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6TH REPORT OF THE

 

Civic Works Committee

 

meeting held on March 27, 2017, commencing at 12:00 PM, in the Council Chambers, Second Floor, London City Hall. 

 

PRESENT:  Councillor M. van Holst (Chair); Mayor M. Brown; Councillors B. Armstrong, V. Ridley and P. Squire and J. Martin (Secretary).

 

ABSENT:  Councillor P. Hubert.

 

ALSO PRESENT:  Councillors M. Cassidy, J. Helmer, T. Park and H. L. Usher; M. Hayward, S. Chambers, T. Copeland, A. Dunbar, M. Elmadhoon, J. M. Fleming, J. Ford, S. Galloway, G. Gauld, K. Graham, J. Lucas, D. MacRae, S. Maguire, S. Mathers, K. Palcezny, M. Ribera, L. Rowe, K. Scherr, E. Soldo and J. Stanford.

 

 

I.

CALL TO ORDER

 

1.

Disclosures of Pecuniary Interest

 

That it BE NOTED that no pecuniary interests were disclosed.

 

II.

CONSENT ITEMS

 

2.

STAFF REPORT - Appointment of Consulting Engineer for Construction Administration of Old Victoria Stormwater Management Facility No. 1 (ESSWM-OV1)

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a consulting engineer for construction administration of the Old Victoria Stormwater Management Facility (SWMF) No. 1:

 

a)         AECOM Canada Ltd. BE APPOINTED consulting engineer to carry out the construction administration of the Old Victoria SWMF No. 1, in the total amount of $219,830.00, plus a further $21,983.00 for contingency, provisional items and allowances, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

 

b)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix 'A';

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this work;

 

d)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract with the consultant for the works; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017E08)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

3.

STAFF REPORT - New 2017 Traffic Signals

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the installation of new traffic signals:

 

a)          the installation of an intersection pedestrian signal on Sarnia Road at Brescia Lane BE APPROVED; and,

b)          the installation of a traffic signal at the intersection of Southdale Road West and Boler Road BE APPROVED.   (2017-T07)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

4.

STAFF REPORT - Emergency Repair - Greenway Wastewater Treatment Plant Incinerator Heat Exchangers and Dome Replacement

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the staff report dated March 27, 2017, with respect to the emergency repair of the preheater heat exchanger, reheater heat exchanger and dome bricks at the Greenway Wastewater Treatment Plant, BE RECEIVED for information; it being noted that the final contractor costs for repair was $795,730.00, excluding H.S.T.  (2017-A20)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

5.

STAFF REPORT - Contract Award Tender 17-23 - Veterans Memorial Parkway Resurfacing - Gore Road to Oxford Street East

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Veterans Memorial Parkway Resurfacing, Gore Road and Oxford Street East:

 

a)         the bid submitted by Coco Paving Inc. (London) at its submitted tendered price of $5,738,000.00, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by Coco Paving Inc. (London) was the lowest of two bids received and meets the City's specifications and requirements in all areas;

 

b)         Parsons Inc., BE AUTHORIZED to carry out the resident inspection, contract administration of the said project in the amount of $314,787.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix 'A';

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-23); and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

6.

STAFF REPORT - Contract Award Tender 17-21 - Sarnia Road Improvements Phase 3 - Hyde Park Road to Oakcrossing Gate

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of a contract for the Sarnia Road improvements between Hyde Park Road and Oakcrossing Gate:

 

 

a)         the bid submitted by Bre-Ex Construction Inc. at its submitted tendered price of $4,636,899.67, excluding H.S.T., for the said project BE ACCEPTED; it being noted that the bid submitted by Bre-Ex Construction Inc. was the lowest of six bids received and meets the City's specifications and requirements in all areas;

 

b)         AECOM Canada Ltd., BE AUTHORIZED to carry out the resident inspection, contract administration of the said project in the amount of $273,295.00, excluding H.S.T., in accordance with Section 15.2 (g) of the Procurement of Goods and Services Policy;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix 'A';

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract for the material to be supplied and the work to be done relating to this project (Tender 17-21); and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

7.

STAFF REPORT - Appointment of Consulting Engineer for Contract Administration Services Associated with the Construction of 2017 Infrastructure Renewal Projects - Emery Street, East Mile Road/Oban Crescent/Glen Crescent/Hyman Street/Victor Street/Tecumseh Avenue/Byron Avenue

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the appointment of a Consulting Engineer for the following 2017 Infrastructure Renewal Projects; Emery Street Reconstruction, East Mile Road/Oban Crescent/Glen Crescent Reconstruction, Hyman Street Reconstruction and Victor Street/Byron Avenue/Tecumseh Avenue Reconstruction:

 

a)            the following Consulting Engineering firms BE AUTHORIZED to carry out the contract administration services, including geotechnical services for the projects, at the upset amounts identified below, in accordance with the estimate on file, based upon the Fee Guideline for Professional Engineering Services, recommended by the Ontario Society of Professional Engineers; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy;

 

i)          Emery Street Reconstruction: Spriet Associates London Limited (Spriet), in the amount of $243,793.00 including contingency, excluding H.S.T.;

 

ii)         East Mile Road/Oban Crescent/Glen Crescent Reconstruction: Development Engineering (London) Limited (DELL); in the amount of $228,002.50, including contingency, excluding H.S.T.;

 

iii)         Hyman Street Reconstruction: Archibald, Gray and McKay Engineering Limited  (AGM), in the amount of $107,303.00 including contingency, excluding H.S.T.; and,

 

iv)        Victor Street/Byron Avenue/Tecumseh Avenue Reconstruction: Archibald, Gray and McKay Engineering Limited  (AGM), in the amount of $231,572.00 including contingency, excluding H.S.T.;

 

b)         the financing for the work identified in a) above, BE APPROVED in accordance with the Sources of Financing report appended to the staff report as Appendix 'A';                      

 

c)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this these approvals;

 

d)         the approvals given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the work to be done; and,

 

e)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

8.

