Strategic Priorities and Policy Committee

Report

Meeting #:	8th Meeting of the Strategic Priorities and Policy Committee
Date:	Monday, June 25, 2018 at 4:00 P.m. - 5:00 P.m.
Location:	Council Chambers

PRESENT:

• Mayor M. Brown,
• Councillors M. van Holst,
• B. Armstrong,
• M. Salih,
• J. Helmer,
• M. Cassidy,
• P. Squire,
• J. Morgan,
• P. Hubert,
• A. Hopkins,
• V. Ridley,
• S. Turner,
• H. Usher,
• T. Park,
• and J. Zaifman

ALSO PRESENT:

• M. Hayward, A.L. Barbon, G. Barrett, B. Card, B. Coxhead, S. Datars Bere, A. Dunbar, J.M. Fleming, G. Kotsifas, L. Livingstone, S. Mathers, P. McKague, J. Millson, D. Mounteer, D. Purdy, L. Rowe, C. Saunders, K. Scherr, S. Spring, S. Stafford, J. Tansley, B. Turcott and B. Westlake-Power

   

  The meeting was called to order at 4:02 PM.

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1.

Disclosures of Pecuniary Interest

That it BE NOTED that the following pecuniary interests were disclosed:

a)     Councillor M. Salih disclosed a pecuniary interest in item 2.3 of this Report, having to do with the proposed Free of Fear Services for All Policy as it relates to ‘sanctuary cities’, by indicating that he is employed by the Federal Government.

b)     Councillor S. Turner disclosed a pecuniary interest in item 2.2 of this Report, having to do with the Municipal Accommodation Tax and the related confidential item 6.2, by indicating that he has a supervisory role with CUPE 101 staff at the Middlesex-London Health Unit. Councillor S. Turner further discloses a pecuniary interest in items 4.2 of this Report, specifically related to the proposed policies Siting of Cannabis Retails Stores in London and Siting of Safe Consumption Facilitiies and Temporary Overdose Prevention Sites in London, as included in the 10th Report of the Governance Working Group, by indicating that his employer is the Middlesex-London Health Unit, which has these matters as areas of focus. Councillor S. Turner also discloses a pecuniary interest item 4.1 of this Report, specifically related to the proposed Child Care Policy included in the 9th Report of the Governance Working Group, by indicating that his spouse is employed by Childreach, which receives funding from the City of London. 

2.

Consent

2.1

2019 Budget Schedule

• Moved by: M. van Holst
  Seconded by: B. Armstrong

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following dates for the 2019 Annual Budget Update BE APPROVED:
  
  Tabling of the 2019 Annual Budget Update (Tax Supported, Water and Wastewater & Treatment)
  December 17, 2018, 4 p.m. 
  
  Public Participation Meeting (Tax Supported, Water and Wastewater & Treatment)
  January 17, 2019, 4 p.m.   
  
  Budget Review (Tax Supported, Water and Wastewater & Treatment)
  January 24, 2019, 9 a.m.   
  
  Budget Review (Tax Supported, Water and Wastewater & Treatment)
  January 28, 2019, 4 p.m.   (if needed)
  
  Final Budget Approval (Tax Supported, Water and Wastewater & Treatment)
  February 12, 2019, 4 p.m. 
  
  Assessment Growth Allocation Report
  February 2019

  
  

  Yeas: (15)

  Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman

  
  Motion Passed (15 to 0)

