single Source Procurement - Service and Repairs, 2-Way Radio Communication Equipment

Recommendation:  That, on the recommendation of the Managing Director of Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the single source procurement of service and repairs for 2-Way Radio Communication Equipment:

a)         the Civic Administration BE AUTHORIZED to enter into negotiations with Spectrum Communications, for pricing for a single/sole source contract for three (3) years, with the option to renew for an additional two (2) years, for the service and repair of 2-way radio communication equipment;

b)         the approval hereby given BE CONDITIONAL upon the Corporation negotiating prices, terms, and conditions with Spectrum Communications to the satisfaction of the City Treasurer;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract; and,

d)         the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal Single Source contract or having a purchase order, or contract record relating to the subject matter of this approval.  (2015-F18)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

4.

Canada Post Community Mailbox Program Jurisdictional

Recommendation:

WHEREAS Canada Post has announced the discontinuation of door-to-door mail delivery services in select areas in the City of London in favour of transitioning to community mailboxes and has started this transition in other municipalities;

AND WHEREAS all existing community mailboxes in the City of London were planned and integrated into communities while new proposed community mailboxes were not planned for and will be difficult to situate in many neighbourhoods;

AND WHEREAS the transition to community mailboxes will be especially hard on seniors and people living with mobility and health challenges and could undermine their ability to live independently;

AND WHEREAS the transition to community mailbox delivery will have a negative impact on existing communities requiring increased maintenance for litter pick up, snow and ice control, graffiti cleaning, vandalism repair and potentially cause parking and traffic issues resulting in higher costs for the municipality;

THEREFORE BE IT RESOLVED THAT:

The following actions be taken prior to Canada Post making efforts to replace the door-to-door mail delivery service with community mailboxes (CMB) within the City of London:

a)         Canada Post BE REQUESTED to conduct public engagement sessions with impacted communities for all concerned residents by engaging community associations, where present, to host sessions, and by hosting their own sessions where no community association is present;

b)         Local Members of Parliament BE REQUESTED to attend the public engagement sessions;

c)         Canada Post BE ADVISED that the City of London will not endorse Canada Post’s actions prior to the public engagement process being satisfactorily completed;

d)         the Civic Administration BE DIRECTED to negotiate a legal agreement with Canada Post Corporation that defines obligations with respect to community mailboxes located in the City of London’s right-of-ways which would include placement of refuse bins at CMB locations, weekly refuse pick up, as well as compliance with the AODA;

e)         the Mayor BE REQUESTED to send a letter to Deepak Chopra, Chief Executive Officer, Canada Post, to inform Canada Post that the City of London supports the existing delivery system and wishes to retain this valuable service for our community; and,

f)         the staff reported dated March 3, 2015 regarding Canada Post’s Community Mailbox Program BE RECEIVED for information;

it being noted that the CWC received the following:

·                     a communication and a verbal delegation from D. Heap, 85 Forward Ave, expressing disappointment that the letter that was sent to Canada Post regarding the City of London’s concerns was not included on today’s agenda; stating that the meaningful consultation that the Federation of Municipalities of Ontario was looking for is not yet happening; indicating that it was his view that Canada Post is not necessarily speaking with all homeowners, just whoever answers the door when they make contact; expressing concern that accessibility and age-friendly considerations are not be addressed and those populations are not being properly consulted with; indicating that some municipalities have had to increase policing because of rising mail theft and nothing appeared to be included in the London’s policing budget for this; indicating that Canada Post’s CMB Program is being imposed as a retrofit without sufficient public consultation, whereas other governmental initiatives are required to undertake rigorous public consultation; and lastly noting that over 512 municipalities have opposed this initiative.

·                     a communication and a verbal presentation from Samuel E. Trosow, 43 Mayfair Drive, suggesting the staff report was not adequate as it doesn’t reflect the depth of research of other municipalities, while acknowledging that staff have been extremely busy and have had little time to prepare the report; expressing concern that the City of London has not shared the list of potential CMB sites, while other municipalities have done so and that he has submitted a Freedom of Information Request in order to access that information; stating he has heard a lot of “this is a done deal”, but other municipalities have fought the implementation; noting the question is whether or not the City of London will take a strong position, which is a political decision; and emphasizing that there is nothing illegal about telling the government what you think.

Motion to Approve the requests for delegation status from D. Heap and S. E. Trosow.

Motion Passed

YEAS: T. Park, V. Ridley, H.L. Usher, M. van Holst (4)

Motion to Approve the recommended actions to be taken with respect to the Community Mailbox Program.

Motion Passed

YEAS: T. Park, V. Ridley, M. van Holst (3)

NAYS: H.L. Usher (1)

5.

