I.

CALL TO ORDER

1.

Disclosures of Pecuniary Interest

That it BE NOTED that the following pecuniary interests were disclosed:

a)            Councillor V. Ridley disclosed a pecuniary interest in clause 15 i) of this Report having to do with the Municipal Green House Gas (GHG) Challenge Fund Applications, by indicating that her spouse is employed in the energy industry, which could be directly impacted.

b)            Councillor P. Squire disclosed a pecuniary interest in clause 7 of this Report, having to do with the 2017 Grosvenor Street Infrastructure Renewal Project Update, by indicating that he resides on this street.

II.

CONSENT ITEMS

2.

Veterans Memorial Parkway Community Program for Landscape Enhancements Final Report

That the staff report dated October 24, 2017 BE REFERRED back to the Managing Director, Planning and City Planner for additional consideration and report back at a future meeting of the Civic Works Committee. 

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

3.

Highway 401 Overpass at Pond Mills Road -  Structure Expansion Agreement

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Highway 401 overpass structure at Pond Mills Road:

a)         the proposed by-law appended to the staff report dated October 24, 2017 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on October 30, 2017 to:

i)          authorize and approve an Agreement (Schedule A) between Her Majesty the Queen In Right of the Province of Ontario, Represented by the Minister of Transportation for the Province of Ontario (MTO) and The Corporation of the City of London for the construction of Highway 401 over the City’s road known as Pond Mills, substantially in the form attached and as approved by the City Solicitor;

ii)         authorize the Mayor and the City Clerk to sign the agreement authorized and approved in i), above; and,

b)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project.  (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

4.

Wilton Grove Road Improvements -  Detailed Design and Tendering -  Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the Wilton Grove Road Improvements Project:

a)         Parsons Incorporated BE APPOINTED Consulting Engineers for the detailed design and tendering for the project at an upset amount of $393,414.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and, 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents including Hydro One Network Inc. - related agreements, if required, to give effect to these recommendations.  (2017-T04)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

5.

Public Transit Infrastructure Fund -  Project Modifications

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Public Transit Infrastructure Fund  Project Modifications:

a)         the list of project values being revised under the Public Transit Infrastructure Fund (PTIF) Phase One BE RECEIVED for information; and,

b)         the Civic Administration BE AUTHORIZED to adjust the Multi-Year Capital Budget to reflect the approved PTIF modifications.  (2017-T10)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

6.

Amendments to the Traffic and Parking By-law

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated October 24, 2017 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held on October 30, 2017, for the purpose of amending the Traffic and Parking By-law (PS-113).  (2017-T08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

7.

Clean Water and Wastewater Fund - 2017 Grosvenor Street Infrastructure Renewal Project Update

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated October 24, 2017 with respect to the Clean Water and Wastewater Fund - 2017 Grosvenor Street Infrastructure Renewal Project Update BE RECEIVED for information.  (2017-E01)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley (5)

RECUSED: P. Squire (1)

8.

Clean Water and Wastewater Fund - Large Diameter Watermain Inspection - Elgin Pipeline

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Large Diameter Watermain Inspection, Elgin Pipeline:

a)         the bid submitted by Echologics Engineering Limited, in the amount of $1,093,302.00, excluding H.S.T., BE AWARDED in accordance with Section 15.2 (e) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project; and,

d)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

9.

Intelligent Transportation System - Appointment of Consulting Engineer

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the Intelligent Transportation System project:

a)         LEA Consulting Limited, BE APPOINTED consulting engineers to complete the project, in the amount of $135,860.00, excluding H.S.T., in accordance with Section 15.2 (e) of the Procurement of Goods and Services Policy;

b)         the financing for this project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the Consultant for the work; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-A05)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

10.

Bulk Water Station Access Terminal Upgrades

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contract for the Bulk Water Station Terminal Upgrades project:

a)            a proposal submitted by Flowpoint Environmental Systems, in the amount of $218,773.84, excluding H.S.T., to supply, install, and commission eight new bulk water station access terminals BE ACCEPTED, in accordance with section 12.2(b) of The Corporation of the City of London's Procurement of Goods and Services Policy;

b)            the financing for this project BE APPROVED from the current available budget as set out in the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)            the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done relating to this project; and,

e)            the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E08)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

11.