2.2

Municipal Accommodation Tax - Required Agreements and By-laws

• Moved by: H. Usher
  Seconded by: P. Hubert

  That, on the recommendation of the Managing Director, Corporate Services and City Treasurer, Chief Financial Officer, the following actions be taken with respect to implementing the new Municipal Accommodation Tax:
  
  a)            the proposed by-law appended to the staff report dated June 25, 2018 as Appendix A, BE INTRODUCED at the Municipal Council meeting on June 26, 2018, with respect to establishing a tax on the purchase of municipal accommodation in the City of London, entitled “A By-law to Impose a Municipal Accommodation Tax”;
  
  b)            the proposed by-law appended to the staff report dated June 25, 2018 as Appendix B, BE INTRODUCED at the Municipal Council meeting on June 26, 2018 to:
  
  i)        approve the Municipal Accommodation Tax Collection Agreement (Schedule 1) representing the Agreement between The Corporation of the City of London and the Ontario Restaurant Hotel & Motel Association (ORHMA) for the collection of the Municipal Accommodation Tax in the City of London; and
  
  ii)        authorize the Mayor and City Clerk to execute the Agreement approved in b) i) above;
  
  c)            the proposed by-law appended to the staff report dated June 25, 2018 as Appendix C, BE INTRODUCED at the Municipal Council meeting on June 26, 2018 to:
  
  i)        approve the Municipal Accommodation Tax Financial Accountability Agreement (Schedule 1) substantially in the form attached and satisfactory to the City Solicitor, representing the Agreement between The Corporation of the City of London and Tourism London regarding the use and monitoring of Tourism London’s share of revenue from the Municipal Accommodation Tax; and
  
  ii)        authorize the Mayor and City Clerk to execute the Agreement approved in c) i) above; and,
  
  d)            the proposed by-law appended to the staff report dated June 25, 2018 as Appendix D, BE INTRODUCED at the Municipal Council meeting on June 26, 2018, with respect to establishing a reserve fund for the purposes of receiving and distributing the City of London’s share of revenue from the Municipal Accommodation Tax, entitled “A by-law to establish the Tourism Infrastructure Reserve Fund”.

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman
  Nays: (1)	A. Hopkins

  
  Motion Passed (14 to 1)

2.3

Free of Fear Services for All Policy

• Moved by: J. Helmer
  Seconded by: T. Park

  That, on the recommendation of the Managing Director, Housing, Social Services and Dearness Home, the following actions be taken with respect to London adopting a Free of Fear Services for All Policy:
  
  a)            the commitment to ensuring access to municipal services free of fear to non-status immigrants or immigrants with uncertain status BE AFFIRMED;
  
  b)            the initiative of providing access to municipal services to non-status immigrants or immigrants with uncertain status BE DESIGNATED as “Free of Fear Services for All”;
  
  c)            the by-law as appended to the staff report dated June 25, 2018, BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 to adopt the Council Policy entitled “Free of Fear Services for All”;
  
  d)            the Civic Administration BE DIRECTED to implement Option #2 as outlined in the staff report date June 25, 2018; it being noted that the cost of this option will be accommodated within the approved operating budget; and,
  
  e)            the Civic Administration BE DIRECTED to report back on the results of research and any anticipated long-term program costs as a result of implementing this policy.

  
  Motion Passed

  Voting Record

  
  
• Moved by: J. Helmer
  Seconded by: T. Park

  Motion to approve parts a), b) and c).

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman
  Absent: (1)	M. Salih

  
  Motion Passed (14 to 0)
• Moved by: J. Helmer
  Seconded by: T. Park

  Motion to approve part d).

  
  

  Yeas: (8)	Mayor M. Brown, B. Armstrong, J. Helmer, P. Hubert, A. Hopkins, S. Turner, H. Usher, and T. Park
  Nays: (6)	M. van Holst, M. Cassidy, P. Squire, J. Morgan, V. Ridley, and J. Zaifman
  Absent: (1)	M. Salih

  
  Motion Passed (8 to 6)
• Moved by: T. Park
  Seconded by: S. Turner

   Motion to approve part e).

  
  

  Yeas: (9)	Mayor M. Brown, B. Armstrong, J. Helmer, M. Cassidy, P. Hubert, A. Hopkins, S. Turner, T. Park, and J. Zaifman
  Nays: (5)	M. van Holst, P. Squire, J. Morgan, V. Ridley, and H. Usher
  Absent: (1)	M. Salih

  
  Motion Passed (9 to 5)

3.