Pollution Prevention and Control Plan Infoworks Modelling Assignments Additional Flow Monitoring

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the extension of Infoworks modelling assignments as part of Phase II of the Pollution Prevention and Control Plan:

a)         the following Consulting Engineering fees BE INCREASED for the completion of Infoworks hydraulic modelling assignments, in the amounts identified below (all including contingency but exclusive of HST):

i)          Assignment 1: Dillon Consulting Limited, from $199,832.00 to $228,958.00;

ii)         Assignment 5: XCG Consultants Ltd., from $195,667.00 to $219,547.00;

iii)         Assignment 6: WSP Canada Inc., from $138,708.00 to $162,003.00;

iv)        Assignment 8: GM BluePlan Engineering Limited, from $269,812.00 to $312,412.00;

b)         the financing for the projects identified in a) above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated March 3, 2015;

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with these projects; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations;

it being noted that due to a lack of rain events in Fall 2014, insufficient flow monitoring information was generated to support the assignments, creating the need to extend the monitoring programs into Spring 2015.   (2015-P05)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

6.

Hyde Park Road and South Carriage Road Intersection Assessment

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to the intersection assessment for Hyde Park Road and South Carriage Road:

a)         the Civic Administration BE DIRECTED to undertake an updated assessment regarding the need for a traffic signal within four months of the completion of construction for the Hyde Park Road Phase 2 Improvements; and,

b)         the staff report dated March 3, 2015, from the Director, Roads and Transportation, and the attached presentation, from the Division Manager, Transportation Planning and Design, with respect to the Hyde Park Road and South Carriage Road intersection improvements BE RECEIVED.  (2015-T06)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

7.

Closing the Baseline Road Allowance East of Hamilton Road

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the following actions be taken with respect to closing the Base Line road allowance east of Hamilton Road:

a)         the closing of the original road allowance between Concession 1 and Broken Front Concession ‘B’, in the geographic Township of Westminster lying east of Hamilton Road, BE APPROVED; and,

b)         the Chief Surveyor BE AUTHORIZED to initiate the process of legally closing the said road allowance by by-law subject to any necessary consents from abutting owners with the understanding that easements will be conveyed to any utility companies and property owners that are affected by the closing.  (2015-T09)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

III.

SCHEDULED ITEMS

8.

Crinklaw Municipal Drain Improvements

Recommendation:  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Crinklaw Municipal Drain Improvements:

a)         the drainage report, dated October 2014, prepared by Spriet Associates London Ltd., Consulting Engineers, for the construction of the Crinklaw Municipal Drain-2014 (ES4825-11) at an estimated cost of $55,900.00, excluding H.S.T., BE ADOPTED; it being noted that the notice of the public meeting was provided in accordance with the provisions of Section 41 of the Drainage Act; and,

b)         the proposed by-law, appended to the staff report dated March 3, 2015 as Appendix ‘B’, BE INTRODUCED at the Municipal Council meeting to be held on March 10, 2015 and BE GIVEN Two Readings to authorize the construction of the Crinklaw Municipal Drain-2014 project; it being noted that the Third Reading and Enactment of the by-law would occur after the holding of the Court of Revision in connection with the project;

it being noted that the Manager, Stormwater Management provided the attached presentation with respect to this matter;

it being pointed out that there were no oral submissions made at the public participation meeting associated with this matter.  (2015-E09)

Motion to Open the Public Participation Meeting.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

Motion to Close the Public Participation Meeting.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

Motion to Approve the staff recommendation.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

9.

2015 Renew London - Infrastructure Construction Program

Recommendation:  That, on the recommendation of the Director, Roads and Transportation, the staff report dated March 3, 2015, and the attached presentation from the Division Manager, Construction Management, with respect to the 2015 Renew London Infrastructure Construction Program BE RECEIVED for information.(2015-T10)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

IV.

ITEMS FOR DIRECTION

10.

Winter Maintenance Program

Recommendation:  That the following actions be taken with respect to the City of London’s Winter Maintenance Program:

a)         the Civic Administration BE REQUESTED to review and report back to the Civic Works Committee on how current snow removal practices at London Transit stops can be improved to ensure that snow removed from those stops is not placed on adjacent private property; and

b)         the Civic Administration BE REQUESTED to consider alternatives to use of road salt on sidewalks and transit stops.  (2015-T06)

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, M. van Holst (4)

NAYS: H.L. Usher (1)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

11.

3rd Report of the Cycling Advisory Committee

Recommendation:  That the 3rd Report of the Cycling Advisory Committee, from its meeting held on February 18, 2015, BE RECEIVED.

Motion Passed

YEAS: J. Helmer, T. Park, V. Ridley, H.L. Usher, M. van Holst (5)

VI.

ADJOURNMENT