Phase 1 Implementation of Cityworks CMMS Solution For Water, Sewer and Stormwater Infrastructure

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the procurement of the Computerized Maintenance Management System (CMMS) – Cityworks - Esri Canada Ltd. to support operational activities, including field work in the City of London:

a)            the funding for Phase 1 Implementation of Cityworks CMMS Solution for Water, Sanitary and Stormwater Infrastructure, at an estimated price of $1,985,400.00, excluding H.S.T., BE APPROVED, it being noted that:

i)            $1,244,400.00 is for capital costs as set out in the Source of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A'; and,

ii)           $741,000.00 ($247,000.00 per year) is for software licenses over three (3) years which is funded from the Operating Budget;

b)            the Civic Administration BE DIRECTED to proceed with Phase 1 of the CMMS project, in accordance with the Procurement of Goods and Services Policy;

c)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with the purchase and implementation of the Phase 1 of the CMMS project;

d)            the approval hereby given BE CONDITIONAL upon the Corporation entering into a formal contract, service agreement(s) or having a purchase order, or contract record relating to the subject matter of this approval; and,

e)            the outcome of the Discovery Phase BE RECEIVED for information, and the Strategic Plan Dashboard BE UPDATED accordingly.  (2017-E03)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

12.

Updates – Proposed Blue Box Program Plan Amendment and Waste Free Ontario Act

That, on the recommendation of the Director, Environment, Fleet and Solid Waste, the updates on the proposed Blue Box Program Plan Amendment and Waste Free Ontario Act BE RECEIVED for information.  (2017-E07)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

13.

Guiding Principles – Resource Recovery and Residual Waste Disposal Strategies

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Waste Management Working Group, the following Guiding Principles for the development of London’s long-term Resource Recovery Strategy and Residual Waste Disposal Strategy BE APPROVED:

•           Be Socially Responsible;

•           Ensure Financial Sustainability;

•           Ensure Impacts of Residual Waste Disposal are Minimized;

•           Ensure Responsibility for Waste Management;

•           Implement more Resource Recovery Solutions;

•           Make the Future System Transparent;

•           Make Waste Reduction the First Priority;

•           Prioritize our Community’s Health and Environment;

•           Support Development of Business (contractual) Partnerships;

•           Support Development of Community Partnerships; and,

•           Work to Mitigate Climate Change Impacts.  (2017-E07)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

14.

Residual Waste Disposal Strategy Scope of Work as Part of the Environmental Assessment Process

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, with the support of the Waste Management Working Group, the following parameters that define the scope of work for the Residual Waste Disposal Strategy, including the proposed expansion to the W12A Landfill, as part of the Environmental Assessment process BE APPROVED:

a)         the study period for the Residual Waste Disposal Strategy will be 25 years beyond the current approved capacity of the W12A Landfill of 2025, ending in 2050;

b)         the maximum annual amount of waste that will be allowed to be landfilled will be reduced from the currently approved amount of 650,000 tonnes per year to 500,000 tonnes per year;

c)         the service area will include the City of London, Elgin County, Huron County, Lambton County, Middlesex County, Perth County and local First Nation Communities; it being noted that the City of London Municipal Council will have the authority to determine which, if any, municipalities or businesses outside of London are allowed to use any City residual waste disposal facility or facilities in the future; and,

d)         the W12A Landfill expansion be sized assuming the residential waste diversion rate is 60% by 2022; it being noted that this does not prevent increasing London’s residential waste diversion rate above 60% between 2022 and 2050.   (2017-E07)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

15.