Scheduled Items

3.1

London Hydro Inc. - 2017 Annual Meeting of the Shareholder Annual Resolutions

• Moved by: H. Usher
  Seconded by: A. Hopkins

  That the following actions be taken with respect to the 2017 Annual General Meeting of London Hydro Inc.;
  
  a)         the presentation by M. Mathur, Chair, Board of Director, London Hydro Inc., and the London Hydro Inc. 2017 Annual Reports BE RECEIVED; and,
  
  b)         on the recommendation of the City Manager, the proposed by-law appended to the staff report dated June 25, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held June 26, 2018 to:

  i) ratify and confirm the Annual Resolutions of the Shareholder of London Hydro Inc. appended to the staff report dated June 25, 2018 as Schedule “A” to the by-law; and
  
  ii) authorize the Mayor and the City Clerk to execute the Annual Resolutions of the Shareholder of London Hydro Inc. attached as Schedule “A” to the by-law.

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman
  Absent: (1)	J. Morgan

  
  Motion Passed (14 to 0)

3.2

Housing Development Corporation - 2017 Annual Meeting of the Shareholder Annual Resolutions

• Moved by: M. Cassidy
  Seconded by: B. Armstrong

  That the following actions be taken with respect to the 2017 Annual General Meeting of the Housing Development Corporation, London:
  
  a)         the presentation by D. Brouwer, Board Chair and S. Giustizia, CEO, Housing Development Corporation, London and the Report to City of London Municipal Council as the Sole Shareholder: Reporting Year 2017  BE RECEIVED; and,
  
  b)         on the recommendation of the City Manager, the proposed by-law appended to the staff report dated June 25, 2018 as Appendix “A” BE INTRODUCED at the Municipal Council meeting to be held June 26, 2018 to:
  
  i)              ratify and confirm the Annual Resolution of the Shareholder of Housing Development Corporation, London appended to the staff report dated June 25, 2018 as Schedule “A” to the by-law;
  
  ii)             authorize the Mayor and the City Clerk to execute the Annual Resolution of the Shareholder of Housing Development Corporation, London attached as Schedule “A” to the by-law.

  
  

  Yeas: (15)

  Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman

  
  Motion Passed (15 to 0)

3.3

London & Middlesex Housing Corporation - 2017 Annual Meeting of the Shareholder Annual Resolutions

• That the following actions be taken with respect to the 2017 Annual Meeting of the Shareholder for the London & Middlesex Housing Corporation:

  a)    the proposed by-law appended to the staff report dated June 25, 2018, BE INTRODUCED at the Municipal Council meeting to be held on June 26, 2018 to: 

  i)             ratify and confirm the Annual Resolutions of the Shareholder of the London & Middlesex Housing Corporation (LMHC) attached as Schedule “A” to the by-law; and

  ii)            authorize the Mayor and the City Clerk to execute the Annual Resolutions of the Shareholder of the London & Middlesex Housing Corporation attached as Schedule “A” to the by-law;

  b)      the Civic Administration BE DIRECTED to work with the London & Middlesex Housing Corporation (LMHC) to review and report back on the recommendations contained in the PricewaterhouseCoopers London & Middlesex Housing Corporation Report on Internal Audit Results dated February 15, 2018;

  c)      the attached proposed changes to the LMHC Articles of Incorporation to provide expanded flexibility required to better serve their clients, BE REFERRED to the Civic Administration to work with the LMHC and report back to a future meeting of the Strategic Priorities and Policy Committee (SPPC);  it being noted that the following the aforementioned presentation to the SPPC, a special meeting of Shareholder will be scheduled;

  d)      the attached Special Resolution of the Shareholder pursuant to the provisions of the Business Corporations Act, R.S.O., 1990, c.B16 to change the name of the Corporation from London & Middlesex Housing Corporation (LMHC) to the London & Middlesex Community Housing Inc. (LMCH), BE APPROVED; and,

  e)      the delegation request of Ashton Forrest BE REFERRED to the Board of the London Middlesex Housing Corporation for consideration. 

