Civic Works Committee

Report

The 6th Meeting of the Civic Works Committee

Tuesday, April 20, 2021 at 12:00 P.m. - 1:00 P.m.

2021 Meeting - Virtual Meeting during the COVID-19 Emergency

Please check the City website for current details of COVID-19 service impacts.

Meetings can be viewed via live-streaming on YouTube and the City website

PRESENT:

• Councillors E. Peloza (Chair),
• J. Helmer,
• M. Cassidy,
• P. Van Meerbergen,
• S. Turner,
• and Mayor E. Holder

ALSO PRESENT:

• A. Pascual and K. Van Lammeren
  
  Remote Attendance: Councillors S. Hillier, S. Lewis, J. Morgan, and M. van Holst; G. Belch, S. Chambers, D. MacRae, S. Mathers, K. Oudekerk, B. Page, A. Rammeloo, A. Rozentals, C. Saunders, K. Scherr, E. Skalski, G. Smith, J. Stanford, B. Westlake, and P. Yeoman.
  
  The meeting was called to order at 12:01 PM with Councillor E. Peloza in the Chair; it being noted that the following Members were in remote attendance: Mayor E. Holder, Councillors M. Cassidy, J. Helmer, S. Turner and P. Van Meerbergen.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that no pecuniary interests were disclosed.

2.

Consent

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That Items 2.1, 2.2, 2.4, 2.6, 2.7, 2.8, 2.9, 2.10 BE APPROVED. 

  
  

  Yeas: (6)

  E. Peloza, P. Van Meerbergen, E. Holder, J. Helmer, M. Cassidy, and S. Turner

  
  
  
  Motion Passed (6 to 0)

2.1

3rd Report of the Transportation Advisory Committee

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That the 3rd Report of the Transportation Advisory Committee held on March 23, 2021 BE RECEIVED.

  
  
  
  
  Motion Passed

2.2

Appointment of Consulting Engineer for Construction Administration Services - 2021 Infrastructure Renewal Program: Regent Street and Maitland Street Valve Chamber and Instrumentation

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to the appointment of consulting services for the construction administration of the 2021 Infrastructure Renewal Program Regent Street and Maitland Street Valve Chamber and Instrumentation project:

  a)        Dillon Consulting Limited, BE AUTHORIZED to carry out the resident inspection and contract administration for the Regent Street and Maitland Street Valve Chamber and Instrumentation project in accordance with the estimate, on file, at an upset amount of $349,499.76, including 10% contingency, excluding HST, in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  b)        the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  c)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  d)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract; and

  e)        the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-A05)

  
  
  
  
  Motion Passed

2.4

Amendments to the Traffic and Parking By-law 

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the proposed by-law, as appended to the staff report dated April 20, 2021, BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021 to amend By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”. (2021-T07/T08)

  
  
  
  
  Motion Passed

2.6

2021 New Traffic and Pedestrian Signals and Pedestrian Crossovers

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to the planned 2021 signal and pedestrian crossover installations:

  a)         the installation of the following traffic signals BE APPROVED:

  i.           Edgevalley Road at Highbury Avenue North;
  ii.          Gainsborough Road at Coronation Drive (west intersection);
  iii.         Huron Street at Vesta Road;
  iv.         North Routledge Park at Hyde Park Road; and,
  v.          Sunningdale Road East at North Wenige Drive;

  b)         the installation of the following pedestrian signals BE APPROVED:

  i.          Commissioners Road West at West Springbank Park Entrance; and,
  ii.         Springbank Drive at Quinella Drive; and,

  c)         the proposed by-law, as appended to the above-noted staff report, BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021, to amend By-law PS-113, entitled, “A by-law to regulate traffic and the parking of motor vehicles in the City of London”, as it relates to the above-noted installations. (2021-T07/T08)

  
  
  
  