Municipal Greenhouse Gas (GHG) Challenge Fund Applications

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, and the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to the Municipal Greenhouse Gas (GHG) Challenge Fund:

a)         the information about the Province of Ontario’s Municipal GHG Challenge Fund BE RECEIVED;

b)         the applications for the following five projects BE ENDORSED for submission to the Municipal GHG Challenge Fund:

i)          the renewable natural gas (RNG) production from the landfill gas collection system at the W12A landfill;

ii)         the Vehicle fleet greening, specifically refueling and vehicle maintenance facility infrastructure required to support future compressed natural gas waste fleet vehicles;

iii)        the building energy retrofits and asset renewal, including building automation and lighting retrofits;

iv)        the wastewater treatment plant process upgrades, including waste heat recovery for power generation, sludge thickening to reduce transportation fuel use, and aeration blower replacement;

v)         the bike share system for London, including capital costs for bicycles, bike share stations, and program marketing and promotion; and,

c)         the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to report back to the Civic Works Committee on the outcome of the Municipal GHG Challenge Fund applications including, where applicable, final business cases or other financial or environmental benefit details prior to final approval of the projects.  (2017-F11)

Motion to Approve Clause a), b) ii).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Squire (4)

RECUSED: V. Ridley (1)

Motion to Approve Clause a), b) i), b) iii), b) iv), b) v) and c).

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

16.

Landfill Gas Utilization – Update on Feed-In Tariff (FIT) Program Application for a 500kw Landfill Gas Power Plant & Request for Authorization to Execute Feed in Tariff (FIT) Contract

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, on the advice of the Director, Environment, Fleet and Solid Waste, the following actions be taken with respect to the development of a 500 kilowatt (kW) Power Plant at the W12A Landfill:

a)            the proposed by-law appended to the staff report dated October 24, 2017 as Appendix 'A' BE INTRODUCED at the Municipal Council meeting to be held October 30, 2017 to:

i)             authorize and approve the standard Feed-In Tariff Contract (FIT Contract) substantially in the form of as approved by the City Solicitor;

ii)            authorize the Mayor and the City Clerk to execute the Agreement on the City’s behalf once the official offer notice is received from the Independent Electricity System Operator; and,

iii)           delegate authority to the Managing Director, Environmental and Engineering Services and City Engineer, or their written designate, to execute all documents as required as part of obtaining a Renewable Energy Approval and a Connection Agreement with the local power distribution company (London Hydro);

b)            the Director, Environment, Fleet and Solid Waste BE AUTHORIZED to issue a Request for Proposals (RFPs) for the Design, Build and Operation of a 500 kW Power Plant at the W12A Landfill Site; it being noted that the revenue over the life of the Power Plant will cover all costs (e.g., technical consultant, City project manager, capital costs, operating costs) and generate a surplus;

c)            the Managing Director, Environmental and Engineering Services and City Engineer BE AUTHORIZED to allocate $75,000.00 per year for four years to partially offset the cost of a senior contract employee to manage the development, approval and implementation of the 500 kW Power Plant and related capital projects; 

d)            the financing for the work identified in c), above, BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'B'; and,

e)            the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work.  (2017-E17)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

17.

Appointment of Consulting Engineer - Mornington Area Storm Drainage Servicing Environmental Assessment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for the Mornington Area Storm Drainage Servicing Environmental Assessment project:

a)         Stantec Consulting BE APPOINTED consulting engineers in accordance with the estimate, on file, at an upset amount of $129,467.00, including 10% contingency, excluding H.S.T., based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (d) of the City of London’s Procurement of Goods and Services Policy;

b)         the financing for the project BE APPROVED in accordance with the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

 c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, P. Hubert, V. Ridley, P. Squire (6)

18.

Vauxhall Wastewater Treatment Plant Flood Protection Construction Tender Award

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the tender award for the construction of the Vauxhall Wastewater Treatment Plant (WWTP) Flood Protection;

a)         the price submitted by H.I.R.A. Limited, of $4,315,844.00, excluding H.S.T., to construct the Vauxhall Wastewater Treatment Plant flood protection measures and effluent pumping station BE ACCEPTED;

b)         the financing for these acquisitions BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated October 24, 2017 as Appendix 'A';

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done with respect to this project; and,

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-E03)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

19.