STAFF REPORT - Contract Award: Tender No. 17-15 - 2017 Infrastructure Renewal Program - Byron Baseline Road Reconstruction Project

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Renewal Program, Byron Baseline Road Reconstruction Project:

                       

a)         the bid submitted by Bre-Ex Construction Inc. (Bre-Ex) at its tendered price of $5,849,025.30, excluding H.S.T., for the 2017 Infrastructure Renewal Program Contract 6, Byron Baseline Road Reconstruction Project, BE ACCEPTED; it being noted that the bid submitted by Bre-Ex, was the lowest of five bids received and meets the City's specifications and requirements in all areas;

 

b)         R.V. Anderson Associates Limited (RVA), BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, for the amount of $464,200.00 excluding H.S.T., and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy; it being noted that this firm completed the engineering design for this project;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix 'A';

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-15); and,

 

g)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

9.

STAFF REPORT - Contract Award: Tender No. 17-11 -  2017 Infrastructure Lifecycle Renewal Program - Contract 2: St. George Street, Cheapside Street and Bridport Street

 

That, on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the following actions be taken with respect to the award of contracts for the 2017 Infrastructure Lifecycle Renewal Program, Contract 2: St. George Street, Cheapside Street and Bridport Street Reconstruction Project:

 

a)         the bid submitted by Omega Contractors Inc. (Omega), at its tendered price of $3,474,842.47, excluding H.S.T., for the 2017 Infrastructure Lifecycle Renewal Program, Contract 2 project, BE ACCEPTED; it being noted that the bid submitted by Omega, was the lowest of eight bids received and meets the City's specifications and requirements in all areas;

 

b)         Spriet Associates London Limited BE AUTHORIZED to carry out the resident inspection and contract administration for the said project in accordance with the estimate, on file, at an upset amount of $286,825.00, including contingency, excluding H.S.T.; and in accordance with Section 15.2 (g) of the City of London’s Procurement of Goods and Services Policy, it being noted that this firm completed the engineering design for this project;

 

c)         the financing for this project BE APPROVED as set out in the Sources of Financing Report appended to the staff report dated March 27, 2017 as Appendix 'A';

 

d)         the Civic Administration BE AUTHORIZED to undertake all the administrative acts that are necessary in connection with this project;

 

e)         the approval given herein BE CONDITIONAL upon the Corporation entering into a formal contract or issuing a purchase order for the material to be supplied and the work to be done relating to this project (Tender 17-11); and,

 

f)         the Mayor and the City Clerk BE AUTHORIZED to execute any contract or other documents, if required, to give effect to these recommendations.  (2017-T04)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

10.

3rd Report of the Transportation Advisory Committee

 

That the 3rd Report of the Transportation Advisory Committee, from its meeting held on March 7, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

11.

3rd and 4th Reports of the Cycling Advisory Committee

 

That the 3rd and 4th Reports of the Cycling Advisory Committee, from its meetings held on February 15, 2017 and March 15, 2017, respectively, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

III.

SCHEDULED ITEMS

 

None.

 


 

IV.

ITEMS FOR DIRECTION

 

12.

5th Report of the Rapid Transit Implementation Working Group

 

That the following actions be taken with respect to the 5th Report of the Rapid Transit Implementation Working Group, from its meeting held March 9, 2017;

 

a)         the Civic Administration BE DIRECTED to take the following actions with respect to the Rapid Transit Implementation Project:

 

i)          bring forward two alternate route options including an alternative north-south route and an alternative east-west route, with a high-level cost analysis included;

 

ii)         develop an analysis of potential business impacts by zone, with mitigation strategies in consultation with businesses on Richmond Row, from Oxford Street to Central Avenue, on King Street and with Budweiser Gardens and the Covent Garden Market; and,

 

iii)        hold a public participation meeting related to the above-noted alternate routing options; and,

 

b)            clauses 1 to 6, BE RECEIVED;

 

it being noted that the Civic Works Committee received the attached presentation from K. Scherr, Managing Director, Environmental and Engineering Services and City Engineer, as well as a communication dated March 20, 2017, from D. Mitchell, Chair, Cycling Advisory Committee with respect to the Rapid Transit Implementation Project as it relates to the Queens Avenue and Colborne Street Cycletracks.  (2017-T05)

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

V.

DEFERRED MATTERS/ADDITIONAL BUSINESS

 

13.

Deferred Matters List

 

That the Civic Works Committee Deferred Matters List, as at March 21, 2017, BE RECEIVED.

 

Motion Passed

 

YEAS: M. Brown, M. van Holst, B. Armstrong, V. Ridley, P. Squire (5)

 

VI.

ADJOURNMENT

 

The meeting adjourned at 1:36 PM.

 

 

 

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