  Motion Passed

2.7

Greenway Wastewater Treatment Plant UV Disinfection - Equipment Single Source

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to upgrades to the UV disinfection system at Greenway Wastewater Treatment Plant:

  a)        the contract for purchase of a UV disinfection system BE AWARDED to Trojan Technologies as a single source procurement for a total value of $1,154,700.00 plus HST in accordance with Sections 14.4 (d) and (e) of the City of London’s Procurement of Goods and Services Policy;

  b)        AECOM BE APPOINTED Consulting Engineers in the amount of $206,639.40, including 10% contingency, excluding HST, in accordance with 15.1 (b) and 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

  c)        the financing for the project BE APPROVED in accordance with the “Sources of Financing Report”, as appended to the above-noted staff report;

  d)        the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

  e)        the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract; and

  f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-A05)

  
  
  
  
  Motion Passed

2.8

Victoria Street Pumping Station Class Environmental Assessment - Notice of Completion

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to the Victoria Street Pumping Station Municipal Class Environmental Assessment:

  a)        the preferred alternative, identified through the Class EA process, as the replacement of the Victoria Street Pumping Station BE ACCEPTED, in accordance with the Schedule ‘B’ Municipal Class Environmental Assessment process requirements;

  b)        the Notice of Completion BE FILED with the Municipal Clerk; and

  c)        the Project file for the Victoria Street Pumping Station Class Environmental Assessment BE PLACED on public record for a 30-day review period. (2021-E03/E05)

  
  
  
  
  Motion Passed

2.9

Supply and Delivery of Traffic Paint SS21-17

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to the supply and delivery of traffic paint:

  a)        approval hereby BE GIVEN to enter a three-year (3) contract for the supply and delivery of traffic paint with Ennis Paint Canada ULC at the quoted price of $123,562.00 per year, excluding HST; it being noted that the pricing was provided through participation in the Elgin/Middlesex/Oxford Purchasing Co-Operative (EMOP) and made in accordance with Section 14.4 g) Single Sourcing of the Procurement of Goods and Services Policy which states, “It is advantageous to the City to acquire the goods or services from a supplier pursuant to the procurement process conducted by another public body”;

  b)        Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this contract;

  c)        approval hereby BE CONDITIONAL upon the Corporation negotiating prices, terms and conditions with Ennis Paint Canada ULC to the satisfaction of the Manager of Purchasing and Supply and the Managing Director, Environmental and Engineering Services and City Engineer; and,

  d)        approval hereby BE CONDITIONAL upon the Corporation entering into a formal contract or having a purchase order relating to the subject matter of this approval. (2021-T06)

  
  
  
  
  Motion Passed

2.10

Contract Award: Tender RFT21-23 - 2021 Infrastructure Renewal Program and Mornington Stormwater Management Pond Expansion

• Moved by: J. Helmer
  Seconded by: M. Cassidy

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the staff report dated April 20, 2021, related to the award of contracts for the Mornington Stormwater Management Pond Expansion Project:

  a)        the bid submitted by Bre-Ex Construction Inc. at its tendered price of, $4,347,747.11, excluding HST, for the Mornington Stormwater Management Pond Expansion Infrastructure Renewal Project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Limited was the lowest of six bids received and meets the City's specifications and requirements in all areas;

  b)        the engineering fees for Stantec Consulting BE INCREASED to account for the additional contract administration days for the required oversight for the said project in accordance with the estimates, on file, by an upset amount of $124,423.20, excluding HST, from $633,183.39 to a total of $757,606.59, in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

  c)        the financing for this project BE APPROVED as set out in the Sources of Financing Report, as appended to the above-noted staff report;

  d)        the Civic Administration BE AUTHORIZED to undertake all administrative acts that are necessary in connection with this project;

  e)        the approval given, herein, BE CONDITIONAL upon the Corporation entering into a formal contract, or issuing a purchase order for the material to be supplied and the work to be done, relating to this project (Tender RFT21-23); and,

  f)         the Mayor and City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations. (2021-E05)

  
  
  
  
  Motion Passed

2.3

Sewage Overflows and Bypasses Into the Thames River

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated April 20, 2021, with respect to Sewage Overflows and Bypasses Into the Thames River, BE RECEIVED for information; it being noted that a presentation from S. Mathers, Director, Water and Wastewater, A. Rammeloo, Division Manager, Sewer Engineering, and K. Oudekerk, Division Manager, Wastewater Treatment Operations, with respect to this matter, was received. (2021-E05)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