  
  Motion Passed

  Voting Record

  
  
• Moved by: A. Hopkins
  Seconded by: M. van Holst

  Motion to approve part b).

  
  

  Yeas: (15)

  Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman

  
  Motion Passed (15 to 0)
• Moved by: A. Hopkins
  Seconded by: M. van Holst

  Motion to approve part c).

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H. Usher, T. Park, and J. Zaifman
  Recuse: (1)	S. Turner

  
  Motion Passed (14 to 0)
• Moved by: A. Hopkins
  Seconded by: M. van Holst

  Motion to approve part d).

  
  

  Yeas: (15)

  Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman

  
  Motion Passed (15 to 0)
• Moved by: V. Ridley
  Seconded by: A. Hopkins

  Motion to approve part e).

  
  

  Yeas: (10)	Mayor M. Brown, B. Armstrong, J. Helmer, M. Cassidy, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, and H. Usher
  Nays: (5)	M. van Holst, M. Salih, P. Squire, T. Park, and J. Zaifman

  
  Motion Passed (10 to 5)
• Moved by: J. Morgan
  Seconded by: M. van Holst

  Motion to approve part a).

  
  

  Yeas: (15)

  Mayor M. Brown, M. van Holst, B. Armstrong, M. Salih, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman

  
  Motion Passed (15 to 0)

3.4

Delegation - J. Browne, CEO, London & Middlesex Housing Corporation - London & Middlesex Housing Corporation's Community Housing Revitalization Strategy

• Moved by: P. Hubert
  Seconded by: H. Usher

  That the presentation from J. Browne, CEO, London & Middlesex Housing Corporation regarding Community Housing Revitalization Strategy BE RECEIVED.

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman
  Absent: (1)	M. Salih

  
  Motion Passed (14 to 0)

4.

Items for Direction

4.1

9th Report of the Governance Working Group

• That the following actions be taken with respect to the 9th Report of the Governance Working Group from its meeting held on May 28, 2018:
  
  a)         on the recommendation of the City Manager, the following actions be taken with respect to the Council Policy Manual Modernization:
  
  i)          the proposed by-laws appended to the Governance Working Group Report dated May 28, 2018 as (Appendices A1 to A19) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to amend the following Council Policies in order to reformat them into the new Council Policy template and to reflect any changes required as a result of the application of the gender equity lens and to make any further updates that were deemed appropriate:

  1.   Community Arts Investment Program Policy
  2.   Corporate Identity Policy
  3.   Media Protocols Policy
  4.   Community Engagement Policy
  5.   Banners Over City Streets
  6.   Special Assistance and Supplementary Aid
  7.   Purchased Service Agreements
  8.   London Community Grants Policy
  9.   Gender Equity in Recreation Services
  10. Child Care Policies
  11. Policy for Waiving or Reducing Fees for Use of City Owned Community Centres and Recreation Facilities
  12.  Dedication of Fire Stations
  13.  Athletic Travel Grants
  14.  Corporate Sponsorship and Advertising Policy
  15.  Leasing Parkland
  16.  Financial Assistance for Program Activity Fees
  17.  Inclusion in Recreation Facilities, Parks and Services
  18.  Special Events Policies and Procedures Manual
  19.  Rzone Policy
  
  ii)         the proposed by-law appended to the Governance Working Group Report dated May 28, 2018 as (Appendix B20) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal By-law No. CPOL.-120-372, being “A by-law to revoke and repeal Council policy related to Public Art Policy and to implement a new Council policy entitled “Public Art Policy” and to implement a new Council Policy entitled “Public Art/Monument Policy”;”
  
  iii)         the proposed by-law appended to the Governance Working Group Report dated May 28, 2018 as (Appendix B21) appended to the staff report dated May 28, 2018 BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal By-law No. CPOL.-201-453, entitled Homemakers and Nurses Services, which is no longer required;
  
