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Recommendation: That, on the
recommendation of the Managing Director, Corporate Services and City
Treasurer, Chief Financial Officer, the following actions be taken with
respect to acquiring a Debt Management System:
a) the
Civic Administration BE AUTHORIZED to negotiate with Quatro Group Software
Systems Inc., 4275 Village Centre Court, Unit 100, Mississauga, ON L4Z 1V3,
for the design and installation of a Debt Management System; it being noted
that:
i) preliminary
cost estimates indicate the project value will be $150,000 to $170,000,
excluding HST, dependent upon final system design;
ii) annual
maintenance support costs are estimated to be $30,000, plus applicable taxes;
and
iii) procurement
through Quatro Group Software Systems Inc. is a single source purchase in
accordance with sections 14.4 (e), (g) and (k) of the Procurement of Goods
and Services Policy;
b) the
financing for this acquisition BE APPROVED as set out in the Sources of
Financing Report included as Appendix “A” to the staff report dated October
29, 2013;
c) the
Civic Administration BE AUTHORIZED to undertake all the administrative acts
that are necessary in connection with this purchase;
d) approval
given herein BE CONDITIONAL upon the Corporation entering into a formal
contract with Quatro Group Software Systems Inc. for the work, subject to
successful negotiations; and
e) the
Mayor and the City Clerk BE AUTHORIZED to execute any contract or other
documents, if required, to give effect to these recommendations.
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