Basement Flooding Grant Program By-Law Amendment

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law appended to the staff report dated October 24, 2017 as Appendix ‘A' BE INTRODUCED at the Municipal Council Meeting to be held on October 30, 2017 to amend the Basement Flooding Grant Program By-law (By-law A.-7562-160), by deleting Schedule 'A' and replacing it with the updated Schedule 'A'.  (2017-D03/F11A)

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

20.

Emergency Work - Birchwood Drive & Meadowvale Drive - Sanitary Sewer and Private Drain Connection Failures

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the sanitary sewer and private drain connection failures on Birchwood Drive and Meadowvale Drive:

a)            the staff report dated October 24, 2017, with respect to emergency work on the sanitary sewer and private drain connection on Birchwood Drive and Meadowvale Drive, BE RECEIVED for information; and,

b)         the Managing Director, Environmental and Engineering Services and City Engineer BE DIRECTED to reimburse those property owners on Birchwood Drive and Meadowvale Drive who have incurred costs to date related to the inspection of their private drain connection or the replacement of their private drain connection through the City’s subsidy program.  (2017-E12)

Motion Passed

YEAS: M. van Holst, V. Ridley, P. Squire (3)

21.

7th Report of the Rapid Transit Implementation Working Group

That the 7th Report of the Rapid Transit Implementation Working Group, from its meeting held on October 12, 2017, BE RECEIVED.

III.

SCHEDULED ITEMS

None.

IV.

ITEMS FOR DIRECTION

22.

National Zero Waste Council

That the following actions be taken in connection with the National Zero Waste Council (NZWC):

a)         the NZWC BE ADVISED that the Municipal Council supports the City of London’s participation in the work of the NZWC as the Vision, Mission, Guiding Principles and Strategic Directions of NZWC are consistent with the programs, policies and actions being undertaken in the City of London with respect to waste reduction, resource recovery and minimizing final disposal of waste; and,

b)         the Director, Environment, Fleet and Solid Waste BE DIRECTED to submit a copy of the Municipal Council resolution noted in a), above, together with an overview of how the City of London demonstrates a commitment to waste prevention and reduction, to the NZWC, in order to fulfill the requirements for the City of London’s participation in the work of the NZWC.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley (4)

23.

Motion to Lift Watering Restrictions

That it BE NOTED that a motion to direct staff to report back at a future meeting of the Civic Works Committee with a proposed amendment to By-law W-8 “Regulation of Water Supply in the City of London” to remove limitations on the external use of water during the months of June, July and August failed.  (2017-P01)

Motion to Approve that the Division Manager Water Engineering BE REQUESTED to report back at a future meeting of the Civic Works Committee with a proposed amendment to By-law W-8 “Regulation of Water Supply in the City of London” to remove limitations on the external use of water during the months of June, July and August.

Motion Failed

YEAS: M. van Holst, B. Armstrong (2)

NAYS: M. Brown, V. Ridley, P. Squire (3)

24.

8th Report of the Transportation Advisory Committee

That the following actions be taken with respect to the 8th Report of the Transportation Advisory Committee (TAC) from its meeting held September 26, 2017:

a)            that support in the amount of $150.00 from the 2017 TAC budget for the Advisory Committee on the Environment (ACE) Resilient Cities Conference BE APPROVED; it being noted that the communication dated September 14, 2017 from S. Ratz, Chair of the ACE, was received; and,

b)            clauses 1 to 5 and 7 to 14, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

25.