  b)         on the recommendation of the City Manager and the Managing Director of Neighbourhood, Children and Fire Services, the following actions be taken with respect to the Strategic Plan Measurement Framework and Tool for Reporting:
  
  i)          the Strategic Plan Measurement Framework appended to the Governance Working Group Report dated May 28, 2018 as Appendix “B” and Tool for Reporting as Appendix “C” BE ENDORSED for use in the evaluation of the 2016-2019 Strategic Plan and be considered in the development of the next Strategic Plan (2019-2023);
  
  ii)         the Civic Administration BE DIRECTED to consultant with the Strategic Thinkers Table, other internal stakeholders and agencies, boards and commissions on key metrics and targets for the next Strategic Plan (2019-2023);
  
  iii)         the next Strategic Plan (2019-2023) Reporting Cycle appended to the Governance Working Group Report dated May 28, 2018 as Appendix “D” BE ENDORSED;  and,

  iv)        the Civic Administration BE DIRECTED to implement the Strategic Plan Measurement Framework and Tool for Reporting endorsed in i) above, beginning November 2018;
  
  it being noted that the Civic Administration will place a note on the above-noted Appendix C acknowledging the limitation of the data provided; and,
  
  it being further noted that the Governance Working Group (GWG) provided the Civic Administration with feedback with respect to reviewing and expanding the evaluation metrics for the next Strategic Plan (2019-2023);
  
  c)         the following actions be taken with respect to the draft annual meeting calendar for the period January 1, 2019 to December 31, 2019, as appended to the Governance Working Group Report dated May 28, 2018:
  
  i)         the City Clerk BE DIRECTED to amend the above-noted draft meeting calendar as follows:
  
  A)         to provide for Public Participation Meetings for the Planning and Environment Committee (PEC) to be held commencing at 6:30 PM on the same day PEC meetings are proposed to be held; and,

  B)         to provide a note indicating that Public Participations Meetings for the Community and Protective Services Committee, Civic Works Committee and Strategic Priorities and Policy Committee will be scheduled as required;
  
  it being noted that Public Participation Meetings before the Corporate Services Committee will be held as part of the regularly scheduled meetings of that Committee; 
  
  ii)         the City Clerk BE DIRECTED to prepare a second draft annual meeting calendar for the period January 1, 2019 to December 31, 2019 based on the current timing of meetings;

  iii)         the City Clerk BE DIRECTED to consult with the Civic Administration with respect to the above-noted draft calendars; and,
  
  iii)         the City Clerk BE DIRECTED to make the appropriate arrangements to initiate a public consultation process to provide an opportunity for members of the public to comment on the above-noted draft annual meeting calendars through an invitation on the City of London’s webpage “Get Involved” and by scheduling a Public Participation Meeting before the Corporate Services Committee to receive input from the community with respect to the draft annual meeting calendars; and
  
  d)         clauses 1, 2 and 6 BE RECEIVED.

  
  Motion Passed

  Voting Record

  
  
• Moved by: V. Ridley
  Seconded by: J. Helmer

  Motion to approve the 9th Report of the Governance Working Group  excluding items 3. a) 10. (Child Care Policies) and 5 (Annual Meeting Calendar).

  
  

  Yeas: (13)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (13 to 0)
• Moved by: V. Ridley
  Seconded by: A. Hopkins

  Motion to approve item 3. a) 10. Child Care Policies.

  
  

  Yeas: (12)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H. Usher, and T. Park
  Recuse: (1)	S. Turner
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (12 to 0)
• Moved by: S. Turner
  Seconded by: Mayor M. Brown

  Motion to refer part c), having to do with a revised Annual Meeting Calendar, BE REFERRED to the 2018-2022 Council for consideration; it being noted that the City Clerk will be required to bring forward a report prior to September 2018, based on the current meeting schedule format for the coming Council year.  