2.5

Update on Resource Recovery Strategy Including Mixed Waste Processing 

• Moved by: M. Cassidy
  Seconded by: S. Turner

  That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer the following actions be taken with respect to the staff report dated April 20, 2021, related to the update on Resource Recovery Strategy including Mixed Waste Processing:

  a)        the above-noted staff report BE RECEIVED for information;

  b)        the Civic Administration BE DIRECTED to take no further action on the Unsolicited Proposal dealing with mixed waste processing; and

  c)        the Civic Administration BE DIRECTED to develop details and a background business engagement document to initiate a two-step public procurement process (Request for Qualifications followed by a Request for Proposals) for a resource recovery facility or facilities (including mixed waste processing, mechanical-biological treatment and waste conversion technologies), pilot project or commercial scale, and report back to Civic Works Committee by December 2021 with details on how the process will occur; it being noted that Civic Administration already have direction to examine the potential for small scale, demonstration facilities for resource recovery facilities as part of the London Waste to Resources Innovation Centre, subject to Municipal Council approval. (2021-E07)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.

Scheduled Items

3.1

Street Renaming Portion of Blackwater Road (Plans 33M-764 and 33M-787) File MN-9313

• Moved by: M. Cassidy
  Seconded by: P. Van Meerbergen

  That, on the recommendation of the Director, Development Services, the proposed by-law, as appended to the staff report dated April 20, 2021, BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021, to approve the renaming of a portion of “Blackwater Road” from “Sunningdale Road East”, northward to Block 5, Part of Lot 13 Concession 6, on Registered Plan 33M-764, and northward to Block 11, Part of Lot 13 Concession 6, on Registered Plan 33M-787 shall hereinafter be called and known as Appletree Gate, and the name of the said street is hereby changed accordingly; it being noted that no individuals spoke at the public participation meeting associated with this matter. (2021-T00)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Additional Votes:

  
  
• Moved by: M. Cassidy
  Seconded by: J. Helmer

  Motion to open the public participation meeting.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: S. Turner

  Motion to close the public participation meeting.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

3.2

Amendments to Consolidated Fees and Charges By-law

• Moved by: S. Turner
  Seconded by: M. Cassidy

  That, on the recommendation of the City Clerk, on the advice of the Director, Environment, Fleet and Solid Waste, the proposed by-law, as appended to the staff report dated April 20, 2021, being “A by-law to amend By-law A-56 being “A by-law to provide for Various Fees and Charges” by adding fees related to the London Hefty® EnergyBag® Pilot Project and the Bike Lockers Pilot Project”, BE INTRODUCED at the Municipal Council meeting to be held on May 4, 2021; it being noted that no individuals spoke at the public participation meeting associated with this matter. (2021-P01)

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

  Additional Votes:

  
  
• Moved by: M. Cassidy
  Seconded by: E. Peloza

  Motion to open the public participation meeting. 

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)
• Moved by: P. Van Meerbergen
  Seconded by: M. Cassidy

  Motion to close the public participation meeting.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

4.

Items for Direction

None.

5.

Deferred Matters/Additional Business

5.1

Deferred Matters List

• Moved by: P. Van Meerbergen
  Seconded by: S. Turner

  That the Civic Works Committee Deferred Matters List, as at April 12, 2021, BE RECEIVED.

  
  

  Yeas: (5)	E. Peloza, P. Van Meerbergen, J. Helmer, M. Cassidy, and S. Turner
  Absent: (1)	E. Holder

  
  
  
  Motion Passed (5 to 0)

6.

Confidential (Enclosed for Members only)

6.1

Litigation / Solicitor-Client Privileged Advice

• Moved by: J. Helmer
  Seconded by: E. Peloza

  That the Civic Works Committee convene, In Closed Session, for the purpose of considering the following item:

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose from the solicitor and officers and employees of the Corporation; the subject matter pertains to litigation or potential litigation with respect to litigation currently before the Superior Court of Justice, Court files No. 7132/12, 1235/13, 1294/13 and 2438/15 affecting the municipality and for the purpose of providing instructions and directions to officers and employees of the Corporation.

  
  
  
  Motion Passed

  The Civic Works Committee convenes, In Closed Session, from 1:46 PM to 2:17 PM.

  
  

7.

Adjournment

The meeting adjourned at 2:19 PM.