3rd Report of the Waste Management Working Group

That the following actions be taken with respect to the 3rd Report of the Waste Management Working Group (WMWG) from its meeting held September 28, 2017:

a)            that, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following Guiding Principles for the development of London’s Resource Recovery Strategy and Residual Waste Disposal Strategy BE SUPPORTED:

i)              Be Socially Responsible;

ii)             Ensure Financial Sustainability;

iii)            Ensure Impacts of Residual Waste Disposal are Minimized;

iv)           Ensure Responsibility for Waste Management;

v)            Implement More Resource Recovery Solutions;

vi)           Make the Future System Transparent;

vii)          Make Waste Reduction the First Priority;

viii)         Prioritize our Community’s Health and Environment;

ix)           Support Development of Business (contractual) Partnerships;

x)            Support Development of Community Partnerships; and,

xi)           Work to Mitigate Climate Change Impacts;

it being noted that the attached presentation from the Director, Environment, Fleet and Solid Waste, was received;

b)            that, on the recommendation of the Director, Environment, Fleet and Solid Waste, the following key parameters that define the scope of work for the Residual Waste Disposal Strategy as part of the Environmental Assessment process BE SUPPORTED:

i)              the study period for the Residual Waste Disposal Strategy will be 25 years beyond the current approved capacity of the W12A Landfill of2025, ending in 2050;

ii)             the maximum annual amount of waste that will be allowed to be landfilled be reduced from the currently approved amount of 650,000 tonnes per year to 500,000 tonnes per year;

iii)            the service area include the City of London, Elgin County, Huron County, Lambton County, Middlesex County, Perth County and local First Nation Communities; it being noted that the City of London Council will have the authority to determine which, if any, municipalities or businesses outside of London are allowed to use any City residual waste disposal facility or facilities in the future;

iv)           the W12A Landfill expansion be sized assuming the residential waste diversion rate is 60% by 2022 noting this does not prevent increasing London’s residential waste diversion rate above 60% between 2022 and 2050;

it being noted that the attached presentation from the Director, Environment, Fleet and Solid Waste, was received.; and,

c)            clauses 1 and 4 to 8, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

26.

9th Report of the Cycling Advisory Committee

That the 9th Report of the Cycling Advisory Committee from its meeting held on September 20, 2017, BE RECEIVED.

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

27.

Deferred Matters List

That the following actions be taken with respect to the Civic Works Committee (CWC) Deferred Matters List, as at October 3, 2017:

a)         Item 2 BE REMOVED; it being noted that this Item was dealt with at the Planning and Environment Committee held September 25, 2017;

b)         Item 7 BE REMOVED; it being noted that this Item was dealt with at the Civic Works Committee held September 26, 2017;

c)         Items 3, 9 and 15 BE AMENDED to reflect the expected reply date of the 1st Quarter of 2018;

d)         Items 7, 8, 10, and 11 BE AMENDED to reflect the expected reply date of the 2nd Quarter of 2018; and,

e)         the Deferred Matters List, as amended above, BE RECEIVED. 

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

28.

(ADDED) Springbank Dam: Status of Funding  and Legal Settlement Money

That the communication dated October 23, 2017 from the Director, Water and Wastewater, with respect to Springbank Dam and the status of funding and legal settlement money, BE RECEIVED. 

Motion Passed

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

29.

(ADDED) ENQUIRY – Councillor V. Ridley – Damage to Irrigation Systems

That it BE NOTED that Councillor V. Ridley enquired about the process for providing notice to homeowners for construction, tree planting, etc. in order to avoid future damage to irrigation systems.  The Director of Roads and Transportation advised that they will review current practices and make an effort to be more consistent in the written notice process.

VI.

CONFIDENTIAL

(See Confidential Appendix to the 16th Report of the Civic Works Committee enclosed for Members only.)

The Civic Works Committee convened in camera from 5:42 PM to 5:49 PM after having passed a motion to do so, with respect to the following matter:

C-1.

A matter pertaining to potential litigation with respect to the properties located on Birchwood Drive and Meadowvale Drive,  including matters before administrative tribunals, affecting the municipality or local board;  advice that is subject to solicitor-client privilege, including communications necessary for that purpose, in connection with the work done on Birchwood Drive; and for the purpose of providing direction and instructions to officers and employees or agents of the municipality regarding settlement negotiations and conduct litigation in connection with the properties located on Birchwood Drive and Meadowvale Drive.

VII.

ADJOURNMENT

The meeting adjourned at 5:52 PM.