  
  

  Yeas: (5)	Mayor M. Brown, P. Squire, P. Hubert, A. Hopkins, and S. Turner
  Nays: (8)	M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, J. Morgan, V. Ridley, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Failed (5 to 8)
• Moved by: V. Ridley
  Seconded by: M. van Holst

  Motion to approve part c), with the addition to direct the City Clerk to consult with the Civic Administration on the draft calendars.

  
  

  Yeas: (8)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, J. Morgan, V. Ridley, and H. Usher
  Nays: (5)	P. Squire, P. Hubert, A. Hopkins, S. Turner, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (8 to 5)

4.2

10th Report of the Governance Working Group

• That the following actions be taken with respect to the 10th Report of the Governance Working Group from its meeting held on June 11, 2018:
  
  a)         on the recommendation of the City Manager, the following actions be taken with respect to the Council Policy Manual Modernization:
  
  i)          the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices B1 to B61, excluding Parkland Accounts) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to amend the following Council Policies in order to reformat them into the new Council Policy template and to reflect any changes required as a result of the application of the gender equity lens and to make any further updates that were deemed appropriate:
  
  1.   Requiring Building Permits for Buildings Constructed More Than One Year Prior

  2.   Gateway Structures, Fences and Walls - Ownership & Maintenance

  3.   Refunding of Application Fees

  4.   Government Agencies to Pay Fees

  5.   Subdivision & Development Agreement Security Policy

  6.   Assumption of Works and Services

  7.   Street Cleaning in Unassumed Subdivisions

  8.   Third Party Billing – City of London Contracts

  9.   Residential Front Yard and Boulevard Parking

  10.  Commemorative Street Naming Policy

  11.  Drawing Review Fees

  12.  Street Naming - Streets of Honour

  13.  Frequency of Garbage, Recyclable Material, Yard Materials and Fall Leaf Collection

  14.  Citizens Unable to Take Out Garbage or Recyclable Material

  15.  Containerized Garbage Collection Systems

  16.  Waiving of Landfill Site Fees

  17.  Provision of Blue Boxes

  18.  Public Notification Policy for Construction Projects

  19.  Deleting Works from Tenders

  20.  Services for Special Events

  21.  Catch Basins on Private Property

  22.  Rear Yard Grading and Drainage

  23.  Land Dedication

  24.  Street, Lane and Walkway Closings

  25.  New Traffic Signal Locations

  26.  Lane Maintenance Policy

  27.  Encroachment Policy

  28.  Traffic & Parking By-law Amendments

  29.  Elsie Perrin Williams Estate

  30.  Monumenting Program

  31.  Telecommunication Facilities Consultation Policy

  32.  Value of Parkland Dedication

  33.  Parkland Dedication – Plan of Subdivision

  34.  Parkland Dedication Cash-in-lieu

  35.  Parkland Dedication – Site Plan

  36.  Pathway Corridors

  37.  Parkland Accounts

  38.  Demolition Control

  39.  Substantially Changed OPA/ZBA Applications

  40.  Urban Design Awards

  41.  Tree Preservation

  42.  Notices of OPA and ZBA Received From Other Municipalities

  43.  Naturalized Areas and Wildflower Meadows

  44.  Siting of Cannabis Retail Stores in London

  45.  Siting of Safe Consumption Facilities and Temporary Overdose Prevention Sites in London

  46.  Grants to Centennial Hall

  47.  Reduced Rental Rates for Non-Profit Groups

  48.  Objectives of Centennial Hall

  49.  Using Centennial Hall for City Sponsored Events

  50.  Lessee Protection and Non-Competitive Clauses

  51.  Accounts Receivable and Collections Policy

  52.  Trust Fund Policy

  53.  Donations Policy

  54.  Royal Canadian Legion Branch Property Tax Relief Program Funding

  55.  Security Policy Regarding Letters of Credit

  56.  Identification of Operating Surpluses – Boards and Commissions

  56.  Lease Financing Policy

  58.  Assessment Growth Policy

  59.  Debt Management Policy

  60.  Capital Budget and Financing Policy

  61.  Affordable Housing Reserve Fund Implementation Policy
  
  ii)             the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices C1 to C6) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal and replace the following Council Policies:
  
  1.   Flankage Exemptions for Surface Works and Sewers to be renamed as Flankage Exemptions for Surface Works and Municipal Services

  2.   Absence of Sewers and Private Drain Connections to be renamed as Absence of Municipal Services

  3.   Phase Out Use of City-Owned Vehicles to be renamed as Annual Assessment of Underutilized Light Vehicles

  4.   Private Storm Water Connections to be renamed as Stormwater Private Drain Connections

  5.   Parkland Dedication – Acquisition of Parkland Outside a Plan of Subdivision to be renamed as Parkland Dedication – Acquisition of Hazard Lands and/or Open Space Lands

  6.   Perfecting Property Titles for which Consents were not Obtained
  
  iii)            the proposed by-laws appended to the Governance Working Group Report dated June 11, 2018 as (Appendices D1 to D4 and D6) BE INTRODUCED at the Municipal Council Meeting to be held on June 26, 2018, to repeal the following Council Policies which are no longer required:
  
  1.   Methane Gas

  2.   Unprotected Excavations at Construction Sites

  3.   Non-Enforcement of Parking Regulations

  4.   Free Downtown Parking During Christmas Season

  6.   Service Cut Restoration Work by Utilities and Contractors;
  
  iv)           the proposed by-law appended to the Governance Working Group Report dated June 11, 2018 as (Appendix D5) being “A by-law to repeal By-law No. CPOL.-78-310, “Enforcement of City Personnel” BE INTRODUCED at a future meeting of Municipal Council after such time as the Standard Operating Procedures have been updated to outline the protocol on by-law investigations being undertaken in accordance with provincial legislation and municipal by-laws; and, 
  
  v)           the Civic Administration BE DIRECTED to bring forward a revised “Policy for the Establishment and Maintenance of Council Policies” that acknowledges that all Council Policies are to be reviewed with the gender equity lens;

  vi)           the proposed policy related to Parkland Accounts BE REFERRED back to staff for additional work, with a report back to a future meeting of the Governance Working Group; and
  
  d)         clause 1.1 BE RECEIVED.

  
  Motion Passed

  Voting Record

  
  
• Moved by: V. Ridley
  Seconded by: J. Helmer

  Motion to approve the 10th Report of the Governance Working Group, excluding a) parts 37 (Parkland Accounts), 44 (Siting of Cannabis Retail Stores in London) and 45 (Siting of Safe Consumption Facilities and Temporary Overdose Prevention Sites in London).

  
  

  Yeas: (13)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (13 to 0)
• Moved by: V. Ridley
  Seconded by: M. Cassidy

  Motion to refer item 37 - Parkland Accounts policy back to staff for additional work, and a report back to the GWG.

  
  

  Yeas: (13)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (13 to 0)
• Moved by: V. Ridley
  Seconded by: J. Helmer

  Motion to approve parts 44 (Siting of Cannabis Retail Stores in London) and 45 (Siting of Safe Consumption Facilities and Temporary Overdose Prevention Sites in London.

  
  

  Yeas: (12)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, H. Usher, and T. Park
  Recuse: (1)	S. Turner
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (12 to 0)

4.3

Review of the Function of the Public Utility Commission of the City of London

• Moved by: H. Usher
  Seconded by: S. Turner

  That on the recommendation of the Managing Director, Environmental and Engineering Services and City Engineer, the Civic Administration BE DIRECTED to undertake all the administrative acts that are necessary to dissolve the corporate entity known as The Public Utility Commission of the City of London and to transfer all of its assets and liabilities to The Corporation of the City of London.

  
  

  Yeas: (14)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, T. Park, and J. Zaifman
  Absent: (1)	M. Salih

  
  Motion Passed (14 to 0)

5.

Deferred Matters/Additional Business

5.1

(ADDED) Indigenous Relations Working Group

• Moved by: Mayor M. Brown
  Seconded by: M. van Holst

  That the following actions be taken with respect to the Indigenous Relations Working Group:
  
  a)         the attached letters from the Chippewas of the Thames First Nation, Oneida Nation of the Thames and Munsee Delaware Nation BE RECEIVED;
  
  b)         that in accordance with section 13.2 of the Council Procedure By-law the Municipal Council decision of October 17, 2017 with respect to clause 2 of the 17th Report  of the Strategic Priorities and Policy Committee, BE RECONSIDERED;
  
  c)         the Civic Administration BE DIRECTED to retain an external facilitator, acceptable to all parties, to assist in identifying commonalities between the parties from which a terms of reference could be established for the proposed Working Group; and,
  
  d)         upon completion of c) above, the Civic Administration BE DIRECTED to consult with the Administration of the First Nations to establish a meeting schedule for the Working Group. 

  
  

  Yeas: (13)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (13 to 0)
• Moved by: J. Helmer
  Seconded by: T. Park

  That pursuant to section 2.3 of the Council Procedure By-law, section 11.10 of the said by-law BE SUSPENDED for the purpose of permitting the meeting to proceed beyond 11:00 PM. 

  
  Motion Passed

6.

Confidential (Enclosed for Members only.)

• Moved by: J. Helmer
  Seconded by: T. Park

  That the Strategic Priorities and Policy Committee convene in closed session with respect to the following matters:

  6.1       Solicitor-Client Privileged Advice/Land Disposition

  A matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose; instructions and directions to officers and employees of the Commission pertaining to a proposed disposition of land; reports or advice or recommendations of officers and employees of the Commission pertaining to a proposed disposition of land; commercial and financial information supplied in confidence pertaining to the proposed disposition the disclosure of which could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of the Commission, result in similar information no longer being supplied to the Commission where it is in the public interest that similar information continue to be so supplied, and result in undue loss or gain to any person, group, committee or financial institution or agency; commercial, information relating to the proposed disposition that belongs to the Commission that has monetary value or potential monetary value; information concerning the proposed disposition whose disclosure could reasonably be expected to prejudice the economic interests of the Commission or its competitive position; information concerning the proposed disposition whose disclosure could reasonably be expected to be injurious to the financial interests of the Commission; and instructions to be applied to any negotiations carried on or to be carried on by or on behalf of the Commission concerning the proposed disposition.

  6.2       Solicitor-Client Privileged Advice/Labour Relations/Personal Matters/Identifiable Individual

  matter pertaining to advice that is subject to solicitor-client privilege; including communications necessary for that purpose, and for the purpose of providing instructions and directions to officers and employees of the Corporation and labour relations and employee negotiations, including communications necessary for that purpose, with respect to employment-related matters.

  6.3       Personal Matters/Identifiable Individual

  A matter pertaining to personal matters about an identifiable individual with respect to employment-related matters and advice and recommendations of officers and employees of the Corporation including communications necessary for that purpose.

   

  
  

  Yeas: (13)	Mayor M. Brown, M. van Holst, B. Armstrong, J. Helmer, M. Cassidy, P. Squire, J. Morgan, P. Hubert, A. Hopkins, V. Ridley, S. Turner, H. Usher, and T. Park
  Absent: (2)	M. Salih, and J. Zaifman

  
  Motion Passed (13 to 0)

  The Strategic Priorities and Policy Committee convened in closed session from 10:39 PM to 10:43 PM, with respect to these matters. 

  
  

6.1

Solicitor-Client Privileged Advice/Land Disposition

6.2

Solicitor-Client Privileged Advice/Labour Relations/Personal Matters/Identifiable Individual

6.3

Personal Matters/Identifiable Individual

7.

Adjournment

The meeting adjourned at 10:44 PM.